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An Overview of the Workday Project Last Updated October 2012

An Overview of the Workday Project Last Updated October 2012. Local IT Directors. Agenda Workday and Workday Project Overview Support Planning Desktop/Browser Impact Data Impact. Driving Forces/Project Goals.

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An Overview of the Workday Project Last Updated October 2012

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  1. An Overview ofthe Workday Project Last Updated October 2012

  2. Local IT Directors Agenda • Workday and Workday Project Overview • Support Planning • Desktop/Browser Impact • Data Impact

  3. Driving Forces/Project Goals • Community members have real time information at their desktops (access to data); • Effort is shifted from administrative/data entry to enhanced support (less transaction time); • Policies and procedures are standardized, yet flexible (aligned processes); • One common system that integrates w/other systems (aligned systems).

  4. What is Workday • Workday at a Glance • Provider of web-based HR, Payroll and Finance systems deployed via cloud. • Utilizes Software-as-a- Service (SaaS) software delivery model. • A “next generation” provider with: • 350+ Customers (Georgetown University, first higher education customer as of July 2010)

  5. What is Workday Employee Essentials PeopleSoft HR/Payroll (Faculty, Staff, Students) APDB Safety Others HR Online COLTS Retired

  6. Why Workday 1 One HR/Payroll system to be integrated with Kuali, Taleo, Kronos, and variousother Cornellsystems (including other existing PeopleSoft applications) Data access … Aligned systems … Less transaction time Source: Workday

  7. Workday Key Features: HRMS/Payroll Applications 2 Designed for, accessible bya variety of users (via web) Data access … Aligned systems … Less transaction time

  8. Workday Key Features: HR/Payroll Applications 3 Workflow enabled (routing of info) 4 Accessible, real-time reports/data Data access … Aligned systems … Less transaction time

  9. Workday Demo

  10. The Project Structure Steering Committee Paul Streeter Mary Opperman Cathy Long Craig Higgins Tony Caudill Lyman Flahive Laurie Cecere Sunny Donenfeld Peter Turner Sandy Dhimitri Julie Delay Kellie Page Dave Taylor Ron Seeber Ted Dodds Craig Adams Davina Desnoes Cathy Long Wes Buchanan Judy Virgilio Joanne DeStefano Executive Sponsors Dave Taylor Paul Streeter Mary Opperman

  11. Test Project Stages Plan Core Functionality Design We Are Here Campus Reviews Project Decisions Build Initial Prototype Campus Testing Project Team Testing Deploy Post Go-Live Testing Prototype Campus Improvements System Enhancements Checkpoints

  12. Project Timeline? • Agreement to deploy when it benefits campus • Is Workday ready? • Is CU technology ready? • Is campus ready? • Planned January cutover delayed • Integrations not fully completed • Payroll testing • Evaluating options (quarterly)

  13. Support at Cutover • All “view” access enabled at go-live • Employees, managers, assigned roles • Staged rollout of business processes • Partnership in local unit success • Command Center • Remedy supported • Hot line • Website

  14. Desktop/Browser Impacts • Workday's rich browser interface is enabled by the Adobe® Flex™ Internet application framework and requires any browser that works with Adobe Flash Player 10.1.53 or later to run correctly. • This includes Microsoft Internet Explorer version 6, 7, 8, or 9 or Mozilla Firefox version 2, 3.x, or 4.x. • For optimal results, use Workday on Internet Explorer 7 or later or Firefox 3.5 or later. • If your company runs Internet Explorer under the High security level, you need to make some Internet Explorer setting changes for each user running Workday, or users will receive errors and not be able to proceed beyond the home page.

  15. Desktop/Browser Impacts System Memory Requirements • We suggest that you configure your users' client machines with memory capacity corresponding to their use of Workday. We recommend the following memory configurations: • For administrative users accessing high data volumes in reports or tasks, 2 gigabytes (GB) of memory. • For administrative users running staffing and other business processes frequently, 1 gigabyte (GB) of memory. • For casual users, such as employees maintaining their PTO or personal data, 512 megabytes (MB) of memory • Website: hr.cornell.edu/workday

  16. New Reporting Culture • Supervisors & Admin Managers will have increased access to data (within their org structure) • Robust reports / analytics that are actionable • Real-time data • Shared reporting responsibility betweenCornell andWorkday (via regular functionality releases) • Local developer access via web service / extract • Seth Brahler (spb32, 255-9696)

  17. Data Delivery Toolsets

  18. Workday Demo

  19. Questions???

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