Successful project management
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Successful Project Management. Justice, E-Government, & the Internet June 28, 2000 – Dallas, Texas Lawrence P. Webster. Project:. A temporary endeavor undertaken to create a unique product or service. Project Management:.

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Successful project management

Successful Project Management

Justice, E-Government, & the Internet

June 28, 2000 – Dallas, Texas

Lawrence P. Webster


Project

Project:

A temporary endeavor undertaken to create a unique product or service.


Project management

Project Management:

The application of knowledge, skills, tools, and techniques to project objectives to meet stakeholder needs and expectations.


Knowledge areas

Knowledge Areas:

  • Scope Management

  • Time Management

  • Cost Management

  • Quality Management

  • Human Resources Management

  • Communications Management

  • Risk Management

  • Procurement Management

  • Integration Management


Disclaimers

Disclaimers:

  • Substantive Differences

  • Size Differences

  • Components are Integrated

  • Over-simplified Examples


Project management context

Project Management Context:

  • Project Phases and Life Cycle

  • Stakeholders

  • Leadership Skills

  • General Management Skills

  • Communications Skills


Project phases and life cycle

Project Phases and Life Cycle:

  • Divide Project into Phases

  • Better Management Control

  • Review Deliverables and Performance

  • Fast-tracking


Example of project phases

Example of Project Phases:

  • Conceptual Design

  • Detailed Design

  • Coding and Testing

  • Training and Documentation

  • Deployment


Stakeholders

Stakeholders:

  • Individuals and Organizations

  • Actively Involved in Project

  • Interests Affected by Project


Leadership skills

Leadership Skills:

  • Vision and Strategy

  • Establishing Direction

  • Aligning People

  • Communicating

  • Negotiating

  • Motivating and Inspiring

  • Influencing Organizations

  • Overcoming Barriers to Change


General management skills

General Management Skills:

  • Planning

  • Finance and Accounting

  • Personnel Administration

  • Technology

  • Organizational Development

  • Delegation

  • Team Building

  • Conflict Management

  • Solving Problems


Communications skills

Communications Skills:

  • Writing

  • Listening

  • Speaking

  • Presenting

  • Media Relations

  • Meeting Management


Scope management

Scope Management:

  • Initiation

  • Scope Planning

  • Scope Definition

  • Scope Verification

  • Scope Change Control


Key inputs tools techniques and outputs

Key Inputs, Tools & Techniques, and Outputs:

  • Product Description

  • Project Charter

  • Scope Statement

  • Work Breakdown Structure (Microsoft Project)

  • Formal Acceptance

  • Scope Management Plan


Time management

Time Management:

  • Activity Definition (Microsoft Project)

  • Activity Sequencing (Microsoft Project)

  • Activity Duration Estimating

  • Schedule Development

  • Schedule Control


Key inputs tools techniques and outputs1

Key Inputs, Tools & Techniques, and Outputs:

  • Activity List

  • Network Diagram

  • Project Schedule

  • Schedule Management Plan


Cost management

Cost Management:

  • Resource Planning

  • Cost Estimating

  • Cost Budgeting

  • Cost Control


Key inputs tools techniques and outputs2

Key Inputs, Tools & Techniques, and Outputs:

  • Resource Requirements

  • Cost Estimate

  • Cost Baseline or Spending Plan (Microsoft Excel Documents)

  • Cost Management Plan


Quality management

Quality Management:

  • Quality Planning

  • Quality Assurance

  • Quality Control


Key inputs tools techniques and outputs3

Key Inputs, Tools & Techniques, and Outputs:

  • Quality Management Plan


Human resource management

Human Resource Management

  • Organizational Planning

  • Staff Acquisition

  • Team Development


Key inputs tools techniques and outputs4

Key Inputs, Tools & Techniques, and Outputs:

  • Role Assignment Matrix (Microsoft Word)

  • Staffing Management Plan

  • Organizational Chart

  • Project Team Directory


Communications management

Communications Management:

  • Communications Planning

  • Information Distribution

  • Performance Reporting

  • Administrative Closure


Key inputs tools techniques and outputs5

Key Inputs, Tools & Techniques, and Outputs:

  • Communications Management Plan

  • Project Records

  • Performance Reports

  • Change Requests

  • Project Archives

  • Formal Acceptance

  • Lessons Learned


Risk management

Risk Management:

  • Risk Identification

  • Risk Quantification

  • Risk Response Development

  • Risk Response Control


Key inputs tools techniques and outputs6

Key Inputs, Tools & Techniques, and Outputs:

  • Risk Management Plan

  • Checklists

  • Contingency Plans

  • Reserves

  • Contractual Terms


Procurement management

Procurement Management:

  • Procurement Planning

  • Solicitation Planning

  • Solicitation

  • Source Selection

  • Contract Administration

  • Contract Close-out


Key inputs tools techniques and outputs7

Key Inputs, Tools & Techniques, and Outputs:

  • Procurement Management Plan

  • Procurement Documents

  • Proposals

  • Contract

  • Contract File

  • Formal Acceptance and Closure


Integration management

Integration Management:

  • Project Plan Development

  • Project Plan Execution

  • Overall Change Control


Key inputs tools techniques and outputs8

Key Inputs, Tools & Techniques, and Outputs:

  • Project Plan

  • Lessons Learned


Management processes

Management Processes:

  • Initiating Processes

  • Planning Processes

  • Executing Processes

  • Controlling Processes

  • Closing Processes


Successful project management

Activity

Sequencing

Scope

Planning

Activity

Definition

Schedule

Development

Scope

Definition

Duration

Estimating

Cost

Budgeting

Resource

Planning

Plan

Development

Cost

Estimating


Successful project management

Quality

Planning

Communications

Planning

Risk

Identification

Risk

Quantification

Response

Development

Organizational

Planning

Staff

Acquisition

Procurement

Planning

Solicitation

Planning


For more information

For More Information:

  • Search Group, Incorporated

    • www.search.org

  • National Center for State Courts

    • www.ncsc.dni.us

  • Project Management Institute

    • www.pmi.org

  • International Standards Organization

    • www.iso.org

  • Software Engineering Institute

    • www.sei.cmu.edu

  • Center for Technology in Government

    • www.ctg.albany.edu


Successful project management1

Successful Project Management

Or How to Ruin the Lives of Others

for Fun and Profit!


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