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Teacher Assistant Module. NC WISE Training Team NCDPI. Document Use. This document is the property of the NC DPI and may not be copied in whole or in part without the express written permission of the NC DPI.

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Teacher assistant module

Teacher Assistant Module

NC WISE Training TeamNCDPI


Document use
Document Use

This document is the property of the NC DPI and may not be copied in whole or in part without the express written permission of the NC DPI.

This curriculum is intended for LEAs to use and/or customize for re-delivery based on specific LEA needs. If modifications and additions are made to this curriculum, LEAs are responsible for the content.


Overview
Overview

  • LEA Setup

  • School Setup

  • Navigating in TAM

  • Teacher Assistant Start Screen

  • My Classes

  • My Students

  • Reporting

  • Spreadsheet

  • Mark Entry




TA Configuration-LEA Setup

Navigation: eSIS START > Blue Navigate Button > Type in %TA Config% > Select TA Configuration

  • Controlled at the LEA level

  • Controls Display Names in TAM

  • 2 set up methods to choose from



Ta configuration method 1
TA Configuration Method 1 here

Optional:

  • Fees

  • Teams

  • Programs


Ta configuration method 2
TA Configuration Method 2 here

Optional:

  • Fees

  • Teams

  • Programs





Calculated marks path
Calculated Marks Path … here

Navigation:School > School Information > Reporting Periods



Identifying calculated marks
Identifying Calculated Marks here

  • Highlight the Mark that should be calculated.

  • Change Mark Entry to Calculated





About tam
About TAM here

  • Teacher’s Assistant Module (TAM).

  • Allows teachers to enter marks, take attendance, create a grade book, and run reports.


Navigating to tam path
Navigating to TAM - Path here

Navigation:Blue Navigate button > Teacher Assistant 2


Navigating to tam1

Coordinators, Data Managers, Counselors, and Principals can navigate to TAM.

Coordinators have access to all teachers in all schools.

School Users have access to teachers in their school.

Navigating to TAM


Navigating to tam2
Navigating To TAM… navigate to TAM.

  • When Navigating to TAM, never make any changes.

  • Only teachers can see their options on the my options tab.

  • When trouble shooting, you will need the teacher to log in if there is a need to view the options tab.


Demonstration
Demonstration navigate to TAM.

  • Navigate to TAM and select a teacher.

  • Highlight a course and section.

  • Click the spreadsheet button to display the spreadsheet.


Exercise
Exercise navigate to TAM.

  • Find a Teacher in Course Section Maintenance with classes.

  • Navigate to the Teacher Assistant Module and select your teacher.


Teacher assistant module tam
Teacher Assistant Module navigate to TAM.(TAM)


Logging on

User name navigate to TAM.

Password

Database

Logging On


Class changes notification screen

New students admitted to courses navigate to TAM.

Students who have dropped the courses

Class Changes Notification Screen




Student info button
Student Info Button navigate to TAM.


Exercise1
Exercise navigate to TAM.

  • Review student information for 3 students.


Re sequencing students

Change numeric value in the Seq# column to change the order of student names

Re-Sequencing Students


Hot print button
Hot Print Button of student names



Exercise2
Exercise of student names

  • Lock the screen and then unlock it.


Recording attendance in tam
Recording Attendance in TAM of student names


About recording attendance in tam
About Recording Attendance in TAM of student names

  • Daily - Teachers take attendance once daily by homeroom.

  • Period – Teachers take attendance for each class, cannot populate an absence reason.

  • Specific Period – Teachers take attendance once daily in a specified class, cannot populate an absence reason.

  • Attendance Entry Complete – must be checked by the teacher when attendance entry is complete.


Recording daily attendance

Click the of student namesHome Rooms radio button.

Allows teacher to add absence/late reasons.

Recording Daily Attendance


Demonstration1
Demonstration of student names

  • Select the Home Rooms radio button and verify the correct semester.

  • In the My Classes section, click the List button.

  • Change the date by clicking on the date box in the upper right hand corner.

  • Select a student and click the A box under PM. Both AM and PM are populated.


Demonstration2
Demonstration… of student names

  • Select the reason of Illness or injury for the student.

  • Select another student.

  • Place a check in the L column.

  • Add a reason code from the drop-down list. Only Excused or Unexcused Late are allowed.

  • Check the Attendance Completed box.


Recording period attendance

Click the of student namesClasses radio button.

Reason codes must be entered in the attendance office.

Recording Period Attendance


Demonstration3
Demonstration of student names

  • Select the Classes radio button.

  • In the My Classes section, click the List button.

  • Select a student and click the A box under PM. Both AM and PM are populated.

  • Select another student.

  • Place a check in the L column.

  • Check the Attendance Completed box.


Exercise3
Exercise of student names

  • Log into TAM as a classroom teacher with the password given.

  • Select Class (Period) or Home Room (Daily) and enter attendance as a teacher.









Changing the password1
Changing the Password by month

Navigation: Set Up Options > Preferences > Edit User Profile Button (top right corner)


Changing your password

Enter old password by month

Enter new password

Verify new password

Changing Your Password




Demonstration4
Demonstration by month

  • Click the student Name to highlight the row.

  • Click Basic Demographics.

  • Review each of the tabs.

    Note: Fees, Teams and Programs can be seen if set up in the TA Configuration screen.




Medical tab
Medical Tab by month


Schedule tab
Schedule Tab by month



Demonstration5
Demonstration by month

  • Click Add on the Observation tab.

  • The Date, Time, and Teacher name will automatically populate.

  • Date and Time can be modified.

  • From the Type drop-down, click the Class or Private.

  • Save.

  • Once the Observation is complete type a Narrative and a Completion date.

  • Save.


Exercise4
Exercise by month

  • Click a student record.

  • Add an Observation.


Teams
Teams by month


Programs
Programs by month


Fees by month


Academic progress

Highlight the student name by month

Select the Academic Progress Button

Academic Progress


Academic progress1

Allows teachers using shared access to see how their students are performing in other classes

Academic Progress…


Student absences

Highlight the student name students are performing in other classes

Select the Student Absences Button

Student Absences


Student absences1

Daily absences can be viewed. students are performing in other classes

Absences can be viewed for all classes if a period attendance school

Student Absences


Other features

Allows teachers to view other types of student information students are performing in other classes

Other Features


Teacher assistant spreadsheet gradebook set up options
Teacher Assistant Spreadsheet/Gradebook students are performing in other classesSet Up Options


Setup options
Setup Options students are performing in other classes


Preferences
Preferences students are performing in other classes


My options tab
My Options Tab students are performing in other classes


My options tab1
My Options Tab students are performing in other classes

  • Choices made on the My Options tab will determine how student marks calculate in the gradebook

  • Be able to explain your choices and how they calculate to parents and administrators


Use assessment weights
Use Assessment Weights students are performing in other classes

  • Use Assessment Weights will allow a teacher to select the weight of each individual assignment as it is created.

  • This method is closest to a manual calculation on paper where all the assessment marks are added together and divided by the number of assessments based on the individual weights of each assignment.


Use assessment type weights
Use Assessment Type Weights students are performing in other classes

  • This method allows teachers to assign a weight for each assessment type.

  • If selected, every assessment type must be used in every reporting period.

  • The assessments of the same type will be averaged together. Each of the assessment type averages will be averaged together to determine the mark for the student.


Use category weights
Use Category Weights students are performing in other classes

  • This method allows teachers to assign a weight to each category type-homework, classwork, etc.

  • If selected, each category must be used in every reporting period.

  • All assessments in the same category will be averaged together. Each category average will be averaged to determine the student mark.


View report cycle weights
View Report Cycle Weights students are performing in other classes

  • When checked, the teacher is able to view the report cycle weights set by the school data manager on the reporting periods screen.


Tavg include weight
TAVG% Include Weight students are performing in other classes

Checking this box will cause the gradebook to use previous reporting period marks in determining the current reporting period mark.

DPI best practices suggests teachers not use this option.


Default settings

Numeric Score Default can be set. students are performing in other classes

Failure Threshold can be used as a visual aide to teachers. All scores below this setting will appear with a pink background.

Default Settings


Allow shared access to student progress
Allow Shared Access to Student Progress students are performing in other classes

  • Checking this box allows teachers teaching the same student to view marks given in your class, and allows you to see their marks


Rounding marks
Rounding Marks students are performing in other classes

  • Checking this box will cause the Teacher Assistant Module to round student marks to the nearest whole number when posting to the report card.


Count blank marks as 0
Count Blank Marks as ‘0’ students are performing in other classes

  • Checking this box will cause all blanks to be counted as 0’s when calculating the mark for a student.

  • Leaving the box unchecked will cause all blanks to be omitted from the mark calculation


My comments option tab
My Comments Option Tab students are performing in other classes

  • Can be used if your teacher’s opts to, however, these comments will print on “progress reports” and should be used carefully.


My preps

A prep must be set up before the spreadsheet can be used. students are performing in other classes

My Preps


Prep detail screen
Prep Detail Screen students are performing in other classes


Adding a prep

Select a Title for the Prep students are performing in other classes

Adding a Prep


Select classes

Click the Select Classes button students are performing in other classes

Select Classes


Prep classes report cycles

What you can view in this area will depend on your “My Options” selections

Prep Classes Report Cycles


Prep category

Free form box Options” selections

Teachers add categories

Prep Category


Prep assessment types

Assessment Types are selected from a drop down list populated by the LEA Coordinator.

Prep Assessment Types


Saving the prep
Saving the Prep populated by the LEA Coordinator.

  • Once all information has been completed, click save and exit through the door.


Completed prep
Completed Prep populated by the LEA Coordinator.


Demonstration6
Demonstration populated by the LEA Coordinator.

  • Click the My Preps Tab in Preferences .

  • Click Add.

  • Type a Title for the prep.

  • Click the SelectClasses.

  • Check each box for the class(es) you want to add to the prep.

  • Click Ok.


Demonstration7
Demonstration … populated by the LEA Coordinator.

  • Type at least one prep category in PrepCategory.

  • Click Add.

  • Check the Assign box for at least one AssessmentType.

  • Save.

  • Exit.


Exercise5
Exercise populated by the LEA Coordinator.

  • Add a Prep.


My comments tab

Add comments for the Progress Report populated by the LEA Coordinator.

My Comments Tab


Demonstration8
Demonstration populated by the LEA Coordinator.

  • Select the My Comments tab.

  • Click Add.

  • Type in a unique numeric code in the Code column.

  • Type in the comment on the Description line.

  • Save.

  • Exit.


Exercise6
Exercise populated by the LEA Coordinator.

  • Add two comments using a symbol for at least one of the comments.


Using the teacher assistant spreadsheet gradebook
Using the Teacher Assistant populated by the LEA Coordinator.Spreadsheet/Gradebook


Adding an assessment

Place the cursor on the line of the class you wish to select and click the spreadsheet button

Remember that the class must be assigned to a prep

Adding An Assessment


Adding an assessment1

Select the correct reporting period and click the spreadsheet button

Adding an Assessment…


Adding an assessment2

Click Add Assessment and click the spreadsheet button

Adding An Assessment…


Adding an assessment3

Short Name and Narrative auto populate, but can be modified for a unique Assessment

Adding an Assessment…


Adding this assessment to other classes

Select the Add This Assessment To Other Classes button for a unique Assessment

Adding this Assessment to Other Classes


Adding assessments to other classes

Check the box, add across and complete one line before moving to the next.

Add Assign Date (school day)

Add Due date (school day)

Identify the report term

Adding Assessments to Other Classes


Demonstration9
Demonstration moving to the next.

  • From the TAM START screen, click a course attached to a Prep.

  • Click Spreadsheet.

  • Click the appropriate Reporting Term.

  • Click AddAssessment.

  • Type the assessment Name.

  • Verify the dates are school days.


Demonstration10
Demonstration … moving to the next.

  • From the Category drop-down, click a category.

  • From the AssessmentType drop-down list, click an assessment type.

  • Type a Narrative will print on the progress report.

  • Save.


Exercise7
Exercise moving to the next.

  • Add two assessments to a class.


Entering marks in the spreadsheet

Select the correct Reporting Term moving to the next.

Click Enter Mark/Comments

Entering Marks in the Spreadsheet



Entering marks1

Type in the numeric mark will appear

Use the down arrow key to move to the next student

Entering Marks…


Entering comments for the progress report

Highlight the student name and click the Edit comment button will appear

Entering Comments for the Progress Report



Entering comments1

Text box populates with selected comments set up in TAM

Changes can be made

Free form typing is allowed

Entering Comments…


Condensed mark entry in the spreadsheet

Allows view of all students at once without scrolling set up in TAM

Sometimes used when no comments will be added.

Condensed Mark Entry in the Spreadsheet


Viewing student progress in the spreadsheet

See the student average at a glance set up in TAM

Viewing Student Progress in the Spreadsheet


School mark process
School Mark Process set up in TAM

  • Schools should establish a mark entry, mark verification, and report card production process

  • This process should be made clear to all school personnel


Posting marks to the report card

Select Reporting Term set up in TAM

Click Post Marks to Report Card

Posting Marks to the Report Card


Posting marks to report card
Posting Marks to Report Card… set up in TAM

  • Two pop up boxes with questions appear


Posting marks to report card1

Marks are posted automatically to the reporting period selected on the Spreadsheet

Posting Marks to Report Card…


Posting marks to report card2

Select Go To Mark Entry Screen Button selected on the Spreadsheet

Posting Marks to Report Card


Posting marks to report card3

Click the Question mark to add comments to the report card selected on the Spreadsheet

Check the Mark entry is complete box.

Posting Marks to Report Card…


Posting marks to report card4

Click View to see comments selected on the Spreadsheet

Posting Marks to Report Card…


Posting marks to report card5

Marks posted successfully selected on the Spreadsheet

Posting Marks to Report Card…


Calculating marks
Calculating Marks selected on the Spreadsheet


Calculating marks1
Calculating Marks… selected on the Spreadsheet


Questions
Questions? selected on the Spreadsheet


Assessment weighting and mark calculation
Assessment Weighting and Mark Calculation selected on the Spreadsheet

  • A teacher will select one of two equations available for mark calculation in the Teacher Assistant Module.

  • This selection is made in the Preferences area of Setup Options.

  • The selection is locked in as soon as the teacher attaches the fist assessment to a prep.


Assessment weighting
Assessment Weighting… selected on the Spreadsheet

  • The first equation is described as Percentages. It is so named because each mark in a group is converted to a percentage and then each weight is applied to it as a percentage of total weight.


Mark Earned selected on the Spreadsheet % Weight

Max Score Total Weight

  • This is probably the more traditional approach to mark calculation. The max score has no effect on the relative ‘value’ of the mark, so 40/50 means exactly the same as 80/100.





Reference documents
Reference Documents here is is on the actual marks.

http://www.ncwise.org/eSIScategories.html

Teacher Assistant Module (TAM): Teacher’s Guide

Teacher Assistant Module Instructor Guide


Training support contacts
Training & Support Contacts here is is on the actual marks.


www.ncwise.org here is is on the actual marks.

ncwisebbs.ncwise.org


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