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Faculty Contract & Services Office

Faculty Contract & Services Office. TPT EPAF OVERVIEW. April 3, 2013. Agenda. General Announcements Revised Training Materials Deadlines for Summer Session TPT Updates for Summer Research Updates for Summer Administrative Appointments Initiating EPAF versus Hard Copy Submission

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Faculty Contract & Services Office

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  1. Faculty Contract & Services Office TPT EPAF OVERVIEW April 3, 2013

  2. Agenda • General Announcements • Revised Training Materials • Deadlines for Summer Session TPT • Updates for Summer Research • Updates for Summer Administrative Appointments • Initiating EPAF versus Hard Copy Submission • Common Mistakes or Lessons Learned • Open Labs for TPT EPAFS

  3. General Announcements • New FCSO Manager • Start Date of April 15, 2013 • Retirement • May 1, 2013 • Recruitment • Late April, 2013

  4. Updated Training Materials • Revised Training Materials • Available end of business on April 3, 2012 • How to select appropriate Suffix/Job • Overlapping Dates • Check List • Revised LOU

  5. Deadlines for TPT Summer Session • Start date in May, 2013 – New and Rehires must be submitted to FCSO by May 10, 2013 • Start date in June, 2013 – New and Rehires must be submitted to FCSO by May 17, 2013 • Start date in July, 2013 – New and Rehires must be submitted to FCSO by June 14, 2013

  6. Summer Research • OVPR Summer Research Guidelines - Release in early April, 2013 • Summer Research Form - Available on FCSO Website

  7. Summer Administrative Appointments • Revised Form Available on FCSO website • Must be submitted hard copy • Deadline for Submission is May 10, 2013 • Future EPAF Option – Next Summer

  8. EPAF Versus Hard Copy • Initiate EPAF when: - TPT Faculty Member has existing approved hiring proposal in UNMJobs for same or similar courses - TPT Faculty Member has existing approved EPAF in Banner for same or similar courses • Submit Hard Copy document when: - TPT Faculty is a new hire with approved hiring proposal. - TPT Faculty does not have available Suffix/Job in Banner.

  9. Common Mistakes or Lessons Learned • Verification of Start and End Dates of Job - Letter of Understanding (LOU) and EPAF Dates Must Be the Same • Job End Date - Default Earning Section - Must be Day after the last day of job • Must submit EPAFs in chronological order - Process 1st 8 weesk assignment before 2nd 8 weeks assignment

  10. Common Mistakes or Lessons Learned - Continued • Incorrect Annualized Salary - MUST use Contract Calculator on FCSO Website • Supporting documents must be uploaded - Letter of Understanding - Approval to work beyond 1.25 FTE

  11. Common Mistakes or Lessons Learned • Processing EPAF with overlapping start and end dates • Processing Saturday or Weekend Classes • Process Saturday to Saturday Classes

  12. Common Mistakes or Lessons Learned - Continued • TPT Assignments Exceeding 1.0 FTE • Do not submit an EPAF for more than 1.0 FTE • Use different suffix for additional assignments beyond 1.0 FTE • Example: 5 classes at .25 FTE each = 1.25 • Submit 4 classes for 1.00 FTE on FTXXXX-00 • Submit 1 class for .25 FTE on FTXXXX-01

  13. Common Mistakes or Lessons Learned - Continued • Enter Correct Information in Comment Section - Must include course information • Must include UNMJobs Posting Number or EPAF Transaction Number • Must correct all errors noted by Approver and/or FCSO before resubmitting • FCSO will note dates returned for correction

  14. TPT Open Labs Business Center, Room 1019 • April 11th – 9:00 a.m. to 11:30 a.m. • April 15th – 1:30 p.m. to 3:30 p.m. • April 17th – 9:30 a.m. to 11:30 a.m. • April 18th – 9:30 a.m. to 10:30 a.m. • April 19th – 1:30 p.m. to 3:00 p.m.

  15. TPT Open Labs Business Center, Room 1019 April 11th – 9:00 a.m. to 11:30 a.m. April 15th – 1:30 p.m. to 3:30 p.m. April 17th – 9:30 a.m. to 11:30 a.m. April 18th – 9:30 a.m. to 10:30 a.m. April 19th– 1:30 p.m. to 3:00 p.m.

  16. CONCLUSION • QUESTIONS? • THANK YOU FOR ATTENDING

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