Co-Op Briefing 2009 (Sep & Nov ’09 Work Term)

Co-Op Briefing 2009(Sep & Nov ’09 Work Term) Date : 22nd May 2009 Time : 2:30 pm Venue : Multi-Purpose Hall Co-Operative Education & Career Services (CECS) Unit

OUTLINE • Part 1: Who are we? • Part 2: Where is CECS? • Part 3: CECS Resource Centre • Part 4: Who to contact? • Part 5: What is myCo-Op Portal? • Part 6: What is Co-Op? • Part 7: Pre-requisites (Academic & Non-Academic) • Part 8: Placement Process • Part 9: While at Your Co-Op Job • 9.1 Dos and Don’ts • Part 10: Upon Completing your Co-Op Job • Part 11: Co-Op Student Planner Co-Operative Education and Career Services Unit (CECS)

Part 1 – Who are we? • The Co-Operative Education & Career Services Unit (CECS) aims to prepare university students for future employment through career guidance and internship • CECS will assist you in:  Career related issues  Co-Op Placement  Preparing you for the workforce Co-Operative Education and Career Services Unit (CECS)

Part 2 – Where is CECS? We are located at Level 3, Menara Gading, South Wing, Opposite Student Affairs Office (SA) Co-Operative Education and Career Services Unit (CECS)

Part 3 – CECS Resource Centre The CECS Resource Center (CRC) provides ample resources and services for students to meet their needs for career development, career advice and employment opportunities. • CECS Services and Activities include: • Internship  CV Writing • Personal Counseling  Career Exploration • Career Workshops  Campus Recruitment Drive • Career Talks  Career Fair Co-Operative Education and Career Services Unit (CECS)

Part 3 – CECS Resource Centre • Facilities Provided: • Internet Access The CRC has two computers with high speed internet access to assist students in search for employment, Student may login to my Co-Op portal to update, edit or check their CV • Resources Available: • Resume writing information • Business Directories • Employers Profile • General Brochures & Magazine Co-Operative Education and Career Services Unit (CECS)

Part 4 – Who to contact? • Staff - Ms. Soo Lee Wei ext. 3006 soolw@ucsi.edu.my - Ms. Amy Yong ext. 3171 amyyong@ucsi.edu.my - Ms. Farah Muthu ext. 3180 farahm@ucsi.edu.my - Ms. Parameswari ext. 3172 parames@ucsi.edu.my • Contact Number +603 9101 8880 • Office Operate Hours Mon – Fri 9am – 6pm Sat 9am – 1pm Co-Operative Education and Career Services Unit (CECS)

To Log In: Use your E-Advantage User ID & password. Part 5 – What is myCo-Op Portal? • myCo-Op Portal is a ‘home-grown’ web-portal for UCSI University’s Co-Op Placement • It can be used for Co-Op students to post their CV online • Co-Op employers to post their jobs online • The website : http://www.ucsi.edu.my/mycoop Co-Operative Education and Career Services Unit (CECS)

Part 5 – Function – Online CV Click here to fill in your CV Click here if you want to obtain your own job. Click here to fill in your Job Evaluation Form after your Co-Op term. Co-Operative Education and Career Services Unit (CECS)

In total, there are 13 sections in Online CV, and please do not forget to click – • ‘Acceptance’ at the end of the Student Policy and make sure you read through all the terms and conditions stated in the Policy. • ‘Submit’ for CV submission to enable CECS to proofread your CV. IMPORTANT: Click ‘Acceptance’ Your CV have not been submitted UNTIL you click ‘Submit’ Part 5 – Function: Online CV Co-Operative Education and Career Services Unit (CECS)

Part 5 – Function: Online CV 1. Personal Education Field Co-Operative Education and Career Services Unit (CECS)

Part 5 – Function: Online CV 2. Education Field Co-Operative Education and Career Services Unit (CECS)

Part 5 – Function: Online CV 3. Other Qualifications Field Co-Operative Education and Career Services Unit (CECS)

Part 5 – Function: Online CV 4. Language Proficiency Field Co-Operative Education and Career Services Unit (CECS)

Part 5 – Function: Online CV 5. Computer Skills Field Co-Operative Education and Career Services Unit (CECS)

Part 5 – Function: Online CV 6. Achievements Field Co-Operative Education and Career Services Unit (CECS)

Part 5 – Function: Online CV 7. Extra-Curricular Field Co-Operative Education and Career Services Unit (CECS)

Part 5 – Function: Online CV 8. Hobbies / Interests Field Co-Operative Education and Career Services Unit (CECS)

Part 5 – Function: Online CV 9. Work Experience Field Co-Operative Education and Career Services Unit (CECS)

Part 5 – Function: Online CV 10. Referees Field Co-Operative Education and Career Services Unit (CECS)

Part 5 – Function: Online CV 11. Preferred Interview Time Field Co-Operative Education and Career Services Unit (CECS)

Part 5 – Function: Online CV 12. Work Location Preference Field Co-Operative Education and Career Services Unit (CECS)

Part 5 – Function: Online CV 13. Student Policy Field After reading through the Co-Op Student Policy, please click ‘Acceptance’ Co-Operative Education and Career Services Unit (CECS)

Part 5 – Function: Online CV Confirmation of Submission on CV Co-Operative Education and Career Services Unit (CECS)

Part 5 – Function: Training Material Co-Operative Education and Career Services Unit (CECS)

Part 5 – Function: Downloadable Form Co-Operative Education and Career Services Unit (CECS)

Part 5 – Function: Latest News & Job Opportunities Please check out the latest news & events here Click here for internship opportunities and job opportunities for fresh grad. Co-Operative Education and Career Services Unit (CECS)

Part 6 – What is Co-Op? • Co-Operative Education is implemented to formally integrate classroom learning with workplace training in co-operative employer organizations • Students are required to complete a co-operative module comprising two months work experience in each year of their degree, beginning in Year One right through to the final year (please refer to your Faculty). • Each co-operative module is worth three credits and students are graded based on a written assignment and employers’ evaluation upon completion of each co-operative module Co-Operative Education and Career Services Unit (CECS)

Part 7 – Pre-requisites(Academic & Non Academic) 7.1Academic Pre-requisites Completed 80% course work in each Year/Level Obtained a minimum cumulative overall average (CGPA) of 2.0 (i.e. 50-59%) at the end each Academic Session [Note: Most employers require a minimum GPA of 2.5 (65%) or more] A student who has not met the Academic pre-requisites is not eligible for the Co-Op attachment of that session and has to defer the Co-Op term to the following year/whilst Academic pre-requisites are met Co-Operative Education and Career Services Unit (CECS)

Part 7 – Pre-requisites(Academic & Non-Academic) 7.2 Non-Academic Pre-requisites • Course selection for Co-Op, approved by the Co-Op Supervisor and payment of necessary fee(s). • Register in myCo-Op by completing and submitting the online Curriculum Vitae (CV). • Attend the CV Verification Exercise: presented supporting documents (e.g. academic certificates, extracurricular activities, letters of reference, etc). • Attend all compulsory Co-Op Workshops organized by CECS / UCSI University. Please refer to Student Co-Op Policy and myCo-Op Portal for the procedures Co-Operative Education and Career Services Unit (CECS)

Course Selection Attend briefings/workshops Submission of CV through myCo-Op CV Verification Exercise. (Please check with your Co-Op supervisors or CECS for your appointment week) Job Placement via CECS Job Placement via own connection Part 8 – Placement Process (Please refer to the handout for the Placement Process) Continue to next page Co-Operative Education and Career Services Unit (CECS)

Check students’ email /myCo-Op constantly for any job interviews / offer Obtain verification letter from CECS Obtain offer letter from employer If you do not respond in 3 working days, you are consider as *rejecting the job interview Responds to the email within 3 working days to indicate your attendance to any interviews if the employerrequires Download Co-Op Job Approval Form via myCo-Op or get it from CECS Photocopy the offer letter and get approval from your Co-Op supervisor before coming to CECS If you do not respond in 3 working days, you are consider as *rejecting the job offer Responds to email pertaining job offer within 3 working days if the employer does not require interview Collection of Student Evaluation Form Submit your Job Evaluation and remind your employer about your Student Evaluation Form Part 8 – Placement Process (Con’t…) * - Please refer to Co-Op policy for further information Co-Operative Education and Career Services Unit (CECS)

Part 8 – Placement Process (Con’t…) • Students may obtain a Co-Op Job overseas but… • If the Co-Op Employer is not bona fide and/or the students are found not undergoing Co-Op or the Co-Op job is fake/non-existent, students will immediately be given a FAIL grade for their Co-Op module. Co-Operative Education and Career Services Unit (CECS)

Part 8 – Placement Process (Con’t…) • If students reject the interview with reasons deemed unacceptable*, these student must then find their own Co-Op job. Ultimately, if they are unable to find a Co-Op Supervisor approved job, they may be awarded a Fail grade for the Co-Op module. • A student who has not actively looked for his/her own job and receives a Co-Op job placement from CECS but rejects the offer must give his/her reasons in writing for doing so to CECS within three days of receiving the job placement/offer. If a student’s given reasons are deemed unacceptable* then, he/she must accept the CECS given job placement or face the possibility of failure for that Co-Op module. *Unacceptable reasons: Distance of workplace, amount or lack of salary, parents’ preference, personal preference etc. Co-Operative Education and Career Services Unit (CECS)

Part 9 – While at your Co-Op Job - Dos and Don’ts • Terms of Employment, Confidentiality • Terms of employment and confidentiality of employer’s information must be STRICTLY MAINTAINED • Handling Workplace Issues • Address Issues when arise (to CECS staff or Co-Op Supervisor) • Speak directly to (NOT via family/friends) with immediate Work Supervisor, Co-op Supervisor and CECS staff • Resigning or Taking Leave • Resigning or taking leave/time off is STRICTLY PROHIBITED • Medical Leave • All medical leave must be substantiated with a legitimate doctor’s medical certificate. • Students must contact their employer immediately if they must be absent because of illness or an emergency. If the absence is for two or more days, CECS must also be notified. Co-Operative Education and Career Services Unit (CECS)

Part 9 – While at your Co-Op Job - Dos and Don’ts (Con’t…) • Termination & Layoffs • A Co-Op student who is terminated by an employer for any reason including those that fault the student (such as incompetence, unsatisfactory performance, irregular attendance/tardiness or unacceptable behavior/attitude etc) must report this to the CECS immediately. • In the event of termination, the CECS and/or Co-Op Supervisor will carry out an investigation of the situation. • Student not at fault • Student at fault - disciplinary action will be taken and/or a fail grade may be given for that Co-Op module. Co-Operative Education and Career Services Unit (CECS)

Part 10 – Upon Completing the Co-Op Job • It is the Co-Op student’s responsibility to complete and submit the following forms to CECS prior to the last day of work-term: • Online Co-Op Job Evaluation Form • Co-Op Student Evaluation Form (to be collected from CECS prior to commencement of work term) • Written Report/Assignment given by the student’s School (and approved by the student’s employer, where required) • Please note that it is YOUR RESPONSIBILITY to: • Ensure the employer completes and submits the Co-Op Student Evaluation Form to the CECS Office only • Do the necessary follow-up with the respective Co-Op Employer to ensure that all is done in a timely manner Co-Operative Education and Career Services Unit (CECS)

Part 11 – Co-Op Planner Before Commencement of Co-Op Co-Operative Education and Career Services Unit (CECS)

Part 11 – Co-Op Planner (Con’t…) Co-Operative Education and Career Services Unit (CECS)

Part 11 – Co-Op Planner (Con’t…) While at your Co-Op Job Co-Operative Education and Career Services Unit (CECS)

Part 11 – Co-Op Planner (Con’t…) Upon Completing your Co-Op Job You are reminded to: 1. Abide by the Co-Op Student Policy and all UCSI policies, rules and regulations at all times. 2. Regularly check myCo-Op, your UCSI student email account, the CECS notice board, eBoard, and eAdvantage for updates/notifications. Co-Operative Education and Career Services Unit (CECS)

 Thank youand please remain at the Hall for the 2nd part of the briefing Co-Operative Education and Career Services Unit (CECS)

Co-Op Briefing 2009 (Sep & Nov ’09 Work Term)