Simplification & Harmonization: CPAP & AWP

1. Simplification & Harmonization: CPAP & AWP S and H Roll Out Countries Nairobi 25 – 27 June 2003

2. Country Programme Action Plan(CPAP)

3. Country Programme Action Plan Before… A mixed bag of programme and project documents using different formats, timelines, and preparation processes with partners And now… Readable, transparent and accessible programme action plans, linked explicitly to common, longer term UN development results

4. Country Programme Action Plan (CPAP): Purpose • Operationalises Country Programmes and establishes the commitments (esp. resources) of UN agencies and government • …Using a common format with common language • …Using existing sections of existing CPDs to ensure minimal additional workload

5. What does the CPAP contain? Framework (Introduction) I. Basis of Relationship (Reference to SBAA, BCA or other) II. Situation Analysis (from CPD) III. Past Cooperation and Lessons Learned(from CPD) IV. Proposed Programme(Expanded from CPD) V. Partnership Strategy

6. …continued VI. Programme Management (Expanded from the CPD, this defines the institutions responsible for implementation and coordination, key management processes and mechanisms) VII. Monitoring and Evaluation (Agency specific M&E plan and agency supported processes, which links to the UNDAF M&E Plan) VIII. Commitments of the UNDG Agency IX. Commitments of the Government X. Final Provisions Annex: CPAP Results and Resources Framework

7. From Results Matrix to CPAP Primary school completion rates are improved by 10% By 2005, 30% more children are enrolled in primary school Quality of instruction increased Skills of 1500 teachers strengthened By 2005, 30% more children are enrolled in primary school Basic Education Quality of instruction increased Skills of 1500 teachers strengthened Teacher testing results $$ Regular and Other Resources

8. CPAP: Value Added • Tangible expression of how the UNDAF will be operationalised • Transparent – Clear explanation of agency and government strategy and commitments • Readable - Harmonised statements of programme intent using similar language • Accessible – Through the JSMs, CPAPs go through a consultative process for review and discussion • Based on internal financial assessments, consistent resource transfer modalities to partners utilised (for each partner – common modality, less hassle, lower risk)

9. Monitoring and Analysis Strategies and Planning Implementation Stages 1 2 3 4 5 CCA UNDAF CPDs X Final UNDAF Eval. Processes M&E pan JSM JSM Tools Results Matrix Joint Programming To come CPAP: How it fits Calendar Mar Yr5 Sept Yr4 Dec Yr4 Jan Yr 1 CPAP

10. Annual Work Plan(AWP)

11. Annual Work Plan Before… A variety of project documents with large variations in detail, not always linked to CPs or the UNDAF priority areas And now… A standardised workplan that provides operational detail and is connected to the strategic results of the UNDAF and CPs

12. Annual Work Plan (AWP): Purpose What? • Detailed activity planning for what will be accomplished during the year for each project in the CPAP. Who? • prepared jointly by agency, the implementing government or civil society partner and other responsible parties When? • At the beginning of a new project or after the annual programme review of the preceding year. Why? • Enables the requisition of inputs (cash, supplies, contracts, travel, personnel) and disbursement of funds to carry out planned activities.

13. Annual Work Plan: Contents • Cover Page signed by implementing partner and UNDG Agency (including other responsible partners if necessary) • Narrative Section (Optional) • A workplan - connecting UNDAF strategic results to operational detail (major outputs, activities, implementation schedule, responsible partners, and a budget)

14. From CPAP to AWP By 2005, 75% of children complete a quality primary ed. Basic Education Quality of instruction increased Skills of 1500 teachers strengthened Teacher testing results $$ Regular and Other Resources 1.1.1 Skills of 1500 teachers strengthened -To train 1500 teachers -To revise curriculum …etc. 1.1.2…

15. AWP: Value Added • A simple, standardised format providing clarity about what each agency is doing • Easier communication between the ExCom agencies and with partners and donors about operational detail • May serve as a monitoring tool and basis for annual review with Government and other partners

16. Monitoring and Analysis Strategies and Planning Implementation Stages 1 2 3 4 5 Calendar Sept Yr4 Dec Yr4 Jan X1 AWP CPAP CCA UNDAF CPDs X Final UNDAF Eval. Processes M&E pan JSM JSM Tools Results Matrix Joint Programming To come AWP: How it fits

17. Formulating the CPAP and AWP

18. From Results Matrix to CPAP Primary school completion rates are improved by 10% By 2005, 30% more children are enrolled in primary school Quality of instruction increased Skills of 1500 teachers strengthened By 2005, 30% more children are enrolled in primary school Basic Education Quality of instruction increased Skills of 1500 teachers strengthened Teacher testing results $$ Regular and Other Resources

19. From CPAP to AWP By 2005, 75% of children complete a quality primary ed. Basic Education Quality of instruction increased Skills of 1500 teachers strengthened Teacher testing results $$ Regular and Other Resources 1.1.1 Skills of 1500 teachers strengthened -To train 1500 teachers -To revise curriculum …etc. 1.1.2…