United Nations Electronic Trade Documents

1. United Nations Electronic Trade Documents United Nations Electronic Trade Documents Trade Documents in Global Supply Chains UNECE New Delhi, 3rd October 2006

2. United Nations Electronic Trade Documents • Trade documents and information exchange in Global Supply Chains • UNeDocs Digital Paper: Example • UN/CEFACT Standards: Integrating paper and Internet technology • Start now: From paper to better paper to less paper

3. Trade Documents and Cross Border Supply Chains • Goods can’t move faster than the information that controls them • Information is crucial for efficiency and security of the SC • Trade Documents are the core means of exchanging this information

4. The paper avalanche Some figures: • UN/CEFACT: export process average: 27 Parties involved, 40+ documents, 300+ copies to manage export processes • UNCTAD: 5 Bio Trade and Transport documents are issued annually • IATA: 20 to 30 documents accompany “Master Airway Bill”

6. Costs to Export: India / Germany Germany 900 – 750 – 600 – 450 – 300 – 150 – 0 – Costs - US $ $194 $31 $443 $63 - - - - A B C D Total duration: 6 days Total cost: $731 India 900 – 750 – 600 – 450 – 300 – 150 – 0 – $75 Costs - US $ $45 $404 $340 - - - - A B C D Total duration:27 days Total cost:$864 • Documents Preparation • Inland transportation and handling • Customs clearance and technical control • Ports and terminal handling Source: World Bank; Doing Business (http://www.doingbusiness.org)

7. International Standards for Trade Documents (Paper) • UN Layout Key (UN/CEFCAT Rec1): Standard Layout of trade documents • UN Trade Data Element Directory (UN/TDED): semantic definition of data in trade documents • UN Recommended Code Lists (Codes for Country, Currency, Locations, Units of Measure,..): unambiguous, language neutral definition of content • Sector & country specific adaptations (SAD, IATA Airway Bill, CMR, TIR, ..)

8. UNeDocsThe "digital Paper" approach Moving from today’s paper documents Information exchange in global trade is based on paper documents Trade processes and practice are based on paper documents To electronic documents: • Need the equivalent of a paper document in electronic format • Build on existing standards and int’ agreements • Complement the paper standards with electronic standard components • Documents with fallback option to paper United Nations electronic Trade Documents Digital Paper for Trade

13. UNeDocs One single electronic document adapting to different information processing concepts Bank Paper Printout Shipping Line UN/EDIFACT Exporter Document in PDF Importer Advance copy by email Customs XML

14. UNeDocs: Integrating Standards • UNeDocs integrates trade facilitation and eBusiness standards for trade documents • A Master Data Model describes the structure of Cross Border Information • Each trade document is a specific implementation (subset) of this data model • Data can be resused in different trade documents UNeDocs Data Model UN Layout Key UNTDED (ISO 7374) CEFACT Rec. Kyoto/IATA/… CEFACT CCL CEFACT NDR UN/EDIFACT WCO Data Model Document Standards eBusiness Standards

15. Invoice CoO BOL … XML …. XML XML XML XML EDIFACT Invoice BOL CoO … …. BOL CoO … Invoice Paper Trade Documents F O R M F O R M F O R M F O R M …. DM DM DM DM Specific Document Data Models …. ……. BOL Invoice CoO Internet Applications Value added Services Single Window Master Document Data Model UNeDocs Data Model

16. Implementation of electronic trade documents:Stepwise Approach Digital Digital Services, Signatures Electronic Documents (XML, EDI, PDF) UNeDocs Data Model National Adaptation Implementation of UN Recommendations & Int`Conventions (Revised Kyoto, Code Lists..) Alignment of national trade documents UN/CEFACT Rec 1 t Paper

17. UN Regional Commissions Toolkit for Trade Documents Practical tools that help trade facilitators to align trade documents UNLK Grid in Adobe Acrobat Guidelines for Trade Facilitators Background material (UNLK, UNTDED..) Electronic and aligned documents in PDF format Certificate Of Origin SAD Seaway Bill

20. Summary • Trade Documents are a key instrument to increase efficiency and security of International Trade • Modern Supply chains require an active management of the information exchanged in Cross Border trade • UNeDocs integrates paper and electronic trade documents based on international standards and best practice • UNeDocs provides a basis to manage the Cross Border Data Exchange

21. UNeDocsDigital Paper for Trade Thank You Markus.Pikart@unece.org www.UNeDocs.org www.unece.org/cefact/forum_grps/tbg/tbg2_edocs/tbg2_edocs.htm