Florida stc 991 160 11 2 statewide and global courier services training overview
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Florida STC 991-160-11-2: Statewide and Global Courier Services Training Overview PowerPoint PPT Presentation


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Florida STC 991-160-11-2: Statewide and Global Courier Services Training Overview

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Florida STC 991-160-11-2: Statewide and Global Courier ServicesTraining Overview

Supported by


WebEx “Housekeeping”

  • Once again, to prevent background noise and assure sound quality for all participants, please press *6 to mute your phone, and #6 to un-mute, or use your phone’s mute button.

  • Please do not use your phone’s hold feature.

  • Submit questions any time by using the Chat Box feature in the lower right-hand corner of the WebEx screen.

  • We’ll have a formal Q/A wrap-up at the end of our presentation.


Agenda

  • How we came to the new contract.

  • Why!

  • New Contract

  • Award Vendors

  • Deliverables

  • Benefits of new contract.

Historical Overview

Contract Overview

Contract Benefits

  • Any Questions?

  • Contact Information

Ways to reduce cost.

Cost Saving Tips & Ideas

Questions / Contact Us


Historical Contract Overview

  • Courier Services Contract 991-160-11-1 began Aug. 13, 2010. This contract included county-based couriers for same day service and FedEx for statewide and global.

  • On November 12, 2010 – Terminated for Convenience

    • FedEx end date January 30, 2011 @ 11:59 pm.

  • On November 17, 2010 – New Contract solicitation launch.

  • Awarded on December 20, 2010 to both FedEx and UPS

  • Contract Signed by the contractors January 13, 2011.


Contract Overview

  • New State Term Contract No.: 991-160-11-2.

  • Term 5 years with 5 years renewal.

  • Contract Date: January 31, 2011 – January 30, 2016.

  • Two Awarded Vendors:

    FedEx and UPS

  • Each State Agency has the option to choose either Contractor for services.

  • FedEx account numbers should not change.


Contract Information:

STC Web page:

http://dms.myflorida.com/contract_search/(category)/2

  • Discount Summary

  • Vendor information

  • Price Sheets

  • Full Contract

  • Contract Manager Information


Contract Overview

  • MONEY BACK GUARANTEE: if packages are not delivered within 5 minutes of the chosen Service Level.


Contract Benefits

  • Two Vendors

  • Declared Value 50 percent less than standard.

    • Estimated Reduction of $50,000 per year.

  • Fuel Surcharge CAPs: Ground 6 percent and Express 10 percent.

    • Estimated Reduction of $150,000.

  • Better than State of New York Pricing in most areas.

  • Major reductions than current contract pricing

    • Savings Models


Savings Model – First Overnight


Savings Model – Next Day AM


Savings Model – Next Day PM


Savings Model - 2nd Day Express Air


Savings Model – 3rd Day Express Air


Savings Model – Ground


Cost Saving Tips and Ideas

  • Combine shipments to the same address:

    Example : a person in Tallahassee sends average 10 individual pieces of mail a day to Jacksonville. Coming from the same person and signed by the same person each one pound Priority Standard (FedEx Term)


Cost Saving Tips and Ideas

  • Papers should not normally have declared value

    Example : Sending of Checks with declared value:


Cost Saving Tips and Ideas

  • Avoid using First Overnight

    Example First Overnight costs $42 for the letter pack:

    From Tallahassee to Anywhere in the State:


Cost Saving Tips and Ideas

  • Use Ground Not Express in State


Cost Saving Tips and Ideas

Use on line shipping tools provided at:

http://www.fedex.com/us/

http://www.ups.com/

No Ground on Hand Written Tickets


Cost Saving Tips and Ideas

Use on line shipping

  • Saves time - about 2 minutes per package.

    • That can calculate to savings with 20,000 packages

      2 minutes extra per package @ .20 per minute - $12/hr.

      Savings of $8,000/month or $96,000/year.

  • Saves money online system checks addresses to make sure they are deliverable.

    • Each address correction adds $10 to $15 to each shipment.

    • No discrepancies like with handwriting errors.


Contract Resources


Questions:


Thank you for joining us!


Contact Information


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