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Small Scale Intranets Elton Billings Manager of Web Production Remedy [email protected] Session D302 Main Entry: in·tra·net : a network operating like the World Wide Web but having access restricted to a limited group of authorized users (as employees of a company) Overview

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Small scale intranets l.jpg
Small Scale Intranets

Elton Billings

Manager of Web Production

Remedy

[email protected]

Session D302


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Main Entry: in·tra·net: a network operating like the World Wide Web but having access restricted to a limited group of authorized users (as employees of a company)


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Overview

  • Small scale intranets for volunteer organizations (or for departments)

  • Advantages

  • Disadvantages

  • Examples of small scale intranets

  • Tips for success


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Advantages

  • Less content to publish and update

  • Fewer competing pages can mean simpler navigation

  • May have a fairly narrow focus, in terms of purpose

  • May have less cumbersome processes for content creation

  • May be able to avoid complex infrastructure needs, such as search and applications


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Disadvantages

  • May be limited in the type of documents available

  • May rely on volunteer or part-time effort

  • Reaching a worthwhile level of usage may be a challenge

  • Limited funding may mean limited access to technology needed, such as search or applications

  • It’s easy to forget the processes that will yield a useful, usable site


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One Process for Site Creation

  • Determine if we have any documents laying around that we really want to try to get people to read

  • Find some cool graphics to spice up the look of the site

  • Copy documents into HTML format, or upload PDF files

  • Arrange navigation according to our process for creating them




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Another Process for Site Creation

  • Define business problem to be solved by the site and identify target audience

  • Determine which applications or documents are needed to meet the task goals of the audience

  • Identify authors and define a stable publishing process

  • Perform testing with members of the audience group to determine navigation

  • Publish, get feedback, correct as needed




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Process for PTA Site Creation

  • Discussed with several members their information needs relating to school and PTA

  • Met with Principal to determine what information might be made available

  • Enlisted various PTA and school personnel to agree to furnish documents on routine basis

  • Did testing with parents and teacher to determine navigation

  • Put feedback mechanism in place and introduced to PTA





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Some Tips for Small Scale Sites

  • Figure out ways to get free or cheap web hosting (and avoid system admin issues)

  • Set up repeatable processes and defined methods for authors to update information

  • Be prepared for publishing processes to break down

  • Educate volunteers on various web disciplines

  • Find a killer application



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Shameless Plug

Many volunteer organizations

could use your expertise!


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Thanks!

Intranets in Times of Change

Elton Billings

[email protected]

or [email protected]

or www.cluebox.com


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