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Faculty Manager

Learn how to add and maintain faculty records, set preferences and custom fields, store faculty resumes, assign instructors to courses, remove instructors, and generate faculty reports.

patriciamsmith
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Faculty Manager

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  1. Faculty Manager An ACEware Webinar

  2. In this webinar . . . • Adding and Maintaining a Faculty Record • Faculty Mgr Preferences & UDF’s • Storing a faculty resume • Assigning an Instructor to a Course • Adding an additional instructor • Removing an instructor • Scoping and Instructor Talent Search (F3) • Faculty Reports

  3. The Instructor Record

  4. Add a new instructor File / New / Instructor

  5. Module / Faculty

  6. Many fields are identical to a name screen including Source, Occupation, Organization, Subject Code, and Print Label

  7. In addition you’ll find fields to set availability, staff handler, whether personal information may be published on the web and if the instructor is “active”

  8. Faculty Comments Comments will pop up when someone accesses the record IF you enter an exclamation point (!) as the first character of the field.

  9. Faculty Comments enter list of skills/subjects faculty member can teach.

  10. Faculty Comments Enter any faculty bio/vita information that would be helpful for catalog generation

  11. Faculty Comments ACEweb users can enter faculty information with HTML tags to control the web display.  They can also include HTML image tags to display a picture of the faculty member.

  12. Faculty Additional Information Store links to instructor resume and references

  13. Collect specialized instructor info with Preferences & UDF’s Add or remove fields on the faculty screen with Edit / Preferences / Faculty

  14. Instructor UDF’s are also available

  15. Faculty Contact Manager Alt + F12 allows you to track faculty contacts. Entries are also made by sending emails and printing mailing labels

  16. Combining Duplicate Faculty Records • Open the good record and write down the faculty ID • Open the bad record and type the “Good ID” over the bad ID • Click Save, paying attention to the system warnings

  17. Mass Change Faculty Fields Need to mail Christmas cards to all instructors? Want to set web access levels in one step? Module / Faculty / Mass Update

  18. Assigning an Instructor to a Course

  19. From the course screen, select the Instructor tab • Click the plus sign next to Current Instructor • Select the appropriate instructor from the list • Repeat for additional instructors

  20. Note that some field fill automatically • Hours taught • Number of sessions • Pay rate (if stored in faculty record)

  21. Need to edit the instructor’s personal information? Click the “Edit Instructor Record” to view and/or edit instructor’s personal information

  22. Remember . . . When multiple instructors are present, select a specific instructor to view their information.

  23. Removing an Instructor Select the instructor that you want to remove and click“Remove Instructor” Note: Instructor record must be saved for remove instructor button to be activated

  24. Instructor Scoping • To enable Instructor Scoping, go to Edit / Preferences / Subject Scoping

  25. Instructor Scoping When scoping is enabled, only those instructors with a subject code matching the course subject code will display in the Select Instructor List Subject Scoping

  26. Talent Search! (F3)

  27. Faculty Reports

  28. Faculty Contracts • Generated from the Course screen / Quick Reports or from Reports / Faculty / Contract Agreements NOTE: Faculty reports (like most Student Manager reports) can be altered to your specifications.

  29. Faculty Reports • Instructor Lists - generate address and phone lists as well as lists of Instructors with their course information.   This area is also useful for reporting all courses taught by a particular instructor. • Performance Data - show instructors are generating the most enrollments. • Check requests - may be printed directly from Faculty Manager.   • Faculty Only Reports - reports that do not contain course information.  For example, instructor contact lists, mailing labels, envelopes, etc.   These reports run independent of any course information.  

  30. Questions?

  31. Join us for our next webinar . . . ACEweb Instructor Access Tuesday, August 19th – 10:00 am Central

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