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MANAGING PERSONAL STRESS

MANAGING PERSONAL STRESS. PREPARED BY: SAIKRISHNA REDDY EPPA (MSE-608B). OVERVIEW:. Improving the Management of Stress and Time Major Elements of Stress Eliminating Stressors Developing Resiliency Temporary Stress Reduction Techniques

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MANAGING PERSONAL STRESS

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  1. MANAGING PERSONAL STRESS PREPARED BY: SAIKRISHNA REDDY EPPA (MSE-608B)

  2. OVERVIEW: • Improving the Management of Stress and Time • Major Elements of Stress • Eliminating Stressors • Developing Resiliency • Temporary Stress Reduction Techniques • Conclusion

  3. Improving the management of Stress and Time: • A survey made by American Institute of Stress states that on an average a company spend $12 billion amount on Stress Management. • Stress is the only factor cause severe shock and costly effect in an organization. • All the parts of body are susceptible from the effects of Stress.

  4. Inadequate Management is the major cause of workplace Stress. • This causes an impact not only on employee as well as the entire organization. • Managing (or) understanding stress is the remedy to prevent stress.

  5. Major Elements of Stress: • A way of understanding stress is “Force Field” prepared by Kurt Lewin. • A Force field consists of Driving forces and retraining forces. • To manage Stress, these two forces should be balanced. • Driving force A Restraining force A • Driving force B Restraining force B • Driving force C Restraining force C <=> <=> <=>

  6. PEOPLES REACTION TOWARDSSTRESS: --- This is a physical (or)mental upset which cause sudden change by body to combat stress. ----- In this stage Defense mechanism has excess control and stores excess energy. ----- Judging that it is not scary. ----- Escaping from Situation. ALARM STAGE RESISTANCE STAGE REPRESSION STAGE WITHDRAWL/ FIXATION

  7. STRATEGIES FOR COPING WITH STRESS: • Enactive strategy : Which creates new environment for employees without stressors. • Proactive strategy : Stress is managed by increasing personal resiliency which restricts the negative actions of stress. • Reactive strategy :These are on-spot techniques which reduces stress temporarily.

  8. SOURCES OF STRESSORS: A)Time Stressors: These are most common and extensive sources of stress faced by manager Less time to do work due to lack of control. B)Encounter stressors: Occurs due to conflicts based on Role, Issue and Action. C)Situational Stressors: Adverse working conditions and Quick change in an organization. D)Anticipatory Stressors: Fear and unpleasant expectations.

  9. TECHNIQUES FOR ELIMINATING STRESS: • Effective Time management: 1) How people spend time on important and urgent works. 2) How people distinguish important and urgent works by their view. 3) Focus on Results. 4) People should not be guilty to say ‘NO’.

  10. Efficient Time Management: A way to use time efficiently is to alert our tendency to use time inefficiently.

  11. Collaboration: People should be in a stable , closely knit group (or) community. Social and Emotional Intelligence: 1) An accurate perception of others emotional and behavioral responses. 2) Understanding the others response. 3) Social Knowledge 4) Social problem solving

  12. Work redesign : There are five categories to eliminate stress through work redesign. 1) Combine tasks. 2) Forming Identifiable work units. 3) Establish Customer Relationships. 4) Increase Decision-Making Authority 5) Open feedback channels

  13. Goal setting : Goal setting is Done in Four steps. Establishing a Goal Specify actions and Behavioral Requirements Generate accountability and report mechanisms Identify Criteria of success and reward

  14. Small wins: Separating Task into small tasks and finally collecting all the small task to complete the task.

  15. Developing resiliency: 1)When stressors are long lasting (or) impossible to remove , then coping requires developing of personal resiliency. 2)Resiliency will allow us to bounce back from negative effects of stress. 3)A person is said to be Resilient if he achieved certain degree in “LIFE BALANCE”.

  16. Resiliency developing components: • 1)Physiological Resiliency 2)Social Resiliency 3) Psychological Resiliency Cardiovascular conditioning And Proper diet. Balanced Lifestyle, Hardy Personality, Small wins Strategy And Deep relaxation. Supportive social relations, Mentors And Teamwork.

  17. Temporary Stress Relaxation Techniques: • Muscular Relaxation • Deep Breathing • Imagery and fantasy • Rehearsal • Reframing

  18. Conclusion: • Management of stress in our everyday life is vital for maintaining your overall health. • Overseeing particular anxiety has been an engaging theme which intimates on our life. • Stressors could be prevailed over by time administration, joint effort and group building , passionate discernment, work update and small wins. • Resilience is a key character to adapt to antagonistic occasions of anxiety.

  19. CASE STUDY: • SITUATION: I can recollect this scenario when I was in elementary school I was placed in a science fair conducted by board of secondary school education of India, but the very next day I had an important exam for which I had prepare for.

  20. CASE STUDY • ACTION Plan: In this situation I was really stressed because both of them were important for me. All I had to do was manage my time and keep calm. I planned out my day and followed it accordingly which helped me a lot to overcome the situation.

  21. CASE STUDY • RESULT: By using the Elimination of the above Time stressors method I overcame the situation and scored very good marks in my final exam as well as got a merit certificate in that science fair.

  22. Gaining Power and Influence Prepared by SAIKRISHNA REDDY EPPA (MSE608B)

  23. Contents: • Building a Strong Power Base and Using Influence Wisely • A Balanced View of Power • Strategies for Gaining Organizational Power • Transforming Power Into Influence • Conclusion

  24. Building a Strong Power Base and Using Influence Wisely: • Political competence is the key point in building strong power base. • Political competence is a process of mapping the political terrain, building coalitions and leading them to get your idea adapted.

  25. Balance d view of power: • Effective use of power is most particular element of management. • Powerful leaders in an organization will make other people powerful within in the organization. • It does not require any particular power, skill or genius to accomplish the ordinary.

  26. Some cases of lack of power: • “In any country mostly in democratic countries power has such a bad name that many people impress themselves as they want nothing to do with it”---- John Gardner

  27. Specific characteristics of a powerful leader in an organization: • Can have an expenditure plan beyond the budget. • Get products on and off the rules and regulations of an organization. • Get quick access to top decision makers.

  28. Misuse of power: • Character that degrade manager: 1) Insensitive to others. 2) Aloof and arrogant 3) Abusing others’ trust 4) Over dependent on others.

  29. Strategies for Gaining Organizational Power: • By definition , power is having authority over others. • This is done in a careful because power is the key point in an organization to survive. • Personal powers and positional power can determines a person.

  30. Sources of Personal power: 1)Expertise ------ this is a Work related knowledge. 2)Personal attraction ------- the behavioral action of a powerful leader should be good. 3)Effort ---------------- this is higher than expected commitment of time. 4)Legitimacy ----------- Behaviour consistent with organization

  31. Sources of Position Power: 1) Centrality ---- Will access the information through communication network. 2)Flexibility ----- Amount of foresight in position 3) Visibility ------ Level at which task task performance is done. 4) Relevance ---- Alignment of assigned tasks

  32. Transforming Power into Influence: Steps to turn Power into Influence: 1) Retribution: Used when Unequal power in influencer’s favor. 2) Reciprocity: Used When Parties in an organization mutually dependent. 3) Reason: Used when Adequate time is for extensive discussion is made.

  33. Additional Approaches: a)Issue selling : This is a “Win-Win” process. b)TrickleUpLeadership: 1)Speak up to lead up 2)Team up 3)Don’t argue with superiors 4)All things to everyone.

  34. Neutralizing Strategies: 1) Retribution: a)Countervailing power to shift dependence to interdependence. b)Confront with exploiting other individual. c)Actively resist with others.

  35. 2) Reciprocity: a) Observe the intent of Favor giving activity. b) Confront with individuals who is using bargaining tactics. c) Refuse to bargain with other who is in high pressure.

  36. 3) Reason: a) Adverse effects of compliance on performance. b) Defend your personal rights. c) Firmly refuse to comply with the request.

  37. Model of power and Influence:

  38. Conclusion • Gaining power and influence becomes a premium for emerging leaders. • In today’s environment, everyone should get political competence for effective use of power. • Misuse of power can degrade employee or manager in an organization • Issue selling and trickle up can build criticalness.

  39. Article uploaded: • Why apple beat Microsoft in change management? • Feedback link: • http://www.forbes.com/2010/09/08/apple-microsoft-innovation-change-leadership-managing-human-capital-10-govindarajan.html

  40. Feedback on: • How to gain Creative confidence at work? Feedback link: https://moodle.csun.edu/mod/forum/discuss.php?d=734536#p2066028

  41. Feedback: • This article covers all the fundamentals of how to gain confidence at workplace. creative confidence is all about performance of human to come out with new thoughts for development of an organization. Conversely, it is the task of a manager to encourage sub-ordinate to come out with creative thoughts which will give us a positive feel to approach and implement in any kind of creative work.

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