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Wide Area Workflow-Receipt & Acceptance (WAWF-RA) PowerPoint PPT Presentation


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Invoice. Contract. DD250. Wide Area Workflow-Receipt & Acceptance (WAWF-RA). WAWF-RA Purpose. To electronically capture and coordinate the four basic pieces of payment information Input: Contract Vendor invoice Receiving documentation Output: Payment Voucher. WAWF-RA Roles.

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Wide Area Workflow-Receipt & Acceptance (WAWF-RA)

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Wide area workflow receipt acceptance wawf ra

Invoice

Contract

DD250

Wide Area Workflow-Receipt & Acceptance

(WAWF-RA)


Wawf ra purpose

WAWF-RA Purpose

  • To electronically capture and coordinate the four basic pieces of payment information

    • Input:

      • Contract

      • Vendor invoice

      • Receiving documentation

    • Output:

      • Payment Voucher


Wawf ra roles

WAWF-RA Roles

Contractor

  • Vendor

    Government

  • Inspector (done by Acceptor)

  • Acceptor (COR-DO)

  • Local Processing Office (PM)

  • Payer


How does wawf ra work

How Does WAWF-RA Work?

  • Contractors submit invoices and inspection/acceptance documents

    • Document types selected via drop down box

  • WAWF-RA sends out “FYI” e-mails when a processing step occurs

  • Government officials can accept or reject

    • Comments explain basis of rejection

    • Vendor notified by e-mail of any rejection

    • Vendor makes revisions and resubmits


Functional overview the old process

Functional Overview:The Old Process

EFT

Bank

CONTRACT

INVOICE

INVOICE

Contracting

Officer (CO)

INVOICE

INVOICE

DD 250

CONTRACT

CONTRACT

DD 250

CONTRACT

DD 250

INVOICE

DD 250

INVOICE

Acceptor

CONTRACT

INVOICE

INVOICE

INVOICE

Inspector

Vendor

SPS

APPLICATION SCREEN

DFAS

Payment

System

Legacy Systems

Payment Official (PO)

1. Contract Information Submitted

2. Contract created and stored to EDA

EDA

3. Contract sent and filed

4. Goods Shipped, Invoice created and sent

5. Government Receives, Validates and files

6. Acceptance Document created, signed, filed and sent

7. PO Compares all 3 Documents

8. Payment made electronically


Functional overview wawf ra process

Functional Overview:WAWF - RA Process

X

EFT

Bank

X

CONTRACT

Contracting

Officer (CO)

DD 250

X

INVOICE

CONTRACT

Local Processing Office

X

X

Inspector/Acceptor

Legacy Systems

DFAS

Payment

System

SPS

APPLICATION SCREEN

EDA

Payment Official (PO)

1. Contract information submitted

Virtual

Folder

2. Contract created, stored to EDA and available in virtual folder

EC

Data Base

3. Goods Shipped, Vendor Creates Invoice and Receiving Report On-Line and stored in Virtual Folder

4. System generates Email to notify Government Official of document waiting to be processed

5. Inspector/Acceptor Receives, Validates, and Digitally signs Receiving Report

6. System generates Email to notify Payment Official of documents to be processed.

7. PO Compares all 3 Documents in Virtual Folder

Vendor

8. Payment made electronically


Security issues

Security Issues

  • Data integrity

    • 128 bit Encryption

  • Authentication

    • Digital Signatures

    • User ID & password (Vendors and TMA)

    • PKI Certificates (future Gov’t requirement)

  • Group Administrator (GAM)

    • Activates/Deactivates Users

    • Uses TMA DODAAC-Extension structure to compartmentalize transactions


System support

System Support

  • DOD System, Maintained by DISA

    • Ogden Support Center

    • Help Desk 1-866-618-5988

  • Web-Based Application

  • Web-Based Self Registration

    • GAM Activates/Deactivates Accounts

  • Web-Based Training

  • “Test Drive” simulation web site


Computer requirements

Computer Requirements

  • Hardware (minimum)

    • Pentium Processor

    • 64 Mg RAM

    • 15 MB available hard disk space

  • Software

    • MS Windows 98, NT, 2000 or XP

    • Internet Explorer v5.5 SP2 or higher

    • Adobe Acrobat Reader 4.0 or higher


Status

Status

WideArea

Workflow

  • Production Release V1.0 Aug 99

  • Vendor Pay Functionality V1.1 Nov 99

  • Vendor Pay Functionality V1.2 Dec 99

  • Contract Pay Functionality V1.3 Jun 00

  • EDI/FTP Functionality V2.0 Feb 02

  • Completed TMA/DFAS-IN pilotSep 02

  • Enhanced Interface V3.0Jul 03


Next steps

Next Steps

  • TMA

    • Assess interest

    • ID contracts requiring receiving reports

    • Validate paying office - DFAS(Indianapolis)

    • ID Requiring Activity POCs

    • Train and assist POCs in accessing WAWF

  • Vendors

    • ID Vendor POCs

    • Brief Vendors on WAWF


  • Login