STUDENT DISCIPLINE
This presentation is the property of its rightful owner.
Sponsored Links
1 / 39

STUDENT DISCIPLINE 713-556 7140 PowerPoint PPT Presentation


  • 58 Views
  • Uploaded on
  • Presentation posted in: General

STUDENT DISCIPLINE 713-556 7140. The DAEP/JJAEP ONLINE REFERRAL APPLICATION. continued. First things first – is your data entered?.

Download Presentation

STUDENT DISCIPLINE 713-556 7140

An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -

Presentation Transcript


Student discipline 713 556 7140

STUDENT DISCIPLINE

713-556 7140


The daep jjaep online referral application

The DAEP/JJAEP ONLINE REFERRAL APPLICATION

  • continued


First things first is your data entered

First things first – is your data entered?

  • The discipline data must be entered into chancery with the appropriate action code (ex: 07 ALTR for DAEP, 02-EJJA for JJAEP) in order to use this system for a referral.

  • An overnight upload must take place for chancery to “speak” to the online DAEP system – please keep this in mind

  • A checkmark must be placed in chancery in the EVENT/CONCERN DETAIL SCREEN showing that this student was involved

  • continued


Event concern detail screen

Event/Concern Detail Screen

continued

A checkmark is needed on this screen


Log in to the system

Log-in to The System

  • http://prodnet.houstonisd.org/DAEP/Referrals.aspx

  • Administrators or those who have administrative responsibilities have access

  • Here you will be prompted for your HISD username and password (this is your portal password)

  • Do not forget an overnight upload must take place between chancery input and utilizing the system

    continued


Student discipline 713 556 7140

Students will appear under “campus referrals” – if the student is not listed, it means the student’s data is not in chancery.

Do not select “find a student” – you should NEVER have to search for a student if chancery data is correct.

continued


Select the student

Select The Student

continued


Student discipline 713 556 7140

This is a DAEP referral – fields in yellow are filled out by chancery data

continued


Ms hs only select number of days

MS/HS onlySelect Number of Days

If placement is to end with the end of a semester, select that here

continued


Number of days additional information ms hs only

Number of days, additional information (MS/HS only)

Type in number of days requested if option not provided


Number of days ms hs only

Number of days MS/HS only

  • The minimum placement for the 2013-2104 school year is 45 days.

  • If the number of days requested is not a choice listed, please type in the number of days in the comment section – i.e. “65 days requested”

  • You will still have to select one of the radio buttons in order to submit the referral.


Elementary number of days

Elementary Number of days

15 days is the only option for elementary schools


Elementary only sso approval needed

Elementary only – SSO Approval needed

SSO approval and approval by your Chief is needed for ALL referrals


Add your phone number and submit

Add Your Phone Number And Submit

continued


Student discipline 713 556 7140

  • Special note: The referral will not submit without a phone number and number of days entered

You’ll get an error message

continued


Print for your records

Print For Your Records

This form will appear if you submitted successfully.

This is your record of the DAEP referral – print it and place a copy in the student’s discipline folder.

You need this form!!!

continued


What happens next

What Happens Next?

  • We’ll be notified when you submit a referral and we will update the status

  • The status will read “initial” when first entered, you will need to see a message notification to indicate we’ve processed it (more on this next)

  • Data entered in chancery will not show on the online system until it has updated overnight – please keep this in mind

continued


Status updates

Status Updates

When the status has been updated, you will see this notification

click on SELECT to read the message

It reads

“new message”

continued


Reading a message

Reading A Message

The new message is

listed here, along with

all of the other messages

about this referral

This message contains information from me – please read!

This message is automatically generated with a status change – NO INFO HERE

continued


Reading a message1

Reading a message

Click on VIEW MESSAGES to open the mail center


Student discipline 713 556 7140

Just click OPEN

continued


Example of automatically generated message

Example of automatically generated message

This message only informs you of a status update – the information regarding what is needed is NOT contained here. This is automatically generated.


Student discipline 713 556 7140

Here you will see

the information that

is needed

Hit reply and type your

response.

If this message states there has been a status update, please locate the message with the information from our office – the status update is automatically generated, it will give you NO specific information (see previous slide)

continued


Status change email

Status change email

  • DAEP EMAIL

  • Please keep a copy of this email, it is needed for the student’s discipline file.

    DAEP Referral StatusGxxxx, Txxxx -- Student ID: 1xxxxxxx has a status of Incomplete for placement at DAEP for 30 days, for a code 04-Possessed/Sold Drugs discipline offense from campus: XXXXXX School

  • This is an automatically generated message. For further details about the status of this referral, read all unread messages within this DAEP messaging system.

  • Please use the DAEP/JJAEP online application to send messages to our office. (Please do not use HISD email).


Student discipline 713 556 7140

Your initial screen

will show you the

status of referrals.

You can ALWAYS

check the status

of your referrals

Please utilize this

function!

continued


Approval

Approval

  • When the referral is approved, you will get an email notification

  • Print the email notification, put it in the student’s file

  • If the number of days have changed, you must print out a NEW referral form

  • If you need a copy of the approval, go to HISTORICAL and print the last message for the student – it is the approval email

continued


Approval email

Approval email

You need to keep a copy of this!

  • DAEP EMAIL

  • Please keep a copy of this email, it is needed for the student’s discipline file.

  • DAEP Referral StatusPerez, Lisa -- Student ID: zzzzzz has a status of Approval for placement at DAEP for 30 days, for a code 04-Possessed/Sold Drugs discipline offense from campus: Marshall Middle School

  • This is an automatically generated message. For further details about the status of this referral, read all unread messages within this DAEP messaging system.

  • Please use the DAEP/JJAEP online application to send messages to our office. (Please do not use HISD email).Please notify the parent and withdraw the student. Students must bring withdrawal grades and their last report card with them for enrollment at the appropriate alternative campus. Bus routes will be given at the time of enrollment. Alternative campuses expect the student to enroll within 1-3 business days from the receipt of this approval. If there is a delay, please contact the campus directly.Beechnut Academy (secondary): 7055 Beechnut Houston, TX 77074 (713) 394 3500Students must bring withdrawal grades and their last report card for enrollment.DAEP - Eliot (elementary): 6411 Laredo Street Houston, TX 77020 (713) 671 3670Please note that your campus is responsible for ensuring all of the data pertaining to this referral has been entered into Chancery.

Please read the entire message, during testing and other times during the year, we do not enroll at our DAEP campuses


How is an expulsion different from a daep referral

How Is An Expulsion Different?(from a DAEP referral)

  • It really isn’t. Remember – you must use the correct action code in Chancery for an expulsion (most often it is 02 EJJA).

  • The screen shots follow:

continued


Student discipline 713 556 7140

Select the student

A student you wish to expel will have a

different screen pop up when you select that student (this is based on the data YOU entered into

Chancery)

continued


Student discipline 713 556 7140

Here you see

“expelled” student.

You have to

select

mandatory

or discretionary

continued


Student discipline 713 556 7140

Select where

the offense

occurred

continued


Student discipline 713 556 7140

You must

indicate

the expulsion

Dates:

From ?- To ?

continued


Expulsion submitted

Expulsion Submitted

This form will appear if you submitted successfully.

This is your record of the expulsion referral – print it and place a copy in the student’s discipline folder.

You need this form

continued


Student discipline 713 556 7140

Special notes:

  • The messaging system works the same for an expulsion and for a DAEP referral.

  • The system you use is the same for a

    DAEP referral and an expulsion

continued


Other info

Other Info

  • You can access “historical” data for your campus by selecting “historical” on your main screen

continued


Student discipline 713 556 7140

A list of all

the referrals

made by your

campus will

appear.

continued


Historical menu

Historical Menu

Drop down with school year

continued


What about special populations

What about Special Populations?

For DAEP referrals, we need:

  • Signature page from the annual ARD, Signature page from the MDR, the MDR supplement pages (2 pages) and the Special Education form

  • The Special Education form must be signed by the designated people in the SIO office.

    JJAEP referrals need: MDR supplement, minutes and signature page only.

  • All LPAC data must be in compliance

continued


Referral contact before approval discipline questions

Luis Gavito – [email protected]

Lisa Perez – [email protected]

OFFICE PHONE: 713-556-7140

FAX: 713-556-7282

ON-LINE Referral Application:

HTTP://PRODNET.HOUSTONISD.ORG/DAEP/REFFERALS.ASPX

HISD Employee/Administrators Portal – HISD Application Links – DAEP Referral

Referral Contact – Before Approval & DISCIPLINE QUESTIONS

continued


  • Login