Pregnancy Assistance Fund – Support for Pregnant and Parenting Teens and Women

1. Pregnancy Assistance Fund – Support for Pregnant and Parenting Teens and Women U.S. Department of Health and Human Services Office of Public Health and Science Office of Adolescent Health July 7, 2010 2:00 p.m. ET 1

2. Purpose of Today’s Call • Review the Pregnancy Assistance Fund: Support for Pregnant and Parenting Teens and WomenFunding Opportunity Announcement, including: • the purpose, • eligibility requirements, and • how to apply for funds • Will not be answering questions specific to individual applications 2

3. Introductions Office of Adolescent Health Evelyn Kappeler, Acting Director Alice Bettencourt, Acting Deputy Director Allison Roper Amy Margolis Deborah Rose Jennifer Gannon Lillian Sowah Office of Grants Management Karen Campbell, Director • Megan Landry • Melodye Watson • Miryam Gerdine • Tara Rice • Tanya Sanders 3

4. Overview of the Office of Adolescent Health & The Pregnancy Assistance Fund

5. Office of Adolescent Health (OAH) Consolidated Appropriations Act, 2010 directed that the new OAH be established Implements and administers new grant program to support evidence-based teen pregnancy prevention approaches Implements the Pregnancy Assistance Fund from the Patient Protection and Affordable Care Act, 2010 Coordinates adolescent health programs and initiatives across the U.S. Department of Health and Human Services 5

6. Office of Grants Management • Official signatory for obligating federal grant funds • Official signatory for all grant business • Monitors all business/financial transactions on grants for compliance with Federal Grants Regulations and HHS Policies

7. Pregnancy Assistance Fund • Patient Protection and Affordable Care Act (Public Law 111-148) sections 10211- 10214 • Authorizes $25 million for each of fiscal years 2010 through 2019 • Authorizes the Secretary of HHS, in collaboration and coordination with the Secretary of Education, to establish and administer a Pregnancy Assistance Fund to award competitive grants to States to assist pregnant and parenting teens and women • Purpose: To develop and implement programs to assist pregnant and parenting teens and women

8. Award Information • Type of Award: State Competitive Grant • Number of awards: Up to 25 • Project Period: 3 years • Funding Range: $500,000 - $2,000,000 • Start Date: September 1, 2010 • States (including Tribes, Reservations and Territories ) may only submit one application for consideration 8

9. Any State which includes the District of Columbia, any commonwealth possession, or other territory of the United States, and any Indian tribe or reservation. A signed letter from the authorized State representative must accompany the application; should include documentation establishing the authorized representative’s authority to apply for and administer the grant funds on behalf of the State. Who is eligible to apply? 9

10. Pregnancy Assistance Fund: Use of Funds • States may propose to use grant funds to carry out any or all of the following activities: • Support for Pregnant and Parenting Student Services at Institutions of Higher Education • Support for Pregnant and Parenting Teens at High Schools and Community Service Centers • Improving Services for Pregnant Women Who Are Victims of Domestic Violence, Sexual Violence, Sexual Assault, and Stalking • Increasing Public Awareness and Education 10

11. Cost-Sharing or Matching • Institutions of Higher Education receiving funds from a State must provide 25 percent match (cash or in kind) • High schools, community service centers and State Attorneys General receiving funds from a State, and entities that provide public awareness and education activities, are not required to provide matching or cost sharing 11

12. Support for Pregnant and Parenting Student Services at Institutions of Higher Education • Establish, maintain, or operate pregnant and parenting student services at eligible institutions of higher education • May conduct program on the campus and/or sub-grant with service providers in the local community • Must supplement, not supplant, existing funding for such services • Propose strong linkages and referrals with existing service providers • 25 percent cash or in-kind match required • All educational programs and activities must be in compliance with the requirements of Title IX of the Education Amendments of 1972, 20 U.S.C. §1681 et seq. 12

13. Support for Pregnant and Parenting Teens at High Schools and Community Service Centers • Establish, maintain or operate pregnant and parenting services to eligible high schools and community service centers that serve eligible youth • High Schools and Community Service Centers may operate in the same general manner and in accordance with all conditions and requirements described for Institutions of Higher Education, except that the 25 percent matching requirement does not apply • Community service centers funded under this FOA may serve out of school youth • All education programs and activities must be in compliance with the requirements of Title IX of the Education Amendments of 1972, 20 U.S.C. §1681 et seq.

14. Support for Pregnant and Parenting Teens (IHEs, High Schools, and Community Service Centers) Program Activities • Conduct a needs assessment and set goals • Conduct an annual assessment of performance • Identify public and private service providers to meet the needs of students enrolled who are pregnant or are parents • Assist participants in locating and obtaining services that meet the needs of enrolled students who are pregnant or are parents. • Provide referrals for prenatal care and delivery, postnatal care, enrollment assistance for health coverage under Medicaid and CHIP, infant or foster care, or adoption, to a student who requests such information 14

15. Improving Services for Pregnant Women Who Are Victims of Domestic Violence, Sexual Violence, Sexual Assault, and Stalking • Make funding available to the State Attorney General to assist statewide offices in providing one or more of the following: • Intervention services, accompaniment, and supportive social services for eligible pregnant women who are victims of domestic violence, sexual violence, sexual assault, or stalking. • Technical assistance and training relating to violence against eligible pregnant women to be made available to the following: • Federal, State, tribal, territorial, and local governments, law enforcement agencies, and courts • Professionals working in legal, social service and health care settings • Nonprofit organizations • Faith-based organizations

16. Increasing Public Awareness and Education • Increase public awareness and education concerning any services available to pregnant and parenting teens and women • Set guidelines or limits as to how much funding may be utilized for public awareness and education • May include the development of user-friendly websites and new media tools to increase such awareness and access to appropriate services • Supportive of a broader set of activities supporting pregnant and parenting teens and women

17. Any Questions? 17

18. Program Expectations • Propose program activities that emphasize health, education, and social services for pregnant and parenting adolescents and women • May also serve fathers or spouses through these funds • Linking to existing services is expected • Demonstrate collaboration among relevant State agencies and leverage other resources or links to existing support services • Utilize evidence-based programs or practices and include data supporting the effectiveness of the proposed evidence-based strategies

19. Performance and Reporting Criteria Eligible institutions and organizations receiving funds from the State must prepare and submit to the State, by the date determined by the State, a report including: • Itemization of the pregnant and parenting student services program’s expenditures for the fiscal year; • Review and evaluate performance of the program using the specific performance criteria or standards established by the State; and • Description of the achievement in meeting the needs of the students who are pregnant or are parents, and the frequency of use of the program by such students.

20. Performance and Reporting Criteria Performance Criteria • Performance criteria should be established by the State and should reflect the specific activities or programs being implemented. Program outcomes may include, but are not limited to: • Graduation rates, school retention and reduction in drop out rates, access to prenatal care, parenting skills, infant mortality rate, subsequent pregnancy rates, and other maternal and child health outcomes. • States shall identify the format of the report. The State will share the performance criteria and the report format with the funded institution of higher education, high school or community service center.

21. Medical Accuracy & Age-Appropriateness • States are expected to ensure that materials used in any activities funded under this announcement are medically accurate and complete. • “medically accurate and complete” means verified or supported by the weight of research conducted in compliance with accepted scientific methods; and published in peer-reviewed journals, where applicable or comprising information that leading professional organizations and agencies with relevant expertise in the field recognize as accurate, objective, and complete. 21

22. Application Content

23. Contents of Application Submission • Table of Contents • Letter from the Authorized State Representative • Abstract (one-page) • Application Narrative (no more than 25 pages) • Description of Problem and Need • Project Goals and Objectives • Implementation Plan • Work plan and Monitoring • Stakeholder Participation • Budget Narrative/Justification • Appendices 23

24. Project Abstract (1 page) • Should include: • Name of State, Territory, Indian Tribe or Reservation • Project Title • Applicant Agency/Authorized State Representative • Address • Contact Name • Contact Phone Numbers (Voice, Fax) • E-Mail Address and Web Site Address, if applicable • Clear, concise description of the project that can be understood without reference to other parts of the application. No more than 500 words 24

25. Application Narrative Formatting • No more than 25 pages • Double-spaced • 8 ½ x 11 inch (letter-size) pages • 1-inch or larger margins on top, bottom, and both sides • At least 12 point font • All pages, charts, figures, and tables should be numbered (do not need to be double-spaced) 25

26. Application Narrative:Description of Problem and Need • Assessment of the needs related to pregnant and parenting teens and women • Include any analysis that was conducted to identify the target populations and/or geographic areas • Brief descriptions of existing programs that address the issues and gaps • Identify those with greatest need that will be served and how funds will be used to focus on specific populations and/or geographic areas with the greatest need that are underserved  • Describe how project-supported activities are medically accurate and complete, incorporate cultural competency, age appropriateness, and linguistic and literacy appropriateness 26

27. Application Narrative:Project Goals and Objectives • Specific program goal(s), outcome objectives, and logic model • SMART objectives • S – Specific • M – Measurable • A – Achievable • R – Realistic • T – Time-framed • Measures of program outcomes may include, but are not limited to, graduation rates, school retention and reduction in drop out rates, access to prenatal care, parenting skills, infant mortality rate, subsequent pregnancy rates, and other maternal and child health outcomes. 27

28. Application Narrative:Implementation Plan • Describe organizational structure of the responsible Agency • Include information about key staff and their roles • Discuss available resources and organizational capacity to implement program • Develop a plan for each proposed program activity and the funds to be used • Describe the use of evidence-based programs and practices and include any supporting data • Discuss barriers to implementation, procedures, monitoring, and coordination • Describe how linkages to existing health, education, and social services will occur 28

29. Application Narrative:Work plan and Monitoring • Describe how the State will manage the grant project • Discuss how program integrity and efficiency will be ensured • Identify how criteria will be established to make any sub-awards • Discuss how performance criteria will be monitored and assessed through annual reporting • Describe the monitoring process for sub-awardees • Identify how medical accuracy will be monitored 29

30. Application Narrative:Stakeholder Participation Describe how State will involve others including: Service recipients Existing health, education, and social service providers Institutions of higher education High schools Community service centers State Attorneys General offices Describe how others will be involved in the design and implementation of the proposed project as appropriate 30

31. Budget Narrative/Justification • Outline proposed costs that support all project activities • Thoroughly describe how the proposed costs are derived • Breakdown each line item and provide an explanation of the costs • Personnel should include salary per person and percent of time each person will spend on grant • Detailed information for the first year and a brief summary of the budget for years 2-3 • In-kind contributions should be included (source of contribution and how value was determined) 31

32. Appendices • Appendices are for supportive information only • All critical information for the proposed project should be included in the body of the application • Label all items in the appendices clearly Examples of Appendices: • Curriculum Vitae or Resumes for key personnel • Organizational structure • Examples of organizational capabilities • Other supplemental information which supports the application 32

33. Budget Information • Applicants must complete the Standard Form 424a with a proposed budget • Budget proposals should be for one year only • Annual Conference • Technical Assistance trainings • Contact OGM with specific budget form questions 33

34. Funding Restrictions • Funds may not be used: • For building alterations or renovations, construction, fundraising activities, political education or lobbying • To supplant or replace current public or private funding • To supplant on-going or usual activities of any organization involved in the project • To purchase or improve land, or to purchase, construct, or make permanent improvements to any building • To reimburse pre-award costs 34

35. Any Questions? 35

36. Application Submission Instructions

37. Receipt Deadlines • August 2, 2010 • No later than: • 8:00 p.m. Eastern Time for electronic applications • 5:00 p.m. Eastern Time for hard copy applications sent by mail or hand delivered • Late applications will not be accepted for review 37

38. Electronic Submissions • Grants.gov- http://www.grants.gov/ • GrantSolutions- https://www.grantsolutions.gov/ • Register well in advance- at least one week • Must be submitted no later than 8:00pm Eastern Time on August 2,2010 • All required hardcopy original signatures and mail-in items must be received by the Office of Grants Management Grant Application Center no later than 5:00pm Eastern Time on August 3, 2010 • Applications are not considered valid until all electronic components, hardcopy original signatures, and mail-in items are received 38

39. Paper Submissions Must be received no later than 5:00pm Eastern Time on August 2,2010 Address all materials to: Office of Grants Management Office of Public Health and Science (OPHS) Department of Health and Human Services (DHHS) c/o Grant Application Center 1515 Wilson Blvd., Suite 100 Arlington, VA 22209 Include the following on the lower left corner of your mailing envelope: “ATTENTION: OFFICE OF ADOLESCENT HEALTH – PAF (NEW GRANT APPLICATION)” 39

40. Application Tips • If submitting a hardcopy by mail or hand delivering… • Do NOT staple or otherwise bind your application • Do NOT send any extraneous materials such as videos, books, etc. • Do NOT send double-sided information/ pamphlets • Do NOT submit any proposed curriculum or educational materials • DO double space on 8 ½ X 11 paper • DO submit an original and two copies 40

41. Application Tips • Read the entire FOA and application kit BEFORE writing • Write the One Page Abstract - AFTER the entire narrative is complete • Read the review criteria • Read the application instructions • Do NOT exceed the 25 double-spaced page limit for the application narrative • Turn in application no later than 5pm ET (hard copies) or 8pm (electronic copies) on August 2, 2010 • Allow time for any unforeseen difficulties with the on-line application process, etc. 41

42. Application Tips FOA is the primary guide to programmatic requirements Follow what the FOA says 42

43. Application Tracking Form • Applicants are encouraged to complete and submit this form directly to OAH at the time of application submission • Fax to (240) 453-2801, or • Email to oah.gov@hhs.gov • Used by the OAH to track grant applications • Form available in Appendix A of FOA

44. Review & Selection Criteria

45. The Application Review Process: Review Criteria • Eligible competing grant applications will be reviewed by a multi-disciplinary panel comprised of independent reviewers and federal staff, and subsequently reviewed by OAH staff • Applications will be assessed and scored by the panel of independent reviewers according to the following criteria:   • Description of Problem and Need (20 points) • Project Goals and Objectives (20 points) • Implementation Plan (20 points) • Work plan and Monitoring (20 points) • Budget (15 points) • Stakeholder Participation (5 points) 45

46. Final Award Decision Criteria • Scores, recommendations, and comments from the Objective Review Committee panels; • Geographic distribution of projects; • Geographic area to be served, particularly services to underserved areas and populations; • Extent to which there are a broad range of programs both in size and scope; and • Reasonableness of the estimated cost of the proposed project

47. Eligibility and Screen Out • Late registration for the online grant submission process may result in a late application • Late applications will be deemed ineligible • Applications must be submitted by an authorized representative • Application narrative is limited to 25 pages double spaced

48. Notification of Funding • Notice of Grant Award (NGA) notifies successful applicant of selection • The State's authorized representative will be notified of the outcome of their application by postal mail • The NGA includes any conditions on the award

49. Any Questions? 49

50. Thank you! • Office of Adolescent Health • Website - www.hhs.gov/ophs/oah • Email – oah.gov@hhs.gov • Phone – (240) 453-8128 • Office of Grants Management • Phone – (240) 453-8822 50