Engineering Student Council

1. Engineering Student Council 1st General Meeting Thursday, September 2nd

2. Welcome! President: Kathryn Cook Vice President: Lana Nguyen Senior Treasurer: Dana Samuel Junior Treasurer: Helen Shi Communications: Sabina Del Rosso Facilities: Aaron Alpert Web Master: Neal Prosser Advisor: Dale Masterson

3. Role Call • American Institute of Chemical Engineers (AIChE) • American Nuclear Society (ANS) • American Society of Civil Engineers (ASCE) • American Society of Mechanical Engineers (ASME) • Berkeley Engineers and Mentors (BEAM) • Bioengineering Honor Society (BioEHS) • Biomedical Engineering Society (BMES) • Black Engineering and Science Students Association, (BESSA) • Cal Super Mileage Vehicle Team (SMV) • CalSol • Chemical Engineering Car (ChemE Car) • Chi Epsilon (XE) • Community for Graduate Women in EECS (WICSE) • E4K Planning Committee (E4K) • Engineering 98 (E98) • Engineering World Health (EWH) • Engineers Without Borders (EWB) • Eta Kappa Nu (HKN) • Formula SAE (FSAE) • Hands-on Engineering DeCal • Hispanic Engineers and Scientists (HES) • IEEE Student Branch • Institute of Industrial Engineers (IIE) • Institute of Transportation Engineers (ITE) • International Association for the Exchange of Students for Technical Experience (IAESTE) • International Society for Pharmaceutical Engineering (ISPE) • Materials Science and Engineering Association (MSEA) • Pi Tau Sigma (PTS) • Pilipino Association of Scientists, Architects and Engineers (PASAE) • Society of Asian Scientists and Engineers (SASE) • Society of Engineering Sciences • Society of Women Engineers (SWE) • Tau Beta Pi (TBP) • Theta Tau • Triangle Fraternity

4. Agenda • Constitution/Name Change • Funding/Allocations • Proposed New Funding System • Registration Update • Committees • Bechtel Renovation Updates • Presidents Dinner • Weekly Announcements • Questions/Discussion

5. Constitution/Name Change ESC = EJC Constitution…. ESC Constitution 08.07.2010.pdf

6. Funding/Allocations For Fall 2010, Each registered and eligible ESC sponsored student group will be receiving an initial $200 in programs funding.

7. Program Funding NOA.S.U.C. funds may be used to: 1. Purchase food and beverages; with no exceptions or waivers whatsoever for individual, single-use water bottles; 2. Pay registration fees for Intramural teams; 3. Purchase or reimburse a group for flyers (advertising) that do not display the words “Sponsored by the ASUC” or "ASUC”; 4. Purchase or reimburse a group for flyers (advertising) that do not indicate the degree of wheelchair accessibility to the event described by the flyer; 5. Purchase or reimburse a group for stationary that does not display the logo of the A.S.U.C.; or 6. Travel outside the Bay Area, defined as the nine counties of---1) Alameda, 2) Contra Costa, 3) Marin, 4) Napa, 5) San Francisco, 6) San Mateo, 7) Santa Clara, 8) Solano, and 9) Sonoma; 7. Pay for any costs related to local events that fall outside the geographic boundaries of Ashby, to the south, MLK to the west, Cedar to the north, and the hills of the east 8. Pay for any costs not related to the mission of the ASUC or the organization in question, including prizes for individuals. 9. Purchase alcoholic beverages or illegal substances; or 10. Fund off-campus political activities - such as local, state, or national political campaigns, candidates, or ballot initiatives.

8. More on Program Funding This means: Programs funds are given from the ASUC. They are part of your student fees. Bowling, Karaoke, t-shirts any activity beyond the area of UC Berkeley, etc. are NOT permittedfor use of ASUC funds. All funds should be going to promote your individual group mission and ESC’s mission.

9. Additional Funding Procedure • Email both ESC Treasurers (Dana and Helen) with the request and reasoning. • FiComm schedule and meeting capacity will be on the website • Attend the next Financial Committee (FiComm) meeting, dates TBD (biweekly) • FiComm will make decision at the next meeting • New allocation guidelines for FiComm are in the following categories: Outreach Community Building Competition/Build Projects New Projects Inter-societal Conferences/Leadership

10. Proposed New Funding Method • Point system for: • attending ESC meetings • sending members to intersocietal events • coordinating an intersocietal event • Note: intersocietal events would be “sponsored by ESC” and publicized to the entire engineering community • Points determine funding for next semester • all funding allocated within first 2 weeks of semester • Groups submit their budget proposals • Allocations made based on point percentage (provided group submitted budget proposals equal or exceeding their allocation) • Thoughts?? Should we explore this option? • Yes… Special Committee • No… Move on

11. Intro To ESC CalLink:for Treasurers/Presidents • Fall 2010

12. Treasurers & Presidents Sign in – Name & Email Today • Or send them to us by Monday night! • You will receive a confirmation email from Callink next week asking you to confirm, click the link!

13. Reimbursements Login to callink.berkeley.edu with your student ID and passphrase Step 1: Click Finance Tab on the right of the screen

14. Reimbursements Step 2: Click Create Expenditure Request Step 3: Fill provided out form

15. How to fill out the form! • Event/Activity/Program Title = “Your Club Name” “Event Name” • Account = make sure Programs or Misc (See guidelines for category of request) • Make sure to fill out all other parts of form • Event details are important • Special instructions are anything we as treasurers or Millicent needs to know!

16. Reimbursements Step 4: Confirmation Woo!

17. Reimbursements Step 5: Form Must be printed. Go to Finance tab and click “Pending transactions” Step 6: Click pdf icon and print

18. Reimbursements Step 7: Attach receipts and a copy of the flyer (if applicable) and turn into the labeled ERF Drop Box in Bechtel (location TBA) Note: Flyers must include “Sponsored by ASUC” and “Wheelchair Accessible” to receive reimbursement ESC Treasurers will pick reimbursements at 12pm every Wednesday We will then process the requests and turn them into the ASUC by that Friday

19. Reimbursements Depending on the reimbursement type the money will be around three (pickup at 400 Eshelman) to ten (check request) days Cash will be available for pickup at 400 Eshelman and checks will be mailed

20. Reimbursements Special Requests: 1. Personal Service Agreements 2. Stipends 3. Transfers *These will be addressed on a case by case basis, talk to the senior treasurer

21. Registration Update

22. Committees • Finance (FiComm): • Meets biweekly to go over funding proposals submitted by student groups • Only 1 student/major AND only 1 student per society • Social/E-Week • Meetings TBA • Plan intersocietal events • Organize E-Week events and coordinate with student groups • Publicity • Write announcements for the Daily Cal and COE newsletters to let the community know what ESC and it’s member groups are doing!

23. Committee Assignment

24. Bechtel Renovations Update • Bridges: Finished around Sept. 10th • New purpose: • general meetings • outreach events • information sessions • socials • lunch with professors • workshops (team building, leadership, resume, networking, etc.) • NO build projects are to be done in Bridges • NOTHING should ever be left or stored in Bridges (especially food or garbage left over from food)

25. Bechtel Renovations Update • 120A Bechtel: Finished around November 1st • Student group space • Storage – 12 lockers • 12 Assigned desks/student group space • 3 small meeting tables • Exec meetings • Small group discussions • Individual person working on a STUDENT GROUP activity • NO FOOD • Kitchen: FOOD STORAGE HERE!

26. Bechtel Renovations Update • Thank you for those who helped move items before school began!! • Until renovations are complete: • Items stored in 120A Bechtel until Bridges complete • Until ~Sept. 10 • Move items to Bridges temporarily • ~Sept. 10 to Nov. 1 • Move items back to 120A Bechtel for permanent storage • Contact Aaron Alpert (alpert1988@gmail.com) or ESC (esc.berkeley@gmail.com) with 24 hr notice if you need to access anything in 120A Bechtel

27. Blue and Gold Engineering Leadership Dinner Heads up: • September 23rd 5-7:30PM Seaborg Room Faculty Club • President (or 1 other representative/group) • More details to follow

28. Weekly Communications Email • Sent out Sunday afternoons • Presidents forward important information to members • If your groups wants to advertise something: • Email Sabina with a SHORT blurb and event details • Deadline is Friday night before email gets sent to

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