Closing the Purchase to Pay Loop

1. Closing the Purchase to Pay Loop Presented by Tony Buck

2. Agenda • OB10 Overview • Implementation Overview • xxx Suppliers Transacting via OB10 • Q&A

3. About OB10 • The leading global electronic invoicing network • London-HQ, San Francisco, KL • Proven supplier enrolment capability • 100 Buyers receiving e-Invoices via OB10 • Transacting in 70 countries • Network of 30,000 suppliers • Annual accumulated Invoice value of £20bn+ • Tax compliant in multiple jurisdictions around the world

4. Some OB10 Customers

5. Why move to e-Invoicing? • Reduce operational costs • Pay suppliers on time • Reporting required for decision support • Eliminate the impact of lost Invoices • Eliminate occurrences of duplicate payments • Ensure suppliers send compliant invoices • Reduce costs for the storage & retrieval of paper Invoices • Audit, governance and other related regulatory compliance • Increase visibility of financial commitments • Avoid supplier late payment charges

6. The OB10 Service • Delivery of electronic invoices from suppliers to buyers • Managed supplier participation campaign! • Supports ERP/Accounting systems & e-marketplaces • Supports any data format! • Tax compliant in multiple jurisdictions globally!

7. Any data format • Any method of delivery • Confirmation report • Invoice Images • Digitally signed where appropriate • Any data format • Any method of delivery • Archive • Customizable web-entry How OB10 works – The Platform • Validate • Enrich • translate Buyer

8. Supplier Supplier Supplier Supplier Supplier Any to Any format e-invoicing Hub

9. PAY Example of a good Paper process PAPER MAIL PRINT STUFF & FRANK WORKFLOW AUTOMATCH SORT PREPARE SCAN VERIFY POSTING ARCHIVE ELECTRONIC

10. PAY OB10 e-Invoice Process PAPER    MAIL PRINT STUFF & FRANK WORKFLOW AUTOMATCH SORT PREPARE SCAN VERIFY POSTING       ARCHIVE ELECTRONIC

11. Benefits to Buyers • Reduce Invoice processing costs by as much as 70% • Enables AP departments to release or redeploy resources • Reduced number of exceptions • Facilitates negotiation of early settlement discounts (up to 2%) • Eliminates the potential for late payment charges • Reduced storage and retrieval costs • Eradicates lost and/or duplicate invoices • Comprehensive reporting tool for decision support

12. Benefits to Suppliers • Enables suppliers to support their customers varying data format requirements • Reduced costs (postage, envelopes, printing, labour) • Status alerts and notifications • Reduced DSO (day sales outstanding) • Improved Cashflow • Could provide a competitive advantage in new bid scenarios

13. How to deliver an e-Invoice Solutionfor xxxxx

14. Programme Management • Dedicated OB10 Programme Manager • PM Methodology: Scope > Implementation > Live • Weekly meetings - Project & Technical Team • Minutes / Actions • Project Timeline / Task List • Status Reporting • Management Steering Committee

15. xxxx Technical Project: Scope • Dedicated OB10 Technical Lead • Agree xxxx requirements: • File Delivery method • File Format requirements • Invoice Image & Archive requirements • Invoice Validation / xxxx Workflow requirements • Test plan & Sign Off • Reporting requirements

16. xxx Supplier Enrolment Project: Scope • Confirm supplier profile (volume and value) • Identify: • Suppliers already known to OB10 • Suppliers for “Managed” vs. “Direct” Campaign • Agree internal communication plan • Agree supplier communication plan

17. Continued….. • Assistance with • Internal Communication • Presentations to Procurement • Updates to employees • Web Seminars • External Communication • Managed Campaign – File Suppliers • Direct Campaign – Invoice Generator • Follow up emails (based on 13 week campaign)

18. Data Cleanse Post/Email services New Contact Sales in progress File promised Refer to buyer Promised IG Work in progress Ready to transact Signed IG Reject Live Supplier Enrolment Overview

19. Supplier Enrolment – Managed Campaign • High volume suppliers (send more than 50 invoices per year) • Participation process: • Communication pack features process & deadline date (aim for 13 week campaign cycle) • Select “File Supplier” or “Invoice Generator” option • Understand supplier file format • Build supplier Map • Test (UAT, system etc) • Live

20. Supplier Implementation – Direct Campaign • Low volume suppliers (send less than 50 invoices per year) • Mass mailing campaign – email preferred • Web Portal • Self service set up online • Low cost • Reporting • GUI can be customised if required by the buying organisation

21. Programme Management Reporting

22. Critical Success Factors • Strong Buyer Message • Good Internal Communications & Support • Data Cleanse • Technical testing and sign off • Project Structure

23. Case Study – Results Barclays Bank • Results: 242 suppliers send 73% of in scope invoices via OB10 East Lancashire Financial Shared Services • Results: 75 suppliers send 22% of in scope invoices electronically via OB10 North Yorkshire County Council • Results: 50 suppliers send 32% of in scope invoices electronically via OB10 BBC • Results: 150 suppliers send 54% of in scope invoices electronically via OB10

24. Monthly Transaction Report

25. In Summary • Proven success in supplier adoption • VAT compliant in multiple jurisdictions • Service supports all supplier types including local SMEs • Supports any data format • No hardware or software • Cost reductions of up to 70%

26. For further details contact me on... Mobile: 0787 908 1032Desk:0207 632 0953e-mail: tony.buck@ob10.com Thanks for Listening!