PowerPoint Made Simple - PowerPoint PPT Presentation

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PowerPoint Made Simple John J Toman Director, UTIA Information Technology Overview Delivering Effective Presentations Designing a Presentation in PowerPoint Features of PowerPoint PhotoShow Demonstration Top 10 Reasons for Using PowerPoint 10. Effective organizational tool

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PowerPoint Made Simple

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PowerPoint Made Simple

John J TomanDirector, UTIA Information Technology

Overview l.jpg


  • Delivering Effective Presentations

  • Designing a Presentation in PowerPoint

  • Features of PowerPoint

  • PhotoShow Demonstration

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Top 10 Reasons for Using PowerPoint

10. Effective organizational tool

9. Text effects provide contrast and emphasis

8. Can put on the web

7. Save $$ on transparencies

6. Animation features helps hold attention

5. Integrate text, images, sound and video

4. Appeals to many types of learners

3. Easy to make last-minute modifications

2. Discover the meaning of Carpel Tunnel Syndrome

1. Bill Gates does it

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Presentation Goals

  • Transfer knowledge and skills from presenter to audience

  • Help viewer focus attention on presentation

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Student Retention

  • 10% of what they read

  • 20% of what they hear

  • 30% of what they see

  • 40% of what they see and hear

  • 70% of what they say

  • 90% of what they say and do

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Keys for Successful Delivery

  • Plan carefully

  • Do your research

  • Know your audience

  • Time your presentation

  • Practice, practice, practice

  • Speak comfortably and clearly

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PowerPoint Presentations

  • Are easily changed

  • Can incorporate text and images

  • Add animation effects

  • Easily stored, shared, reused

  • Presentation is exportable to the web

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Designing a Presentation

  • Good design is critical to success

  • Text guidelines

  • Clip art and graphics

  • Multimedia usage

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Tips for Good Design

  • Standardize slide design

  • One thought per slide

  • Include only necessary information

  • Landscape orientation is usually best

  • Consistent effects and transitions

  • Have appropriate number of slides

  • Color choices are important

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Text Guidelines


  • 5 – 7 Words per line/lines per slide

  • Font size between 20 – 40 points

  • Choose fonts carefully

    • Fancy fonts difficult to read

    • Serif vs. Sans-Serif

  • Use sentence case

  • Highlightimportant information with color


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Clip Art and Graphics

  • Many sources

    • Clip art on CD

    • Pictures from the web

    • Digital/scanned Photos

  • Choose appropriately to compliment text

  • Limit number on each slide

  • Edit pictures before importing

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Use, Don’t Abuse Multimedia

  • KISS principle

  • Movement can focus views attention

  • Too much may distract audience

  • Avoid large graphics and movies when possible


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PowerPoint Features

  • Views

  • Design Templates

  • Insert multimedia

    • Pictures and clip art

    • Sound, movies

    • Animations

  • Action settings

  • Builds and transitions


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Tips for Creating a PowerPoint a Presentation

  • Use index cards to storyboard your presentation.

  • Gather all materials for presentation

  • Store presentation and all media in one folder

  • Use outline mode to enter in the text

  • Add pictures, video, sound, animations, etc

  • Apply a slide design

  • Review presentation to make sure everything fits

  • Apply animations to the items on the slides

  • Apply transitions to the presentation

  • Review presentation and make adjustments

  • Practice, practice, practice

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  • General

    • http://office.microsoft.com/

  • Tips & Tutorials

    • http://www.davis.k12.ut.us/etc/cathy/sldshw.htm

    • http://oregonstate.edu/instruction/ed596/ppoint/pphome.htm

    • http://www.mightycoach.com/articles/powerpoint/

    • http://www.tutorialbox.com/

    • http://www.roadtools.com/tips.html

    • http://www.fgcu.edu/support/office2000/ppt/

    • http://www.actden.com/pp/

    • http://www.science.iupui.edu/SAC98/ppt.htm

    • http://www.powerpointbackgrounds.com/powerpointtutorials.htm

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  • Templates and Backgrounds

    • http://www.brainybetty.com/

    • http://www.soniacoleman.com/templates.htm

  • Clip Art & Fonts

    • Microsoft Design Gallery Live: http://office.microsoft.com/clipart/

    • http://www.animationfactory.com/

    • http://www.fontfreak.com/index2.htm

  • Plug-Ins

    • http://www.bitbetter.com/photoshow.htm

  • Design

    • http://www.rdpslides.com/pptfaq/index.html

    • http://www.3m.com/meetingnetwork/presentations

    • http://mason.gmu.edu/~montecin/powerpoint.html

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Normal View

  • Combines outline, slide view and notes view

  • Enter text in outline

  • Add pictures, animations, sound directly on slide

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Slide Sorter view

  • Organizes slides

  • Click and drag slides in order

  • Apply transitions and builds

  • Can copy slides from one presentation to another

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Using Design TemplatesView > Master > Slide Master

  • Slide master keeps slides consistent

  • Set background, colors, fonts, etc

  • Customizing a slide background

  • Save as a template

  • Share templates with others

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Inserting MultimediaInsert > Picture/Movies and Sound

  • Select from gallery or file

  • Control how movies play

    • Looping, click to play, rewind

    • Keep with presentation

  • Other objects like charts, graphs, word art

  • Find multimedia on Internet

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Action SettingsSlide Show > Action Settings

  • Click on item to give action

  • Set words or clipart as Action Settings

  • This could point to another slide, another presentation, play a sound or run another program

Man Singing

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Slide Builds - AnimationSlide Show > Custom Animation

  • Reveals text and multimedia

  • Keeps audience from reading ahead

  • Use same builds for all slides

  • Animate images

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Slide TransitionsSlide Show > Slide Transition

  • Use transitions and custom animations to add pizzazz to your show

  • Use same slide transitions for uniformity

  • Limit use of sound with transitions


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Action Settings


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Bad Bad Bad

  • This is not the way to present to your audience

  • If you have to many bells and whistles your audience will become annoyed

  • The may even throw stuff at you

  • Or walk out of your presentation


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