TITLE II-A Highly Qualified Teachers

1. TITLE II-AHighly Qualified Teachers Principal and HQT Designee Update July 25, 2013

2. Agenda • What’s New • How Are we doing • Tool Review and handout identification • Timelines and Requirements • Monitoring

3. What’s New and How Are We Doing

4. HQT with ESEA Flex • Title II data collection and reporting requirements remain (reporting number and percentage of classes taught by NHQTs) • Only ESEA Section 2141 is waived, which requires schools that have not met the 100% HQT requirement to address the needs of non-HQTs in their Academic and Financial Plan • All other HQT-related requirements (parent notification, restrictions on the uses of Title I and Title IIA funds, etc.) remain in place

5. New Licensing Grade Spans • New rules adopted 2/22/13 • Grade span 5-9 is now 6-8 (affects 6 courses - 2 teachers lose HQ) • Grade span 7-12 license now 6-12 (affects 94 courses and 32 teachers gain HQ) • HTSB anticipates all licenses to be revised by end of June • New license grade spans have been converted in eHR for HQ Note: When a license expires, so does HQ

6. eHR for HQ • Highly Qualified Teacher Reports moved to eHQ • Hqt.k12.hi.us

7. HQT Data Trends - Statewide

8. How Does Your Complex Area Compare?End of Year 2012/13

9. Tools and Handouts

10. Tools and Handouts • Handbook • Timeline • Toolkit pages • Handout reference list (HQT Table of Contents)

11. Principal’s Handbook Section One: HQT Resources • 1a How to Get Help • 1b What Effective Teachers Know • 1c HQT Guidelines • 1d HQT Flowcharts • 1e ACCN/HQT Crosswalk • 1f NBPTS/HQT Crosswalk • 1g Praxis Test Codes – 1986/87 to 2013/14 • 1h How to Access the eHR for HQT Site

12. Principal’s Handbook Section One: HQT Resources – contd. 1i How to Access Teacher Status Reports in eHR for HQ 1j How to Access the HQ Substitute Teacher Report in eHR for HQ 1k How to Access the School Summary Report in eHR for HQ 1l How to Access the Teacher Qualifications Report in eHR for HQ 12

13. Principal’s Handbook Section One: HQT Resources – contd. 1m How to Access the NHQ Teachers Report in eHR for HQ 1n How to Access Professional Development Plans in eHR for HQ 1o How to Access the Individual Progress Report in eHR for HQ 1p Appointment Types 1q Frequently Asked HQT Questions 1r HQT in Project-based Instructional Settings 13

14. Principal’s Handbook Section Two: HQT Toolkit • 2a HQ Documentation Coversheet • 2b HOUSSE Form (DOE OHR 700-002) • 2c HOUSSE Reference Guide • 2d Course Identification Form (DOE OHR 700-003) • 2e HQ College Course Identification Reference Guide • 2f Temporary HQ Alternate Route Information

15. Principal’s Handbook Section Two: HQT Toolkit – contd. 2g Teacher Application for Temporary HQ Status Form (DOE OHR 700-004) 2h Out of State HQT Verification Form (DOE OHR 700-005) 2i HQT Online Professional Development Plan Webpage 2j HQ Professional Development Plan Resource Guide 2k Online Professional Development Plan Instructions 15

16. Principal’s Handbook Section Three: School Planning • 3a Principal’s/Charter School Director’s HQT Timeline • 3b Role Designation in e-HR • 3c Class Exemption Reporting & Flowcharts • 3d Request for Tech-based Class Exemption Form (DOE OHR 700-007) • 3e Assignment Preview in e-HR for HQ – eSIS Schools • 3f Assignment Input Instructions Non-eSIS Charter Schools

17. Section Three: School Planning • 3g Site-based Technical Assistance • 3h School NHQT Resource Needs Worksheet • 3i Sample Letter to Parents – NHQ Teacher and Translations • 3j Sample Letter to Parents – Long Term Substitute and Translations • 3k Notice of Request for Teacher Qualifications

18. Principal’s Handbook Section Four: Funding • 4a Allowable Use of funds • 4b Direct Payments Chart • 4c Spending Agreements • 4d Reimbursement Policy • 4e Praxis Reimbursement Process

19. Principal’s Handbook Section Five: Professional Development • 5a PD 360 • 5b PDE3 Professional Development • 5c PBS Teacher Line • 5d How to Calculate Workshop Points for HOUSSE Credit

20. Principal’s Handbook Section Six: Monitoring • 6a Complex Area Monitoring Schedule (Big Island, Windward) • 6b School Monitoring Record Keeping Requirements Checklist • 6c School Monitoring Template • 6d Complex Area Monitoring Record Keeping Requirements Checklist • 6e Complex Area Monitoring Template

21. HQT Requirements

22. What is a Highly Qualified Teacher? The No Child Left Behind Act of 2001 (NCLB) requires that all teachers who teach core academic subjects meet the federal requirements for Highly Qualified Teachers

23. Who Needs to be HQ • All core content area teachers • Teachers who do NOT teach a core content class do NOT need to meet HQT requirements • PE, Music, Computer, Librarian, Counselor

24. NCLB Core Academic Content Areas All teachers must be highly qualified if teaching any of the following core content areas: *SPED teachers must be licensed in SPED & HQ in every content area assigned. teachers who teach TESOL, ELL, Alternative Education, etc. must be HQ in every core content assigned. See Doc. 1c

25. 2013/14 Principal/Director Timeline For complete timeline, see Doc 3a

26. Assigning Teacher in eSIS • Importance of accurate updated information • Multiple system and programs use data • Scheduling at the elementary level is required • Tools to check for incomplete eSIS information – LDS Data Quality Report (see handout)

27. Exempting Classes (doc. 3c) • Classes taught by college or university instructor • Contract must be with college or university for class to be exempt • Documentation to be sent to HQT section by deadline for exemption

28. Technology Based Exemption (doc. 3d) • Classes taught via computer based instruction • System must deliver, assess and grade • Use form 700-007 and provide copy of P.O. to vendor

29. Previewing Assignments • eHR for HQ - August 12-22 • All teachers’ assignments can be previewed • No “validation” required • Only opportunity to make corrections to teacher assignments for HQT purposes • Once preview window closes, assignments are used to generate HQ/NHQ data

30. How to Preview Assignments (doc. 3e) Click on School Reports

31. Assignment Preview Click on Assignment Preview

32. Official NHQT List (doc. 1m) Click on Non Highly Qualified Teacher

33. Official NHQT List List of NHQT Display

34. Official NHQT List You can Copy, Print Screen, and Download your List

35. Official NHQT List to Status Report (doc. 1i) Click anywhere in the row of the teacher that you want to open a Status Report for

36. Teacher Status Report • Search for teacher: You can search by any of the fields (i.e. Employee ID or Last Name) You can search by any of the fields

37. Teacher Status Report Number of HQ Assignments are in Green

38. Teacher Status Report Scroll to Qualifications Section

39. Teacher Status Report Number of NHQ Assignments are in RED

40. Teacher Status Report Scroll down to NHQ Assignments to see what assignments teacher is NHQ

41. Teacher Status Report Report can be exported and saved as PDF

42. Title I Requirement (doc.1c #34) • Federal law requires that all teachers hired after the first day of the 2002-2003 school year must be Highly Qualified • Title I schools must hire only HQT for content area.

43. Title I Requirement • May hire NHQT only if • No HQ applicants applied • All HQ applicants declined or • other unavoidable circumstance occurred • 3 Step Process to Ensure HQT within one year • Must document why NHQT was hired • Must ensure that teacher has an approved PDP that clearly describes how s/he will become HQT at the end of the year. • Ensure that plans are completed, provide funding assistance, and monitor throughout the year for progress

44. Documenting Hiring of NHQT • Principal Reporting Form • School needs to keep a copy for their records

45. Assisting NHQ Teachers – Two Choices… • Document HQ - When teachers appear to be HQ at this time • Professional Development Plan – When teachers do not appear to be able to earn the HQ designation at this time For every NHQT, either choice 1 or 2 must be completed and submitted to DOE by September 30

46. Requirements for HQ Teachers • A bachelor’s degree and • Full Hawaii state licensure and • Assignment match to grade level of license and • Demonstrated content expertise through one of the following: • Passing scores on the PRAXIS II in each core academic subject area taught, or • Be National Board certified, or • For secondary teachers only, a major or the equivalent in the content area • Or: • Meet HOUSSE requirements for those teachers with ONE or more years of teaching experience See Doc. 1c

47. Temporary HQ for Teachers Enrolled in Approved Alternative Routes to Certification Programs • Have already earned at least a bachelor’s degree • Be enrolled in a state approved alternative teacher education program, and • Have evidence of passing score on the Praxis II for each core academic subject taught, and • Be within the first three years of employment as a teacher, and • Be approved for temporary HQ by OHR. See Document 2f and 2g

48. Flowcharts (doc.1d) • Flowcharts are based on different teaching situations • Flowchart A – Middle/High School • Flowchart B - Elementary • Flowchart C – SPED Middle/High School • Flowchart D – SPED Elementary

49. For Teachers Who Appear to be HQ (doc.2a) • Complete HQ Documentation Forms • Teacher signs • Principal verifies and signs • Principal makes 2 copies of all documents • Copy #1 - Principal files copy in school based file (yellow jacket) • Copy #2 - Principal gives to teacher • Send original forms with supporting documentation to HQT Section • Check eHR for HQ (within 30 days)

50. Documenting HOUSSE (doc.2b)(Highly Objective Uniform State Standard of Evaluation Rubric) Teachers with at least ONE complete year of experience may qualify to become HQ in the core content subjects through the HOUSSE option