2014 annual meeting agenda
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Welcome & Quorum Determination Approval of 2013 Annual Meeting Minutes Financial Model Treasurer’s Report Grants Report Membership Report Resource and Development Report Communications Report Approval of Amended Bylaws Election of Directors Recognition

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2014 Annual Meeting Agenda

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2014 annual meeting agenda

  • Welcome &Quorum Determination

  • Approval of 2013 Annual Meeting Minutes

  • Financial Model

  • Treasurer’s Report

  • Grants Report

  • Membership Report

  • Resource and Development Report

  • Communications Report

  • Approval of Amended Bylaws

  • Election of Directors

  • Recognition

  • Questions & Answers

  • Adjournment

2014 Annual Meeting Agenda

The Community Foundation At The Venice Golf & Country Club


Financial model

Income

Assets

Expenses

Operating Expenses

Events

Checking Account

Financial Model

Tax-Exempt

Donor-Advised Funds

at the

Gulf Coast

Community Foundation

Dues

Grants

Gifts

Management Fees

Dividends +

Capital Gains

Capital Losses

The Community Foundation At The Venice Golf & Country Club


Treasurer s report

Treasurer’s Report

2013 Fund Activity

Beginning Balance $168,770

Additions:

  • Dues & Contributions 42,222

  • Fund-Raising 13,000

  • Interest & Dividends 3,820

  • Investment Gain 16,748

    Disbursements:

  • Grants (41,496)

  • Management Fees (936)

    Ending Fund Balance $202,128

    Increase (Decrease) for Period $ 33,358

The Community Foundation At The Venice Golf & Country Club


Treasurer s report1

Treasurer’s Report

2013 Investment Fund Balances

General Fund$121,045

Endowment Fund $81,083

Total 2013 FundBalance$202,128

The Community Foundation At The Venice Golf & Country Club


Treasurer s report2

Treasurer’s Report

2013 Checking Account Activity

Beginning Balance $3,423

Ending Balance $4,052

Increase (Decrease) for Period $629

Total Net Assets

Beginning Balance $172,193

Ending Balance $206,180

Increase (Decrease) for Period $33,987

The Community Foundation At The Venice Golf & Country Club


Treasurer s report3

Treasurer’s Report

2013 Ordinary Expenses

Annual Membership Drive

(printing, copying, envelopes, mailing & postage) $ 662

Communications & Publicity (brochures & stationary) 178

Website 131

P.O. Box 86

General Office Supplies 93

Total Ordinary Expenses $ 1,150

The Community Foundation At The Venice Golf & Country Club


Grants process

Grants Process

  • September - Grant amounts determined

  • October - Application form available

  • November - Application deadline

  • December - Committee selects finalists

  • January - On-site evaluations

  • February – Grant recommendations to Board

  • March - Grants awarded at luncheon

  • April – Follow-up visits begin

    Note: August – Video interviews begin

The Community Foundation At The Venice Golf & Country Club


Grants

Grants

  • 2013 Luncheon – 15 grants worth $39,496

  • 2013 Spring Putting Contest – 3 grants worth $1000

  • 2013 Putting Contest – 3 grants worth $1000

    (See Website for Recipients/Committee/Visit Partners)

    Looking Ahead

  • 2014 Luncheon on March 19 (Reserve Your Table Now!)

  • 4 New Committee Members

  • Greater Outreach?

The Community Foundation At The Venice Golf & Country Club


Grants1

Grants

The Community Foundation At The Venice Golf & Country Club


Membership

Membership

Looking Ahead

  • Follow-up contacts in late March

The Community Foundation At The Venice Golf & Country Club


Resource development

Resource & Development

Total to Foundation = $14,899

2013 Reverse Raffle

  • 165 Tickets Sold + Wildcard

  • 234 Dinner Reservations (220+ Attendees)

  • $11,976 Profit

    2013 Spring Putting Contest

  • 83 Entrants

  • $1280 Profit

    2013 Fall Putting Contest

  • 85 Entrants

  • $1643 Profit

    Looking Ahead

  • New Event Chairs/Committees

  • New Event?

The Community Foundation At The Venice Golf & Country Club


Resource development1

Resource & Development

The Community Foundation At The Venice Golf & Country Club


Publicity communications

Publicity/Communications

2013 Achievements

  • Press/TV coverage

  • Community Forum Participation

  • Legend Articles

  • Updated Bulletin Board

  • Brochure

  • Display Stand

  • Website (www.vgccfoundation.org) (28,000 visits)

  • Grant Recipient Video Interviews

    Looking Ahead

  • New Logo/Slogan

  • Social Media?

  • Survey?

  • Newsletter (“Foundation Facts”)?

The Community Foundation At The Venice Golf & Country Club


Proposed bylaws amendments

Proposed Bylaws Amendments

  • Foundation Name: Replace “&” with “and”

  • Purpose: Add modifier “in the Venice area”

  • Director Removal: Add explicit “with or without” cause

  • Action w/out a meeting: Include email communication

  • Action w/out a meeting: Require “majority plus one” approval

  • Board Powers: Exec Committee recommends grant amounts

  • Board Powers: Grants from annual net income not to exceed 75%

  • Board Powers: Permit endowment & other investment fund types

  • Board Powers: Remove making contracts, borrowing, lending

The Community Foundation At The Venice Golf & Country Club


Proposed bylaws amendments1

Proposed Bylaws Amendments

  • Officer Elections: Remove restriction on consecutive terms

  • All Committees: Members subject to Board approval

  • Resource and Development: Rename “Development”

  • Grants Committee: Allow re-appointment after 12-month absence

  • Grants Committee: Presents follow-up report to Board

  • Finance Committee: Tracks and reports receipts & expenses

  • Publicity Committee: Rename “Communications” Committee

  • Publicity Committee: Conducts outreach to increase awareness

The Community Foundation At The Venice Golf & Country Club


Election of directors

Election of Directors

Nominees

  • Marti Campbell

  • Maureen Heakin

  • Deb Sanders

  • Bill Schaffnit

The Community Foundation At The Venice Golf and Country Club


Recognition

Recognition

Current/Past Directors & Committee Chairs

  • Allen Westerfield

  • Sherry Borgsdorf

  • Terry Bole

  • Cindy Wood

  • Peter Campisi

  • Marti Campbell

  • Warren Hall

  • Jim Baker

  • Del Borgsdorf

  • June Midkiff

The Community Foundation At The Venice Golf and Country Club


Special recognition goes to

Special Recognition Goes To:

Carole Raymond

- Officer

- Chair

- Donor

- Ambassador

- Role Model

- Advisor

- Governor

- Friend

The Community Foundation At The Venice Golf and Country Club


Questions and answers

Questions and Answers

Do you have questions about:

  • Operations

  • Gulf Coast

  • Finances

  • Grants

  • Membership

  • Fundraising

  • Communications

  • Bylaws

  • Long-Range Planning

  • How You Can Help

  • Other?

The Community Foundation At The Venice Golf and Country Club


Adjournment

Adjournment

Thank you for:

Attending/Participating

Joining/Renewing

Volunteering

And most of all for:

“Giving Beyond Our Gates”

The Community Foundation At The Venice Golf and Country Club


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