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Small Scale Intranets Elton Billings Manager of Web Production Remedy [email protected] Session D302 Main Entry: in·tra·net : a network operating like the World Wide Web but having access restricted to a limited group of authorized users (as employees of a company) Overview

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small scale intranets
Small Scale Intranets

Elton Billings

Manager of Web Production

Remedy

[email protected]

Session D302

slide2
Main Entry: in·tra·net: a network operating like the World Wide Web but having access restricted to a limited group of authorized users (as employees of a company)
overview
Overview
  • Small scale intranets for volunteer organizations (or for departments)
  • Advantages
  • Disadvantages
  • Examples of small scale intranets
  • Tips for success
advantages
Advantages
  • Less content to publish and update
  • Fewer competing pages can mean simpler navigation
  • May have a fairly narrow focus, in terms of purpose
  • May have less cumbersome processes for content creation
  • May be able to avoid complex infrastructure needs, such as search and applications
disadvantages
Disadvantages
  • May be limited in the type of documents available
  • May rely on volunteer or part-time effort
  • Reaching a worthwhile level of usage may be a challenge
  • Limited funding may mean limited access to technology needed, such as search or applications
  • It’s easy to forget the processes that will yield a useful, usable site
one process for site creation
One Process for Site Creation
  • Determine if we have any documents laying around that we really want to try to get people to read
  • Find some cool graphics to spice up the look of the site
  • Copy documents into HTML format, or upload PDF files
  • Arrange navigation according to our process for creating them
another process for site creation
Another Process for Site Creation
  • Define business problem to be solved by the site and identify target audience
  • Determine which applications or documents are needed to meet the task goals of the audience
  • Identify authors and define a stable publishing process
  • Perform testing with members of the audience group to determine navigation
  • Publish, get feedback, correct as needed
process for pta site creation
Process for PTA Site Creation
  • Discussed with several members their information needs relating to school and PTA
  • Met with Principal to determine what information might be made available
  • Enlisted various PTA and school personnel to agree to furnish documents on routine basis
  • Did testing with parents and teacher to determine navigation
  • Put feedback mechanism in place and introduced to PTA
some tips for small scale sites
Some Tips for Small Scale Sites
  • Figure out ways to get free or cheap web hosting (and avoid system admin issues)
  • Set up repeatable processes and defined methods for authors to update information
  • Be prepared for publishing processes to break down
  • Educate volunteers on various web disciplines
  • Find a killer application
shameless plug
Shameless Plug

Many volunteer organizations

could use your expertise!

thanks
Thanks!

Intranets in Times of Change

Elton Billings

[email protected]

or [email protected]

or www.cluebox.com

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