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How to plan a successful event

How to plan a successful event. Maj. Brenda A. Reed, CAP Commander, Carroll Composite Squadron Public Affairs Officer, Maryland Wing. aerospace class?. parents meeting?. SAREX?. cadet leadership academy?. field trip?. wing conference?. Steps to Success. 5 W’s + 1 H advertise!

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How to plan a successful event

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  1. How to plan a successful event Maj. Brenda A. Reed, CAP Commander, Carroll Composite Squadron Public Affairs Officer, Maryland Wing

  2. aerospace class? parents meeting? SAREX? cadet leadership academy? field trip? wing conference?

  3. Steps to Success 5 W’s + 1 H advertise! work the details advertise! confirm the details review afterwards

  4. 5 W’s + 1 H • What? type of event • When? day, time, duration • Where? location • Who? target audience • Why? purpose of event • How? costs, etc.

  5. Marketing • Email mass blast and targeted • Flyers distribute at meetings; email • Personal invites phone, email • Online calendar/websites • MDWG Info lists ~600 people

  6. Plan your work… work your plan • Be organized • Advance prep pays off • Checklists work • Keep participants in mind

  7. Example: Direct a Squadron Leadership School 5 W’s + 1 H Confirm date, location, costs Advertise initial details You do not need all the details at this point!Get it on people’s radar!

  8. Locate instructorsthey need time to prepare • Create checklist for the event spell out needs – audio/visual, food, bathrooms materials/handouts. • Advertise with more details encourage registration

  9. Before the actual eventmake any copies needed buy supplies, food obtain equipment - make sure it works! • Arrive early and set up this is key to a better day! • Greet participants – smile!

  10. Fight any fires They will happen! Remain flexible • Afterwards Clean up and return keys & equipment Say thank you Review the day – After Action Report File any needed reports Ensure participants get credit

  11. Planning events • Can be fun! • Can be rewarding! • Can be challenging! • Can be done in a professional manner! • You can do it!

  12. Questions?

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