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2013-2014 CELDT

2013-2014 CELDT. Nuts & Bolts Training. June 4 & 5, 2013. Agenda. What’s New for 2013-14. CELDT Overview. Test Security. Test Coordinator Responsibilities. What’s New for 2013-14?.

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2013-2014 CELDT

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  1. 2013-2014 CELDT Nuts & Bolts Training June 4 & 5, 2013 Assessment Services

  2. Agenda What’s New for 2013-14 CELDT Overview Test Security Test Coordinator Responsibilities

  3. What’s New for 2013-14? • Field testing =most schools have been assigned Form 1; some schools (36) have been assigned Form 4;Form 4contains field test items in the reading domain • Test Security = directions have been added to ensure students clear their desks before testing, including electronic devices • EL Program Categories = have been changed to match CALPADs categories Assessment Services

  4. What’s New for 2013-14?continued • School/Group List (SGL)=has been reorganized • 4-Picture Narrative = re-prompting directions have been revised • Scratch Paper = students are not allowed to write notes on extra paper, scratch paper, or anywhere in the test book or answer book other than in the response sections Assessment Services

  5. CELDT Overview:The Purpose • Initial Identification:to identify new students who are English learners and determine their level of English proficiency • Annual Assessment:to assess all English learners on their progress in acquiring the English language Assessment Services

  6. Initial Identification (I.I.) • Administered to all newly enrolled (to the district) students in Grades K-12 with a language other than English indicated on their Home Language Survey • Must be administered within 30 calendar days of enrollment • To determine English proficiency for all new students • Administered throughout the year Assessment Services

  7. Annual Assessment (A.A.) • Administered to all continuing English learners in Grades K-12 • Administered September 3, 2013 through October 16, 2013 • To assess the progress of English learners on acquiring listening, speaking, reading, and writing skills • Used in determining Reclassification (w/ELA STAR results, teacher input, parent consultation) Assessment Services

  8. CELDT Domains Assessment Services

  9. Pages 39 & 41 in manual Test Security • Security Agreements- must be completed by test site coordinators • Security Affidavits- must be completed by site staff who will have access to the CELDT materials; return in BLUE envelope • All materials must be kept in a LOCKED, SECURE area before and after testing BLM Assessment Services

  10. Test Security BLM Assessment Services, SDUSD

  11. Before Testing Attend Required Training Receive & Inventory Materials Identify Students to Test Plan Testing Schedule Prepare Materials & Locations

  12. Nuts & Bolts Testing logistics for the 2013-14 CELDT administration Provided by the Assessment Services Department June 4 & 5 Examiner’s Training How to administer the different portions of the CELDT (2 types of training offered) Provided by the Office of Language Acquisition Various dates & times Required Training See Administrative Circular No. 73 Assessment Services

  13. Receiving Materials Test booklets, blank answer books, and coordinator kits (GISs, SGLs, Blue Envelope) Pre-Id labels for answer books Assessment Services

  14. Receiving Materials continued INVENTORY UPON RECEIPT ORDER ADDITIONAL MATERIALS SECURE MATERIALS UNTIL TESTING Verify Quantity Note missing booklets; contact Denise ASAP if there are discrepancies Fax Form Reseal Boxes Store in a SECURE, LOCKED area BLM

  15. Identify Students to be Tested Sites must run EL rosters from PowerSchool in the beginning of the school year to determine which students must test

  16. Special Education & 504 Students • Review IEP and 504 Plans for accommodations & modifications that must be made available to students • Hand-grid Box 22 AFTER testing only if the student actually used the accommodation or modification See Attachment B of Administrative Circular No. 75 Assessment Services

  17. Estimated Administrative Times for Form 1 Add 15-20 minutes for Form 4 Assessment Services

  18. Group Administration Guidelines Assessment Services Change for 2013-14

  19. Prepare Test Materials for Distribution BLM Assessment Services

  20. Prepare Testing Locations • Free from noise & interruptions • Good light & ventilation • One proctor for every 20 students in a group • Make necessary arrangements for students w/IEPs & 504s

  21. During Testing Scoring & Data Entry Pre-ID Barcode Labels Answer Books Testing Irregularities

  22. Site Scoring & Data Entry • All portions of the CELDT must be scored by the site for Initial Identification (I.I.) • Scores for I.I. must be entered into PowerSchool AFTERSeptember 13, 2013 Assessment Services

  23. Pre-Id Barcode Labels • Pre-ID barcode labels will be available for pick-up in early October (wait for email) • Pre-ID barcode labels will be provided for students enrolled BEFORE September 16th Assessment Services

  24. Answer Book BARCODE LABEL Filling in student-identifying information and sample answer books on Pages 22-29 in manual

  25. FRONT Answer Book WITH Pre-ID Label INCLUDED IN PRE-ID MUST BE COMPLETED BY HAND Page 22 in manual

  26. BACK OF DOCUMENT Answer Book WITH Pre-ID Label INCLUDED IN PRE-ID MUST BE COMPLETED BY HAND MUST BE COMPLETED IF USED ONLY COMPLETE IF DIRECTED BY ERIN GORDON Page 25 in manual

  27. Answer Book WITH Pre-ID Label MUST BE COMPLETED BY HAND MUST BE COMPLETED IF USED BY STUDENT ONLY COMPLETE IF DIRECTED BY ERIN GORDON

  28. FRONT Answer Book WITHOUT Pre-ID Label MUST BE COMPLETED BY HAND Page 22 in manual

  29. Student ID: must be RIGHT-JUSTIFIED; use LEADING zeros Answer Book WITHOUT Pre-ID Label

  30. BACK OF DOCUMENT Answer Book WITHOUT Pre-ID Label IGNORE MUST BE COMPLETED BY HAND IGNORE MUST BE COMPLETED IF USED IGNORE ONLY COMPLETE IF DIRECTED BY ERIN GORDON Page 25 in manual

  31. Cheating by student(s) Failing to follow test administration directions in Examiner’s Manual Coaching students Allowing examiners to take the test home for grading Allowing students to take the test out of designated testing area Testing Irregularities & Security Breaches Report all suspected Irregularities to Erin Gordon ASAP Make copy of report forms for your files; send original in BLUE envelope BLM Page 37 in manual

  32. After Testing Checking Answer Books Complete the GISs Complete the S/GL Apportionment Form Return to Annex 10

  33. Checking Answer Books • All student-identifying information is complete and correct for each answer book • Field 11 is hand-grid (date test completed) • All stray pencil marks have been erased • Answers have been transcribed to clean answer book if original was damaged Assessment Services

  34. Preparing Materials for Return FOR EACH GRADE Separate and count completed Annual Assessment (A.A.) answer books from Initial Identification (I.I.) answer books Grade 3 A.A. Grade 3 I.I. = 11 = 7 Total answer books for grade 3 = 18

  35. Apportionment Form Place in BLUE envelope 11 0 A.A. 0 11 11 7 I.I. 0 7 18 Assessment Services

  36. Principal’s Certification Place in BLUE envelope Assessment Services

  37. Completing the Group Identification Sheet (GIS) Must compete number of students tested & grade level Pre-printed One GIS must be completed for each grade level Pre-coded Page 33 in manual Pre-coded Assessment Services

  38. For Each Grade Level GIS on top HAND-CODED I.I. Documents BARCODE I.I. Documents HAND-CODED A.A. Documents BARCODE A.A. Documents

  39. Complete the School/Group List (S/GL) Every GIS must have an entry on the S/GL Complete #4 & 6 Place in BLUE envelope Page 34 in Manual Assessment Services

  40. Packing Materials for Return • Place the completed GIS on top of the used answer books; then place in the PLASTIC BAGGIE • Labeling the PLASTIC BAGGIE: • School name • Grade level • Number of answer books in baggie • For grade levels that require more than one baggie, number the baggies (i.e. “1 of 2”, “2 of 2”) Assessment Services

  41. Packing Materials for Return continued • Place all labeled baggies in original CELDT boxes • Place the completed S/GL for your site in theBLUEenvelope • Place any unused preprinted barcode labels in an envelope marked w/your site name Assessment Services

  42. The BLUE Envelope • Completed S/GL • Completed & signed Principal’s Certification • Completed Apportionment Form • Signed Test Security Affidavits for all staff who have had or will have access to CELDT materials • Any Test Irregularity Reports Assessment Services

  43. Schedule for Return Assessment Services

  44. Returning Materials AFTER Annual Assessment Window • Keep all unused test materials at your site for continuing Initial Identification of new students • Use the YELLOW envelope provided by Assessment Services for the monthly return of I.I. materials after October 16 Assessment Services

  45. Contact Information • Erin Gordon (619) 725-5687 • Denise Ormsbee (619) 725-7059 • General Information (619) 725-7065 • OLA CELDT Hot Line at (619) 725-7282 • Fax Number (619) 725-7070 • Website = www.sandi.net/assessment Assessment Services

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