Director of Admissions + Registrar: Combining Forces to Support Student Success

1. Director of Admissions + Registrar: • Combining Forces to Support Student Success Mary Beth Myers Registrar Chris J. Foley Director of Undergraduate Admissions Indiana University- Purdue University Indianapolis

2. Big Drivers! • IUPUI Strategic Plan • From Enrollment Services to Enrollment MANAGEMENT • Beyond Admissions to Graduation! INDIANA UNIVERSITY–PURDUE UNIVERSITY INDIANAPOLIS

3. IUPUI Strategic Plan • Success of our Students • Advances in Health and Life Sciences • Contributions to the Well-Being of Citizens INDIANA UNIVERSITY–PURDUE UNIVERSITY INDIANAPOLIS

4. Success of Our Students INDIANA UNIVERSITY–PURDUE UNIVERSITY INDIANAPOLIS

5. Division of Enrollment Management Activities INDIANA UNIVERSITY–PURDUE UNIVERSITY INDIANAPOLIS

6. Our Commitment to Student Success How Can We Collaborate to Promote Undergraduate Learning and Success? INDIANA UNIVERSITY–PURDUE UNIVERSITY INDIANAPOLIS

7. Our Commitment to Student Success Admissions Recruitment Registrar Retention Degree Maps (4 year plan) Academic Advising Reports IUPUI General Education Requirements Indiana Statewide General Ed Core Degree Maps to Class Inventory FLAGS Early Alert Expedite processes for returning and transfer students • Admission standards based on historical student success • Increase incoming class by 5% (175) • Increase transfer class by 3% (50) • Attract higher ability students • Retain access by traditional service region • Dual enrollment and increased transfer mean IUPUI programs begin prior to enrollment on campus INDIANA UNIVERSITY–PURDUE UNIVERSITY INDIANAPOLIS

8. Student Success: Our Collaboration • Degree Maps translation to Course Inventory • Significant effort • Likely to require central resources • What might we do in the meantime? INDIANA UNIVERSITY–PURDUE UNIVERSITY INDIANAPOLIS

9. Student Success: Our Collaboration • Retention and Graduation increasingly begins with Admissions • Base enrollment planning on pre-college attributes (including engagement behaviors and expectations) . . . Prepare the campus prior to the students’ arrival • Go beyond “how many?” to “what do they need?” • Prepare for students having started their degree while in high school or at another college, how does this shift the types of courses we offer? • For example, with the common core, there is more demand for specific courses, but students may have already taken these courses. How can we predict the numbers of students who will need Comm-R110 and ENG-W131? INDIANA UNIVERSITY–PURDUE UNIVERSITY INDIANAPOLIS

10. Student Success: Our Collaboration • Course Inventory Planning • New Approach to Classroom Utilization • Based on result of modeling, recommendations for time/day/space for additional classes to Deans • PROACTIVE ASSISTANCE!!! INDIANA UNIVERSITY–PURDUE UNIVERSITY INDIANAPOLIS

11. Approach to Classroom Utilization • Currently: Classroom Space Divided • Departmentally-Controlled Space • Assigned by Academic Unit • General Inventory Space • Assigned by Registrar • “What if the Registrar Controlled the World?” INDIANA UNIVERSITY–PURDUE UNIVERSITY INDIANAPOLIS

12. NEW Approach to Classroom Utilization • Guiding Principle • Academic Units should experience “no harm” if scheduling all classroom space became responsibility of Registrar • Specialty classes untouched • Current department-scheduled classes into home building based on 67% fill • “Priority” assignment into home building based on 67% fill INDIANA UNIVERSITY–PURDUE UNIVERSITY INDIANAPOLIS

13. NEW Approach to Classroom Utilization • Premise • If Registrar controlled all classrooms, guiding principles upheld along with further classroom utilization efficiencies • Pilot with Engineering and Technology INDIANA UNIVERSITY–PURDUE UNIVERSITY INDIANAPOLIS

14. NEW Approach to Classroom Utilization • Engineering and Technology Test Pilot • Specialty classes remained in their assigned rooms (Eng labs, etc.) • 62 more E&T classes scheduled into ET building • All with at least 67% fill ratio • Based on addition of 9 DC classrooms to Registrar inventory INDIANA UNIVERSITY–PURDUE UNIVERSITY INDIANAPOLIS

15. NEW Approach to Classroom Utilization • Visit to E&T DC Rooms Three: specialized to Interior Design & had to remain open based on accreditation visit Two: specialized lab equipment; thermodynamics lab and materials lab Four: available to be turned over to Registrar INDIANA UNIVERSITY–PURDUE UNIVERSITY INDIANAPOLIS

16. NEW Approach to Classroom Utilization • Same simulation for real for Spring 2015 Classes using the FOUR available new rooms in E&T • Plan to roll out to more units • Not magic bullet ….not a significant number of DC rooms in the inventory • But still better utilization of space and happier Deans, Chairs, Faculty…students! INDIANA UNIVERSITY–PURDUE UNIVERSITY INDIANAPOLIS

17. Student Success: Our Collaboration • Transfer Students and Articulation to Competency Course • How to most accurately award credit for prior learning that allows best progress toward degree INDIANA UNIVERSITY–PURDUE UNIVERSITY INDIANAPOLIS

18. Transfer Students: Course to Competency INDIANA UNIVERSITY–PURDUE UNIVERSITY INDIANAPOLIS

19. Course to “Competency Course” INDIANA UNIVERSITY–PURDUE UNIVERSITY INDIANAPOLIS

20. Message to Admissions Officers: Graduation and Retention Begins with Recruitment and Admissions • We must become a full-participant in understanding the consequences of the number and types of students who will be enrolling. • After all, successful students on campus will benefit our future recruitment. INDIANA UNIVERSITY–PURDUE UNIVERSITY INDIANAPOLIS

21. Message to Registrars: WE MATTER in the Story of Student Success • Collaboration with: • Dean, UG Education • System and Campus Advising Team • System UITS • Director, UG Admissions • School Deans & Department Chairs • Classroom Facility Services INDIANA UNIVERSITY–PURDUE UNIVERSITY INDIANAPOLIS

22. Admissions Director + Registrar: There is Little We Won’t do Together! INDIANA UNIVERSITY–PURDUE UNIVERSITY INDIANAPOLIS

23. THANKS! And ….Contact Info • Chris Foley • Director, IUPUI UG Admissions • cfoley@iupui.edu • Mary Beth Myers • Registrar, IUPUI • mbmyers@iupui.edu INDIANA UNIVERSITY–PURDUE UNIVERSITY INDIANAPOLIS