Proctoring the Spring 2014 HSPE and WAAS-DAPE

1. February 19, 2014 Proctoring the Spring 2014 HSPE and WAAS-DAPE Type school name and date here This material should be augmented with special consideration appropriate for your local district.

2. What’s New • Washington Access Supports and Accommodation Guidelines for Statewide Assessments • Frequent Irregularities

3. Preparing Students • Curriculum & Assessment Home page has links to Parent and Teacher Resources • Resources and Tools (sample passages, questions, anchor sets, and • test and item specifications) • Reading - www.k12.wa.us/Reading/Assessment • Writing - www.k12.wa.us/Writing/Assessment • Mathematics - www.k12.wa.us/Mathematics/Assessment • Science - www.k12.wa.us/Science/Assessments.aspx • Administrators • Item and Point Totals charts and Scale Score Ranges: www.k12.wa.us/assessments/StateTesting/ • Graduation Requirements and Resources: www.k12.wa.us/Resources • Web site links to Classroom Demos for: Read-Aloud Reading • and Math/Science Translated CDs; Released Items, PLDs, and other resources listed on pages 6 & 7 in the DFA manual.

4. Policies and Test Security State Laws Governing Security All test content including, but not limited to, test booklets and accommodated forms are confidential and must not be reviewed except to the extent necessary for administration of state assessments. • Follow your school’s Test Security and Building Plan • Tests must be locked up when not in use • Verify ID if you don’t know the student • Only trained staff members carry test booklets • Account for all secure materials • Ensure confidentiality of test booklets under your control • Ensure students have access to what they need – not an advantage • Provide appropriate allowable accommodations for all students • What is your role and what are your responsibilities? HSPE/ DAPE DFA 9-11

5. Policies and Test Security • Follow the Code of Professional Conduct, Chapter 181-87 WAC. Public school employees are expected to know and comply with procedures, established by the Office of Superintendent of Public Instruction. • Securing Testing Environment • Media should not be on campus • Post Testing – Do Not Disturb signs • Electronic devices are turned off and out of reach (students should not use electronics during testing and/or breaks) • Backpacks, bags, and purses out of reach • Staff are to follow district policy on use of cell phones during testing and breaks. HSPE/ DAPE DFA 9-11

6. Responsibilities of Teachers • Teach students test-taking strategies • Familiarize students with question formats • Multiple-Choice • Short-Answer • Completion • Essay • Stand-Alone • Familiarize students with how to accurately fill in an answer circle • Encourage students to try questions and tasks even if they are uncertain • Help students to relax and be confident • Avoid excessive testing and coaching • Important: Use test results appropriately, including maintaining confidentiality of individual student results. DAPE DFA 12 HSPE DFA 11-12

7. Responsibilities of Test Proctors HSPE/ DAPE DFA 12-13 Before: • Read the DFA, including the directions to each subject area (become familiar with the text and Return Instructions) • Familiarize yourself with school’s Test Security and Building Plan, testingschedule, and access supports and accommodations needed in your classroom • Provide a positive environment • Prepare your room During: • Read directions verbatim and follow the directions in the DFA • Monitor students (at least one proctor in the testing location at all times) • Report irregularities to the SAC After: • Inventory and return all test booklets to the SAC • Inventory and return all other ancillary materials, i.e. yellow lined paper, Glossaries, or Formulas Sheets, if distributed • Complete and sign a test security assurance form • Provide feedback to OSPI via the Proctor Survey

8. What is allowed during test administration? • If a student asks for help on a question, we can suggest: • Read the question quietly, out loud to yourself. • Use your pencil to underline key words in the test question. • Think about what the question is asking you to do. We can re-read test directions (NOT test questions) aloud for any test as many times as students need. At the beginning of the test we can remind students to complete all questions. When they begin to turn in their booklets, we can reread the direction to the class, “…Make sure there are no unanswered questions on any page.” • For the Writing test: • We can define single words in the writing prompt (task) in a way that ensures students understand. • We can define any words or phrases on the Writing checklist, as long as we don’t hint or imply how students should write their response. • We read the prompt from a student test book, only at the beginning of each test session. Smile and make eye contact whenever possible! 8

9. Directions and Proctoring Actively monitor. Ensure that students are: • Using #2 pencils (the scanner may not be able to read responses with other lead types, which could affect the student's score) • Using only an approved calculator • Not sharing their work • Not using unauthorized tools or electronic devices • Not writing on the ½ inch outer edge of the booklet Notice if students: • Are in need of an extra break • Need help navigating the assessment

10. Assessment Options HSPE/DAPEDFA 15-16 Retake Opportunities: • HSPE in August, DAPE in November, EOC Math/Science in January • Also available to students who want to improve scores Special Education Alternate Options: • Basic - meet standard at level 2 is available to all grades • WAAS-Portfolio–available to all grades • WAAS-DAPE–meet standard on ES or MS level - grades 11-12 only • Locally-Determined Assessment (LDA)–grade 12 only English Language Learners (ELL) - Students who qualify for English Language Development (ELD) services: • Students may be tested with access supports and/or accommodations, when documentation is included in the student record.

11. Participation and Room Scheduling Who will test where? Extended-time location • [Add your notes here] Extended testing time: • If students are moving to a different testing location, a trained staff member must transport the test booklets and any ancillary papers, calculators, and/or manipulatives. Slide 11

12. Attendance Procedures [Add your notes here] Students arriving late can test if: • There is enough time to finish the assessment, • they have not had access or knowledge about testing materials, and • reading directions will not disturb others.

13. Break Procedures • Close test booklets • Instruct students not to discuss the test • Students are monitored by staff • Bathroom break – one student at a time • Ensure students do not have access to cell phones • [Add your staff break information here] • [Add the emergency contact number/plan should a proctor need help during the assessment] HSPE/ DAPE DFA 17

14. Testing Schedules • Uniform administration of state assessments ensures that no one student has an unfair advantage over any other student: • Allow an additional 15 to 20 minutes for test proctor activities. • Breaks are not included in the timeframes below, follow breaks as outlined in the DFA. • Assessments are untimed but must be finished in the day in which it was started, unless specified in IEP or 504 plan for more than one day for a test session. HSPE/ DAPE DFA 17-18

15. Tools and Manipulatives In order to ensure consistent, reliable administration of assessments across the state, OSPI has compiled a chart of tools and manipulatives that students may access during the assessments. Manipulatives that are used during state assessments should not provide answers but should be: • Used in the classroom – this should not be the first time • students see them. • Available where students can get them if they elect to use them • Manipulatives or tools not included in the chart from the DFA should be considered not permitted. • (Requests for Exceptional Situations [i.e., to request the use of a non-standard accommodation not listed in the Guidelines] should be submitted through your SAC) • You must read and understand the tools and manipulatives section in the DFA, and the Calculator and Electronic Device Policy for each state assessment. HSPE DFA 19-20 DAPE DFA 19-22

16. Test Materials - HSPE DFA 19-23 DAPE DFA 19-26 Before: • Receive and sign out all test booklets and CDs • Verify appropriate ancillary materials for the content area During: • Reporting a perceived error on the test (do not transmit test questions electronically) • Notify the SAC in person or over the phone of the perceived error, including subject, grade, test booklet form, test question number and page number. SAC completes the Test Ambiguity Form. • Instruct students to do their best; the state will provide a remedy if necessary. • Defective Booklets • Request a new booklet from the SAC. • Student continues in the new test booklet (verify student ID information is on the booklet). Before students leave the room • Collect, inventory, and ensure that each booklet is signed. After: • Return and sign-in all materials including scratch paper, or sign out to Extended Time Room proctor.

17. Document Irregularities • Do what you can to correct the situation, i.e. move the students or take away the cell phone. Continue testing whenever possible. • Report to your SAC immediately regarding any irregularity. • When instructed by the SAC, document the irregularity on the front cover of test booklets in the “Notes: Proctor/Coordinator” box. • Record the events and provide the SAC with specific details of what transpired. The SAC is responsible for: • Completing an irregularity report and mark the booklet “Y” when required. • Annotating the irregularity on the iin “Comments” section. Never invalidate a test booklet.

18. Final Checklist… Before Testing • Pick-up booklets at _______ (Return booklets each day) • DFA in the classroom (Reminder: Writing prompt is not in the DFA - read from a student booklet, only at the beginning of each test session) • Tools clearly identified for the subject area and available for students • Room is ready, walls have only appropriate materials • Place Testing-Do Not Disturb sign on door • Clear calculators, if applicable • Collect backpacks, bags, and non-approved electronics

19. Final Checklist… After Testing • Account for all test booklets • Account for all secured materials distributed (yellow, lined paper; Glossaries; Formulas Sheets; TrigonometricTable) • Verify all test booklets are signed • Process for returning ancillary paper is ________ • Return booklets and secured materials at _______ (Return test booklets each day) • Sign and return the Test Security Assurance form Review your procedure when students finish before the rest of the class.

20. Review of Proctor Handouts • Proctor Training Materials in SAC Notebook • UPDATE WITH THE YOUR TRAINING MATERIALS • Proctor Training PowerPoint • Resources and Tools-Links (buff) • Checklist for Proctors • Materials Available for Student Access (lavender) • Manipulatives and Tools (front-yellow) • Ancillary Materials (back-yellow) • Calculator and Electronic Device Policy (green) • What is allowed (blue) • Proctor Quiz (pink)

21. Questions?