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Pre-submittal meeting SCENARIO 3b TRANSMISSION MAIN REHABILITATION September 9, 2019

This Request for Qualifications (RFQ) is seeking a Construction Manager at Risk (CMAR) for the rehabilitation of 3.2 miles of 48" PCCP transmission main in the City of Phoenix. The project includes design services, cost estimation, permitting assistance, construction management, and meeting SBE participation goals.

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Pre-submittal meeting SCENARIO 3b TRANSMISSION MAIN REHABILITATION September 9, 2019

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  1. Pre-submittal meetingSCENARIO 3b TRANSMISSION MAIN REHABILITATION September 9, 2019 CITY OF PHOENIX REQUEST FOR QUALIFICATIONS WATER SERVICES DEPARTMENT engineering SERVICES PROJECT NO. WS85507008 RFX 6000000767 CONSTRUCTION MANAGER AT RISK (cmar) PROJECT NO. WS85507008 RFX 6000000768

  2. introductions Julie B. Smith, Contracts Specialist II Point of Contact for Submittals and RFQ Questions Office of the City Engineer julie.b.smith@phoenix.gov (602) 534-2418 **contact Liz Blakley between 9/11/19 and 9/27/19 if you have any questions or concerns at 602-534-5786 or Elizabeth.Blakley@phoenix.gov (preferred) Ernie Scharkan, P.E., Civil Engineer III – Project Manager Water Services Department Gloria hucher, EO Programs Assistant CMAR Point of Contact for SBE Questions Equal Opportunity Department Gloria.hucher@Phoenix.gov (602) 534-1279

  3. General information

  4. Vendor registration • All firms must be registered in the vendor management system – prior to submitting a proposal. • New firms – after registering, the city will send an e-mail with a vendor number approx. 2 days. • the vendor number is to be included on the cover of the statement of qualifications. • Information on how to register with the city is available at: https://www.phoenix.gov/finance/vendorsreg

  5. Small business enterprise program (SBE) Goal Setting Methodology • Goals are established by City of Phoenix Goal Setting Committee • Successful Prime will work with the Small Business Engagement Team prior to goal setting • No established SBE goal for Design Phase • SBE goal for construction phase will be established upon substantial completion of design

  6. Small Business Enterprise Program (SBE) • Pre-Award Requirements: • No SBE documents due at time of submittal • Outreach Efforts and SBE Plan should be actively in development • Document - Document - Document

  7. Small Business Enterprise Program (SBE) • Post-Award Requirements: • To locate certified firms: • https://phoenix.diversitycompliance.com • Select: Directory of SBE Certified Firms • REMEMBER: • Confirm certification status of a firm • Confirm certified scope of work • Statement of Proposed SBE Participation must be reviewed and approved by EOD prior to executions of each GMP

  8. SBE – Contact Information • Gloria Hucher • Compliance assistant • 602-262-7716 • business.relations.eod@phoex.gov

  9. agenda

  10. Project description

  11. Scenario 3b Project location map

  12. Scope of work • Design Services Consultant • Investigate, identify and evaluate PCCP Transmission main rehabilitation options • Provide PCCP transmission main rehabilitation options, recommendations and complete rehabilitation design for 3.2 miles of 48” PCCP • Conduct alignment study to confirm PCCP main rehabilitation access feasibility along alignment • Coordinate with Street Transportation and other City Departments as required for options on right-of-way and/or City owned property • Coordinate with other design consultants on adjacent projects as needed • Conduct geotechnical evaluations to develop construction requirements • Investigate and identify existing utility and traffic control impacts and costs

  13. Scope of work Construction Manager at Risk Services • Design Phase Services by the CMAR • Recommendations regarding design alternatives • Preliminary estimates for design alternatives • Provide detailed cost estimating, project planning and scheduling • Provide evaluation of all options, constructability studies and design • Assist in permitting processes • Cost models for selected design alternatives and value engineering • Participate with City in process to set SBE goals and participation • Protect owner’s sensitivity to quality, safety and environmental factors • Construction Phase Services by the CMAR • Construction of selected alternative per final plans and specifications • Select subcontractors / suppliers • Prepare Guaranteed Maximum Price (GMP) proposal (w/ approval by City) • Coordinate with various COP departments, other agencies, utility companies, etc. • Schedule and manage site operations • Bid / award / manage all construction related contracts • Meet City bid requirements including local and SBE participation goals • Bond and insure the construction

  14. QUESTIONS ON SCOPE?

  15. Engineering services Statement of qualifications criteria

  16. Construction manager at risk Statement of qualifications criteria

  17. Submittal requirements • Submittals must be uploaded to the website by 12:00pm on September 27, 2019 • Submit only 1 copy in .pdf format • Maximum of 10 pages is permitted (information sheet, front and back covers, table of contents and dividers are not included in page count) • Do not use any symbols in title of documents Grounds for disqualification • Failure to submit electronically through the portal by the due date and time • Violating the “contact with city employee” policy

  18. Selection schedule

  19. procurephx • ALL FIRMS MUST BE REGISTERED IN THE VENDOR MANAGEMENT SYSTEM TO SUBMIT A PROPOSAL • Information on how to register with the city is available to https://www.phoenix.gov/finance/vendorsreg • IF YOUR FIRM IS ALREADY REGISTERED WITH THE City’s procurephx system, visit https://eprocurement.phoenix.gov/irj/portal to login and access the electronic solicitation • Engineering services: • product category code 925000000 • RFx number 6000000767 • Cmar services: • product category code 912000000 • RFx number 6000000768

  20. Key information

  21. IMPORTANT INFORMATION TO REMEMBER • SUBMITTAL HANDBOOK IS AVAILABLE ON THE CITY’S WEBSITE • PLEASE SUBMIT THE PROPOSAL IN PLENTY OF TIME TO ANTICIPATE ANY COMPUTER ISSUES • SYSTEM WILL SHUT YOU OUT AT THE TIME THE PROPOSAL IS DUE REGARDLESS • SUBMITTALS DUE ON SEPTEMBER 27, 2019 BY 12:00PM – LOCAL TIME • REACH OUT TO HELP DESK FIRST TO TRY AND RESOLVE THE ISSUE • IF YOU HAVE ANY ISSUES WITH SUBMITTING PLEASE GIVE US A CALL IMMEDIATELY AND PROVIDE ENOUGH TIME TO WORK THROUGH THE ISSUE • TAKE SCREEN SHOTS OF THE ISSUE AS WE MAY NEED TO SEE THE ISSUE YOU ARE HAVING

  22. THANK YOU FOR COMING • Julie B. Smith, Contracts Specialist II - 602-534-2418 • City of Phoenix • Design and Construction Procurement – Office of the City Engineer • 200 W. Washington St, 8th Fl, Phoenix, AZ 85003 • Consulting & Construction for Capital Improvement Programs • Solicitations Website • Tabulations, Awards and Recommendations • Subscribe to Procurement Newsletter • Public Records Search

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