Voyage à Québec February 7 – 10, 2013

1. Voyage à QuébecFebruary 7 – 10, 2013 Fairfield Ludlowe/Warde High Schools

2. Bienvenue! • Packing and Weather Conditions • Pocket Money / Exchanging Money • Forms and Necessary Documents • Departure / Arrival • Health / Emergency Plans • Trip Rules and Discipline Procedure • Rooming • Last pieces of Advice

3. Les accompagnateurs (Chaperones) • M. Édouard A. Smith (Leader – Ludlowe) esmith4@fairfieldschools.org • Mme Viviane Grébert (Leader – Warde) vgrebert@fairfieldschools.org • M. Paul-MatthieuCoste (Ludlowe) • Mme RabiaMairech (Warde)

4. Le temps (The weather) • Average High of 21 degrees Fahrenheit • Average Low of 3 degrees Fahrenheit • Extremely important to appropriately for all activities.

5. Les activités à l’extérieur(Outdoor activities) • First layer – light weight that will wick away sweat • Second layer – Warm long sleeve shirt, jeans • Third layer – Thin fleece • Final layer – Warm, water-proof layer • Hat / Gloves / Scarf • Water-Proof Boots / Extra socks • Lip balm/tissues • Exposed skin can freeze! IT WILL BE COLD AND THE BEST WAY TO ENJOY THE TRIP IS TO BE WELL PREPARED.

6. Les activités à l’intérieur(Indoor activities) • First layer – light weight that will wick away sweat for your legs only • Second layer – Warm long sleeve shirt, jeans • Final layer – Warm, water-proof layer • Water-Proof Boots • Lip balm/tissues

7. Le départ(Departure) First Pick-up: Ludlowe (Front Entrance) • Please arrive at school by 5:45. • Passport/ Birth Certificates will be collected. Second Pick-up: Warde (Front Entrance) • Please arrive at school by 6:00. • Passport/ Birth Certificates will be collected.

8. Documents d’entrée(Passport or Birth Certificate w/ID) CHILDREN & STUDENTS (15 YEARS OR YOUNGER) ****see exception Valid Passport - All passports must be valid for at least six (6) months beyond the conclusion of your trip OR Original Birth Certificate (copies must be notarized) – it is suggested that a piece of photo identification (such as a School Student ID Card) should accompany the birth certificate

9. Documents d’entrée(Passport or Birth Certificate w/ID) • Please make TWO (2) COPIES of the passport/documents. • Keep 1 copy home, please submit one copy to your tour leader. • All official documents will be collected and verified the morning of departure. • Re-collected after passing the border and kept in a secure location.

10. Documents

12. Les règles du car (Coach Bus Rules) • Eatingisallowed, howeverpleasebeneat and put yourgarbage in the garbage bag at the back of the bus. • Must beseatedat all times, except for bathroom breaks. • No bags in the aisle (or bodies!) • Respect others’ privacy; no screaming or loud noises. • Be sure to thank the bus driver everytimeyougot on/off. • Check to make sure you have not leftanything on the bus.

13. Les règlesdu voyage(Trip Rules) • All school rules apply for the entire trip; from departure to return home. (24 hours/day) • Students are NOT PERMITTED to PURCHASE / POSSESS: • ALCOHOL • DRUGS • TOBACCO • WEAPONS OF ANY KIND • Student conduct (Please see handout from Student Handbook)

14. Les règlesdu voyage(Trip Rules) • In the event of a serious discipline issue, the chaperone will contact the students’ Parents, Dean and Housemaster. • The administration will decide the appropriate course of action which will then be communicated to both the parent and the chaperone. • The appropriate course of action will then be taken.

15. Communication • Shouldyouneed to contact me, pleasesend a text to mycell phone number. • Once we have arrived and settledinto the hotel for the night, I willsend an email to all parents. • Pleasekeep a copy of the contact and hotel information handyat home.

16. Les chambres(Rooming) • Rooms should be kept orderly and organized to allow the cleaning staff to maintain the room. • 10pm • Lights Out: Important to get a good night sleep; very full itinerary • Arrival of Night Hall Monitor • If you have not done so, please communicate your roommate preferences.

17. Les médicaments(Medications) • Any student taking a medication needs to complete an Authorization Form and submit it to the school nurse. • Prescription medications are kept by the chaperones and administered per doctor’s orders. • Any student taking a prescription medication is assigned a chaperone who will be responsible for dispensing the medication. • S/he will arrange the dispensing schedule.

18. Les urgences(Emergencies) • If a student gets hurt or sick, the chaperones will first contact the parent to discuss the situation and decide a course of action together. • Prométourhas an on-call doctor in the event a student needs to be seen. • In emergencies, we would certainly call 911 and seek medical attention immediately.

19. L’argent de poche • Since the price of the trip includes all the food, pocket money is at the discretion of each family. • First stop is at a Money Exchange. • Only change enough for the trip. • It’s costly to change money back to dollars. • Only use Canadian money. • Traveler's checks / Cash / ATM Card • Use which ever you feel most comfortable giving to your son/daughter.

20. Les cellulaires (Cell Phones) • The use of a cell phone in Canada can be very pricey. • Check with your carrier to determine fees per phone call/text. • Decide how/when you will get in contact. • Wifi connected apps to send text messages: • Whatsapp • TextPlus

21. Les derniersconseils(Final advice) • The use of a cell phone in Canada can be very pricey. • Check with your carrier to determine fees per phone call/text. • Decide how/when you will get in contact. • Wifi connected apps to send text messages: • Whatsapp • TextPlus

22. Un peu de françaiscanadien en français standard en français canadien in English Je vous en prie! Bienvenu! You’rewelcome! Pardon. Scusez. Excuse me. un bonnet une tuque hat C’est amusant! C’est l’fun! It’s fun. le petit-déjeuner le déjeuner le dîner le déjeuner le dîner le souper breakfast lunch dinner

23. Questions?