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2013 GMS Basic Navigation

2013 GMS Basic Navigation. Lori Adams Shane Rhian Kiley Taylor Cathy Von Kaenel. NDE Portal. Outside circle is the Portal Inside Circle is the Collection. NDE Staff. District Administrator. Reviewer. LC Reviewer. District Administrator. Financial Reviewer. Portal User. Bookkeeper.

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2013 GMS Basic Navigation

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  1. 2013 GMS Basic Navigation Lori Adams Shane Rhian Kiley Taylor Cathy Von Kaenel

  2. NDE Portal

  3. Outside circle is the Portal Inside Circle is the Collection NDE Staff District Administrator Reviewer LC Reviewer District Administrator Financial Reviewer Portal User Bookkeeper Data Entry View Only

  4. Portal Activation Codes Portal Type Activation DA Activation

  5. Collection Activation Codes Collections

  6. Receiving Activation Codes

  7. Activation Codes

  8. Activation Codes

  9. Entering the Application

  10. Types of Applications • Formula • Competitive • Plans • Payments Only

  11. Create a New Year

  12. Application Select Page

  13. Application Select Page ActionButtons Application Year Radio Button

  14. Review Checklist Do not use drop down list to navigate on Review Checklist.

  15. Review Checklist

  16. Umbrella GrantSPED IDEA Consolidated -4400 SPED IDEA Consolidated - 4400 Goals and Needs Application History Overview Contact Information Amendment Description Page Lock Control Application Print Allocations Submit Assurances IDEA NonPublic- 4412 IDEA Part B (611) Base – 4404 IDEA Part B (611)E-P – 4410 IDEA CEIS – 4411 IDEA Part B (619) Preschool – 4406 • Overview – Describes the application • Program Information – Specific questions for the Program including budget pages • Staff – District Specific Staff • Equipment/Capital Outlay – Operational Equipment / Capital Outlay • Budget – Budget Detail and Budget Summary • Page Lock Control – Lock and Unlock Pages

  17. Umbrella GrantNCLB Consolidated -4201 NCLB Consolidated - 4201 Goals and Needs Application History Overview Contact Information Amendment Description Page Lock Control Application Print Allocations Submit Assurances Title III – Limited English Proficient - 4925 Title III – Immigrant Education - 4926 Title ID – N or D - 4230 Title IV - 4960 Title V - 4320 Title I - 4200 Title IIA - 4310 Title II-D - 4985 • Titles IID, IV, and V are not funded. • REAP eligible schools are allowed to transfer 100% of their allocations from one program to another • Schools that are not REAP eligible are allowed to transfer 50% of their funds

  18. Suggested Navigation • Move Left to Right through the tabs • Umbrella – SPED IDEA Consolidated – 4400 • Overview • Allocations • Contact Information • Goals and Needs • IDEA Part B Base • Program Pages • IDEA Part B E/P • Program Pages • IDEA Part B Preschool • Program Pages • IDEA CEIS • Program Pages • IDEA NonPublic • Program Pages • Umbrella • Assurances • Amendment Description (Only on Amendments) • Submit • Application History • Page Lock Control • Application Print

  19. Navigation of Applications

  20. Allocations Tab Releases entire amount to NDE if checked

  21. Allocations Tab Releases entire amount to NDE if checked

  22. Allocations Tab

  23. Contact Information

  24. Contact Information • If DUNS is incorrect on display, contact Ron Mowrey - ron.mowrey@nebraska.gov • Must be registered in SAM – System for Award Management – SAM.gov

  25. Goals and Needs

  26. Goals and Needs Some Goals, like NCLB are narrative.

  27. Program Pages • Program Information • Lists Specific Questions for the chosen application • Staff • Instructional Staff • District Employee • Must Be Endorsed • Non-Instructional Staff • District Employee • Equipment / Capital Outlay • Operational Equipment • Capital Outlay • Budget • Budget Detail • Budget Summary • Page Lock Control SPED E/P is slightly Different

  28. Program Information • If you plan to use funds from a specific program, you must answer the Program Information Questions • Prior Year Response • may not have a prior year response (for example, the question is new this year) • 2500 Character Limitation

  29. Character Counter

  30. Instructional Staff

  31. Non-Instructional Staff

  32. Equipment/Capital Outlay • Equipment / Capital Outlay • Operational Equipment • Includes supplies & materials • Budgeted in Object Code 400 • Cost at least $1500 per unit • Cost less than $5000 per unit • Capital Outlay • Used to be Computer Hardware/Equipment • Budgeted in Object Code 500 • Cost more than $5000 per unit • Both Pages • Describe Item • Location • Unit Cost • Quantity

  33. Budget Base Preschool NonPublic E-P CEIS

  34. Budget Detail Example

  35. Budget Summary

  36. Assurances • Can only be signed by the District Administrator • Binding electronic signature • Assures that the DUNS number on the Contact Information page is accurate

  37. Amendment Description • Only needed on Amendments • Communication between the District and NDE on what is different than the prior application.

  38. Submit • Consistency Check • Once run – locks the application • Only the user that ran the CC can unlock the application • Comments • Comments to NDE • Comments from NDE to the District • Submit • Data Entry submits to District Administrator • District Administrator is the only one that can submit to NDE

  39. Consistency Check

  40. Consistency Check

  41. Application History • Shows the user ids and dates of the application • When it was submitted to NDE • When (if) it was returned by NDE • When (if) it was submitted back to NDE • When it was approved by the reviewer • When it was approved by the Leader

  42. Page Lock Control

  43. Application Print

  44. Application Print All pages will be checked - Uncheck the pages you do not want to print

  45. Application Print Unchecked pages will not print

  46. Application Print

  47. Application Print

  48. Application Print

  49. Application PrintThis process runs hourly between 7:00 a.m. and 8:00 p.m. A pdf document will be available by hyperlink.

  50. FinancialRequests and Final Closeouts PAYMENTS

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