A Special Presentation for Texas Emergency Management Conference April, 2012

1. A Special Presentation forTexas Emergency Management ConferenceApril, 2012 Public Assistance Grant Program for Private Nonprofits and VOADs providing Donated Resources

2. Public Assistance Grant Program The Public Assistance Program provides supplemental Federal disaster grant assistance for emergency work and the repair, replacement, or restoration of disaster-damaged, publicly owned facilities and the facilities of certain Private Non-Profit (PNP) organizations.

3. Ways to consider value of eligible work completed by Private Nonprofit (PNP) • For Direct Reimbursement by FEMA • Nonprofit is an eligible applicant. • Nonprofit is performing eligible work on an eligible facility. • For Reimbursement by the eligible applicant • Nonprofit is not an eligible applicant. • Nonprofit is directed to perform eligible work by an eligible applicant. • A Memorandum of Agreement or Understanding or Mutual Aid Agreement (MOU, MOA, MAA) directs the Nonprofit to conduct these activities on the eligible applicant’s behalf; Memorandum identifies what compensation will be. • Donated • Nonprofit does not receive reimbursement • Eligible applicant may claim a credit for emergency work and resources donated by the PNP if there is a Mutual Aid Agreement in effect and the work performed is not the official mission of the Nonprofit or VOAD.

4. Native American Tribal Governments and Tribal Organizations State Government County Government City / Town / Village Other political subdivision of the State Certain Private Non-Profit Organizations A grantee is a State or tribal government that is responsible for administering Public Assistance grants. A sub-grantee is an eligible applicant that receives a Public Assistance grant as reimbursement for performing eligible disaster work. Eligible Applicants

5. PNP Definitions • Private nonprofit organization – means any nongovernmental agency or entity that currently has: • An effective ruling letter from the U.S. Internal Revenue Service, granting tax exemption under sections 501 (c), (d), or (e) of the Internal Revenue Code of 1954 or • Satisfactory evidence from the State that the nonrevenue producing organization or entity is a nonprofit one organized or doing business under State law. (44 CFR § 206.221 (f) (1 and 2) • AT THE TIME OF THE DISASTER

6. Private Non-Profit (PNP) facilities that provide the following critical services are eligible for Public Assistance: Private Nonprofit Entities Critical Services • Emergency facilities, such as fire departments, rescue squads, and ambulance services. • Medical facilities, such as hospitals, outpatient and rehabilitation facilities. • Educational facilities, such as primary and secondary schools, colleges and universities. • Power, Water, & Sewer Utilities • Communications Systems • Nursing Homes

7. To be eligible, the facility must: Be the legal responsibility of an eligible applicant Have been in active use at the time of the disaster Be located in the designated disaster area Not be fundable by another federal agency Facility Eligibility Cost Work Facility Applicant

8. The following essential service facilities are eligible for Public Assistance and may apply directly to FEMA for emergency work. However, the PNP must first apply to the Small Business Administration (SBA) for a disaster loan for permanent repair work before applying to FEMA. Private Nonprofit Entities Essential Services – 44 CFR 206.221(e) (7)

9. Private Nonprofit Entities More Essential Services

10. To be eligible, the work must: Be disaster related Be located in the designated disaster area Be the applicant’s responsibility Work Eligibility Cost Work Facility Applicant

11. Types of Work Categories A and B Emergency Work • Debris Removal • Emergency Protective Measures Permanent Work • Roads and Bridge Systems • Water Control Facilities • Public Buildings / Equipment • Public Utilities • Other (Parks, Recreation, etc.) Emergency Work are actions taken by Applicants before, during, and after a disaster to save lives, protect public health and safety, and prevent damage to improved public and private property.  Categories C thru G Permanent work to restore an eligible damaged facility to its pre-disaster design. Work ranges from minor repairs to replacement.

12. The application process cont’d… • Potential Applicants should: • Attend a state-sponsored Applicants’ Briefing to receive information about the Public Assistance Program and state requirements. • Complete and submit to the state a Request for Public Assistance (RPA) form. Applicants may submit the RPAs at the Applicants’ Briefing or submit them to the State within 30 days following the designation of the area in which the damage is located.

13. The application process cont’d… • Applicants should: • Attach proof of PNP status as well as documentation supporting that the PNP is an eligible PNP. • Document all damages and costs with pictures, written descriptions and financial records. These documents should be kept in separate files that pertain to a project worksheet. This will be essential at time of project closure. • The State also will assign a State Public Assistance Crew Leader to help the applicant.

14. Insurance • Insurance on the facility must be obtained and maintained once as a condition of FEMA funding. • Insurable buildings located in a special flood hazard area must have insurance in place or FEMA funding may be reduced following a disaster.

15. Reimburse by an eligible applicant to a PNP/VOAD. Private Nonprofit organizations that provide emergency sheltering, feeding and minor medical services must have a written agreement (Contract) with the State or Local Government to receive reimbursement for their services. All invoices would have to be submitted by the State/Local Government to FEMA for possible reimbursement. Operational costs for Private Nonprofit organizations to deliver a service are not eligible when Private Nonprofit organizations provide emergency sheltering as part of their primary mission.

16. Difference between donated resources and reimbursable work • PNP s who provide DONATED resources to other eligible applicants will not be eligible for reimbursement for these goods and services. • The eligible applicant may receive a credit for this work or goods supplied from FEMA. • PNPs who provide CONTRACT goods and services to an eligible applicant should seek reimbursement of these from that applicant pursuant to the terms of the contract or Mutual Aid Agreement

17. 9500 Series FEMA 9500 series policies are not disaster-specific, though they may be developed or modified as a result of specific disaster experience. These resources are available on-line at FEMA.gov. • 9521.1 Community Center Eligibility (8/11/98) • 9521.2 Private Nonprofit Museum Eligibility (8/17/99) • 9521.3 Private Nonprofit Facility (PNP) Eligibility (7/18/07) • 9521.4 Administering American Indian and Alaska Native Tribal Government Funding (4/30/07) • 9521.5 Eligibility of Charter Schools (6/16/06) • 9523.6 Mutual Aid Agreements for Public Assistance • 9523.19 Eligible Costs Related to Pet Evacuations and Sheltering (10/24/07) • 9525.2 Donated Resources

18. For more information about outreachkristy.barbier@fema.dhs.govmark.davis2@fema.dhs.gov QUESTIONS?