document management solutions automate the accounts payable

1. Document Management Solutions Automate the Accounts Payable ProcessBy Kevin D’ArcyVice President of Sales & Marketing

2. Document Management Solutions Are you looking for a document management solution to automate the accounts payable process? Could your accounts payable department benefit from optimized approvals, payment cycles and reporting as well as lowered costs and risk of accrual misstatement? This presentation will discuss the benefits of document management and specifically focus on how accounts payable departments can benefit from high quality document management solutions.

3. Benefits of Document Management Document management solutions allow your business to: store all of your important information in one unified, easy to maintain, structure combine scanned paper files, electronic documents and e-mail; perform simple searches to retrieve files in seconds, not hours reclaim your office space from ugly filing cabinets and banker's boxes integrate with your existing office software; improve your business efficiency and customer service; save money by reducing your paper consumption and reduce your organization's ecological footprint.

4. Implementing Document Management Implementing a document management system can be as simplistic as a single user or small office application; to a business-wide solution allowing access to your company documents from anywhere in the world. The implementation of a document management or enterprise content solution can transform the profitability, efficiency and sustainability of any organization.

5. Eliminate Unnecessary Costs A quality accounts payable document management solution will enable your business to capitalize on methods that eliminate unnecessary costs as well as add value. With quality document management and imaging solutions your accounts payable department can eliminate bottlenecks that add cost, time and risk. Process automation with electronic document management allows your accounts payable department to process document in less time.

6. Automated Document Processes Quality document management solutions also allow your accounts payable department to eliminate stalled invoices and automate document routing, seize all vendor discounts, improve vendor relationships and increase favorable terms. Accounts payable departments can also use these document management solutions to optimize approvals, payment cycles and reporting, which results in lowered costs and risk of accrual misstatement. These automated processes allow your accounts payable department to take on volume increases without additional staffing.

7. Additional Benefits Document management solutions also provide Accounts payable departments the following benefits: Increased flexibility for customers to submit invoices in their preferred formats—whether faxing, scanning or through inter-office mail for accounts payable staff to scan Automated matching of invoices and checks can save many man-hours per week Easier audits with quicker access to needed documents and transaction histories The ability to replace costly, error-prone paper processes with automated records management and the ability to resolve vendor disputes instantly with supporting document at user’s fingertips – POs, invoices and packing slips.

8. Document Management Solutions Contact your local document management company to learn how the can help bring your accounts payable department peace of mind, not pieces of paper. Document management solutions allow your accounts payable department to store all of your important information in one unified, easy to maintain structure, which eliminates unnecessary costs and adds to your businesses bottom line.

9. About the Author Kevin D'Arcy is VP of Sales and Marketing for MES Hybrid Document Systems, Ontario's leading document scanning and document management supplier. For more information about document management solutions, visit http://www.mesltd.ca/.