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SWAN ILS Selection Process: Overview

SWAN Quarterly Meeting June 6, 2013. SWAN ILS Selection Process: Overview. ILS Committee Activity. Nov – April March Quarterly: Consortia Survey Results April SWAN Board meeting Executive Director/Board negotiate a flexible extension to the current Innovative agreement

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SWAN ILS Selection Process: Overview

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  1. SWAN Quarterly Meeting June 6, 2013 SWAN ILS Selection Process: Overview

  2. ILS Committee Activity • Nov – April • March Quarterly: Consortia Survey Results • April SWAN Board meeting • Executive Director/Board negotiate a flexible extension to the current Innovative agreement • Board hires an RFP consultant & approves funds • Board determines composition of the SWAN RFP Committee (requested continuation) • ILS Search Committee / Consultant conduct focus groups of members • RFP Committee / Consultant proceed with a formal request for proposals (RFP) to be completed in 2013 • Written reports available online: http://support.swanlibraries.net/content/swan-ils-committee

  3. Consultant Approved • Rob McGee consultant • Why selected • ILS procurement process & contract negotiation • Knowledge of current ILS market, trends (e-book integration) • References • Suffolk Cooperative Library System (Partnership of Automated Libraries in Suffolk) • San Joaquin Valley Library System (10 library jurisdictions and 112 individual library locations) • PrairieCat, RAILS (contract negotiations with III)

  4. RFP Process Timeline

  5. ALA Conference: June 28-July 1 • Email feedback to: ilscom@swanlibraries.net

  6. Task Forces: July - Sept

  7. Software Demonstrations

  8. RBFO: Request Best & Final Offer

  9. BFO: Request Best & Final Offer The lowest cost proposer may not be determined to be the lowest responsible proposer when all factors of evaluation of proposals have been considered

  10. Updates on RFP Process

  11. Final Selection • ILS Committee recommendation to SWAN Board

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