Division of vital records administration http www sos nh gov vitalrecords
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New Hampshire Department of State. Division of Vital Records Administration http://www.sos.nh.gov/vitalrecords. Re-engineering ver. 1.0. 1988-92 in-house development of AVRIS Clipper-written application VR users uploaded data into VR maintained BBS

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Division of vital records administration http www sos nh gov vitalrecords

New Hampshire

Department of State

Division of Vital Records Administration

http://www.sos.nh.gov/vitalrecords


Re engineering ver 1 0

Re-engineering ver. 1.0

  • 1988-92 in-house development of AVRIS

    • Clipper-written application

    • VR users uploaded data into VR maintained BBS

    • Integrated birth, death, marriage, divorce and fetal death data collection

    • Issuance of certificates

    • Fee collection

    • Internally maintained


Re engineering ver 2 0

Re-engineering ver. 2.0

  • 1996-98: VRV2000 developed by ManTech

    • Phased implementation including development of:

      • Strategic business plan

      • Business process re-design

      • Information strategy plan

      • Detail specifications

    • Client/Server; Power Builder front end; Oracle DB

    • Fully integrated VR data collection and issuance

    • Full business backend with financial reports and accounting

    • Automated federal file generation

    • Many tailor-made reports with ability to do ad-hoc queries on the database side


Re engineering ver 3 0

Re-engineering ver. 3.0

  • 2004: NHVRIN developed by CNSI

    • Web based; accessible anywhere; .NET web app.

    • Oracle 9i database (to be migrated to SQL Server)

    • Enhanced version control – single app.

    • Immediate and less expensive dissemination of software revisions

    • Fully integrated VR data collection and issuance

    • Full business backend with financial reports and accounting

    • Automated federal file generation

    • Many tailor-made reports with ability to do ad-hoc queries on the database side


Re engineering ver 3 0 continued

Re-engineering ver. 3.0Continued

  • Incorporation of OVS software for real time SSA verification of SSNs

  • Adoption of 2003 NCHS standard certificate revisions for birth, death and fetal death

  • Facilitates web-based query systems

  • Rules for all mandatory elements on the web forms, Cause of Death, Age Calculations etc.

  • Online Certification of Cause-of-Death by Physicians

  • Same Look and Feel as legacy minimizing user training and transition to new application

  • Built in HIPAA/NAPHSIS security compliant security


Re engineering nh reasons for success

Re-engineering NHReasons for Success

  • Dedicated Business staff that have survived 3 software development projects

  • Good requirements documentation

  • Clear scope, scale and budget

  • Stable contractors and effective PMs

  • Funding (capital budget, SSA funds, VRIF)

  • Strong external constituents

  • Competent and integrated IT support – centralized OIT

  • Built on model standards and NAPHSIS use case model requirements

  • Luck

  • Transfer to Secretary of State from DHHS


Re engineering nh costs

Re-engineering NHCosts

  • Relatively cheap

    • Version 1 absorbed in operation costs of Vital Records

    • Version 2 cost 1.4 million with much of that going towards back-file conversion

    • Version 3 will cost 1.5 million, and is broken down into the following pots:

      • $1,000,000 Capital funds

      • $ 497,000 SSA EDR funds

      • $ 51,000 VRIF


Benefits we ve seen

Benefits We’ve Seen

  • Improved Quality

  • Reduction in queries

  • Rapid TAT between collection and issuance/file generation

  • Process going paperless

  • Ease of data linkages


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