United Nations Electronic Trade Documents

1. United Nations Electronic Trade Documents United Nations Electronic Trade Documents Digital Paper for Trade UNECE Geneva, March 2006

2. United Nations Electronic Trade Documents • Challenge: Paperless Trade and Cross Border Information Exchange • Response: Integrated Standards for Paper and electronic Trade Documents • Opportunity: Efficient Cross Border Information Exchange

3. Trade Documents and Cross Border Supply Chains • Goods can’t move faster than the information that controls them • Trade Documents are the core means of exchanging information in the SC • Documents trigger the SC processes • Information is crucial for efficiency and security

4. The paper avalanche Some figures: • UNECE: export process average: 27 Parties involved, 40+ documents, 300+ copies to manage export processes • IATA: 20 to 30 documents accompany “Master Airway Bill” • Japan: 25 Mio BoL issued annually for container cargo to US alone • UNCTAD: 5 Bio Trade and Transport documents are issued annually

5. Paperless Trade?Ever? Yesterday: Exchange of paper documents Today: Exchange of paper AND electronic documents Tomorrow: Exchange of paper AND electronic documents Document exchange in international trade • “less paper” instead “paperless” • Someone will ALWAYS insists on a paper document

6. UNeDocsThe "digital Paper" challenge… Moving from today’s paper documents Information exchange in global trade is based on paper documents Trade processes and practice are based on paper documents To electronic documents: • Need the equivalent of a paper document in electronic format • Build on existing standards and int’ agreements • Complement the paper standards with electronic standard components • Documents with fallback option to paper United Nations electronic Trade Documents Digital Paper for Trade

7. United Nations Electronic Trade Documents • Challenge: Paperless Trade and Cross Border Information Exchange • Response: Integrated Standards for Paper and electronic Trade Documents • Opportunity: Efficient Cross Border Information Exchange

8. UNeDocs: Integrating Standards • UNeDocs integrates trade facilitation and eBusiness standards for trade documents • A Master Data Model describes the structure of Cross Border Information • Each trade document is a specific implementation (subset) of this data model UNeDocs Data Model UN Layout Key UNTDED (ISO 7374) CEFACT Rec. Kyoto/IATA/… CEFACT CCL CEFACT NDR UN/EDIFACT WCO Data Model Document Standards eBusiness Standards

9. United Nations International Document Set (IDS)

10. United Nations International Document Set (IDS)

11. United Nations International Document Set (IDS)

12. United Nations International Document Set (IDS)

13. UNeDocs UNeDocs:one single electronic document adapting to different information processing concepts Bank Paper BoL Shipping Line UN/EDIFACT Exporter BoL in PDF Importer Advance copy by email Insurance Agent XML

14. United Nations Electronic Trade Documents • Challenge: Paperless Trade and Cross Border Information Exchange • Response: Integrated Standards for Paper and electronic Trade Documents • Opportunity: Efficient Cross Border Information Exchange

15. Using a Data Model for Cross Border Data Exchange Country B Regional Agreement Regional Reference Cross Border DM UN Trade Data Directory National Documents and DR UN Trade Data Directory TDED TDED Country A National Documents and DR UNeDocs/WCO DM CBRDM

16. Cross Border Trade - today … … F O R M F O R M Country of Export Country of Import • Exchange of individual documents • Requires physical transport of documents • Documents issued in Country of Export • ..must match requirements of Country of Import (COI) • electronic documents need to match COI technical specs • What happens if one document is missing?

17. Cross Border Trade- tomorrow? BOL Invoice CoO … XML XML XML XML CoO Invoice BOL BOL BOL CoO INV CoO Invoice F O R M F O R M F O R M F O R M F O R M F O R M UNeDocs/WCO Data Model UNeDocs/WCO Data Model Country of Export Country of Import • Exchange based on regional Data Model • Advance exchange of information • One time submission of all data • Documents generated in Country of Import (COI) • COI can determine which documents are required • COI can determine formats of documents and automation • Both countries have a stable base to invest in automation

18. SummaryUNeDocs & Cross Border Trade • UNeDocs integrates paper and electronic trade documents • UNeDocs and WCO Data Models are based on a common approach and a set of open standards • Emphasis of UNeDocs on trade and transport data and WCO DM on regulatory data • The Data Models can provide the basis for regional agreements on information exchange • The Data Models are technology independent and provide a stable basis for the investments

19. UNeDocsDigital Paper for Trade Thank You Markus.Pikart@unece.org www.UNeDocs.org www.unece.org/cefact/forum_grps/tbg/tbg2_edocs/tbg2_edocs.htm