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HOW TO COMPLETE THE TRAVEL REIMBURSEMENT FORM FOR OVERNIGHT TRAVEL

HOW TO COMPLETE THE TRAVEL REIMBURSEMENT FORM FOR OVERNIGHT TRAVEL. TRAVEL FORM. THE TRAVEL FORM SHOULD NOT BE WRITTEN ON EXCEPT FOR THE SIGNAUTRES WITH THE DATES FILL OUT THE “ BREAKDOWN ” TAB FIRST THEN MOVE TO THE “ EXPENSE ” TAB

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HOW TO COMPLETE THE TRAVEL REIMBURSEMENT FORM FOR OVERNIGHT TRAVEL

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  1. HOW TO COMPLETE THE TRAVEL REIMBURSEMENT FORM FOR OVERNIGHT TRAVEL

  2. TRAVEL FORM • THE TRAVEL FORM SHOULD NOT BE WRITTEN ON EXCEPT FOR THE SIGNAUTRES WITH THE DATES • FILL OUT THE “BREAKDOWN” TAB FIRST THEN MOVE TO THE “EXPENSE” TAB • ALL SIGNATURES MUST BE OBTAINED BEFORE SUBMITTING TO PURCHASING • REMEMBER TO HAVE ALL RECEIPTS THAT ARE REQUIRED ATTACHED TO THE FORM • MEAL REIBURSEMENT RATES CAN BE FOUND AT THE FOLLOWING : DFA MEAL REIMBURSEMENT RATES • THE TRAVEL POLICY CAN BE FOUND HERE:RCSD TRAVEL POLICY (PAGE 20)

  3. DATE, PURPOSE, POINTS OF TRAVEL & MILES ENTER THE FIRST DATE OF TRAVEL ENTER THE PURPOSE OF YOUR TRAVEL ENTER YOUR STARTING & ENDING LOCATION ENTER THE MILEAGE YOU TRAVELED (IF APPLICABLE) THE MILEAGE REIMBURSEMENT RATE WILL AUTOMATICALY BE CALCULATED FOR YOU AT THE CURRENT RATE IF YOU HAVE NO MILEAGE, LEAVE IT BLANK

  4. MEALS YOU CANNOT TYPE HERE ENTER THE COST OF EACH MEAL FOR EACH DAY OF TRAVEL IN THE DAILY MAX COLUMN PUT THE DAILY PER DEIM AMOUNT FOR THE AREA YOU ARE TRAVELING IN THE DAILY MEALS ALLOWED COLUMN IS COMPUTED FOR YOU IF YOUR MEALS ARE MORE THAN THE MAX, IT STOPS AT THE MAX IF YOUR MEALS ARE LESS THAN THE MAX, THEN IT COMPUTES THAT NUMBER YOU CANNOT ENTER NUMBERS IN THE YELLOW CELLS THE DAILY MAX NUMBER MUST BE ENTERED BY YOU THE TRAVELER

  5. HOTEL, PUBLIC CARRIER, OTHER ENTER YOUR HOTEL COST FOR THE NIGHT IF YOU HAVE AIRLINE COSTS OR TAXI COSTS, ENTER THE COSTS IN THE PUBLIC COLUMN IF YOU HAVE ANY OTHER EXPENSES, LIST THEM AND THE AMOUNT

  6. EXPENSE TAB ENTER YOUR NAME ENTER YOUR VENDOR NUMBER ENTER YOUR ACCOUNT STRING

  7. EXPENSE TAB ENTER YOUR ADVANCE OR TRAVEL CARD CHARGES (IF APPLICABLE) ENTER YOUR PERIOD OF TRAVEL ALL AMOUNTS CLAIMED WILL BE INSERTED AUTOMATICALLY

  8. SIGNATURES AND DATES • ALL SIGNATURES AND DATES MUST BE COMPLETED ONCE THE • FORM IS PRINTED • THESE WILL BE THE ONLY HAND WRITTEN PARTS OF YOUR TRAVEL VOUCHER

  9. EXAMPLE OF BREAKDOWN TAB FOR TRIP WITH MILEAGE

  10. EXAMPLE OF EXPENSE TAB FOR TRIP WITH MILEAGE WITH TRAVEL CARD PAYING FOR HOTEL

  11. EXAMPLE OF BREAKDOWN TAB WITH AIRLINE CHARGES PAID BY TRAVELER

  12. EXAMPLE OF EXPENSE TAB FOR AIRLINE CHARGES PAID BY TRAVELER

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