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FERNS PARADISE AGM July 15th, 2012. Presentation By Management committee. AGENDA. President’s Address Annual Report Financials Adoption of Audited Accounts Adoption of proposed Operational Budget for FY 2012-13 Adoption of Revised Layout Maintenance charge w.e.f. FY 2012 .

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Ferns paradise agm july 15th 2012

FERNS PARADISE AGM July 15th, 2012

Presentation

By

Management committee

AGM, July 15th, 2012


AGENDA

  • President’s Address

  • Annual Report

  • Financials

    • Adoption of Audited Accounts

    • Adoption of proposed Operational Budget for FY 2012-13

    • Adoption of Revised Layout Maintenance charge w.e.f. FY 2012

AGM, July 15th, 2012


AGENDA (Cont’d)

Appointment of Auditor and Fixing remuneration

FP Audit Committee report

Outstanding Issues/concerns

Any other matter with the permission of the Chair.

LUNCH BREAK

8. Election of New Management Committee Members

AGM, July 15th, 2012


President’s Address

AGM, July 15th, 2012


Annual report 2012 major achievements
ANNUAL REPORT – 2012Major Achievements

Financial Status

Association Office Building

Road Work

Beautification of Main Street

Tree Plantation Across the Layout

Basket Ball Court Refurbished

Playground Prepared

STP Stabilized & Water being utilized for Gardening

Ph-3 to Ph-2 connection for better distribution of water.

Entertainment /Social Events

Apna Complex: Ferns Paradise Web Portal

AGM, July 15th, 2012


ANNUAL REPORT – 2012Major Achievements (Cont’d)

  • Agreement with FBD for FP Club House

  • CCTVs installed at Gate and Club.

  • Gym Equipment Upgraded

  • Swimming Pool Maintenance

  • Wheelchair Access in Club House

  • Computer & Furniture for office & Club House

  • Children Park Renovation

  • Rain Water Harvesting Initiatives

  • LED Street Lights Installation

  • Benches for Walkers

AGM, July 15th, 2012


Adoption Of Audited Accounts

  • Accounts of FY 11-12 have been closed and have been audited

  • Balanced Sheet, I & E Statements along with the Audit Report have been sent to all members

  • It is now proposed for adoption.

AGM, July 15th, 2012


Financial update for 2011 2012

Financial Update for 2011-2012

AGM, July 15th, 2012


Collection Update

Layout

Rs, Lacs

FY 11-12 FY 12-13 (as on Jun,12)

Billed Collected Billed Collected

Ph 1 35.26 32.03 35.17 24.39

Ph 2 23.66 11.17 23.51 8.40

Ph 3 7.04 2.74 6.0 0.53

Advance 4.16 3.69

Total 65.9750.11 64.66 37.02 (57%)

Arrears collected 7.0 14.27*

Total Collection 57.13 51.29

(with arrears)

*(10.87+3.40)

AGM, July 15th, 2012


Expenditure Statement

Layout Expenses

Rs, Lacs

Item Annual 11-12 Annual 12-13(projected)

Salaries 6.0 7.0

Electricity 7.0 8.0

Maintenance 16.0 19.0

Security 14.3 16.0

Office 1.5 1.8

Others 1.7 2.0

TOTAL 46.5 53.8

Capital Exp/Projects 7.4 7.9 (actuals)

AGM, July 15th, 2012


Collections Update

Club House

Rs, Lacs

FY 11-12 FY 12-13 (as of Jun,2012)

Billed Collected Billed Collected

Ph1 13.60 12.48 13.48 7.82

Ph 2 6.08 5.46 6.40 3.70

Ph3 3.23 0.88 3.60 0.32

Advance 2.24 2.24

Total 22.91 21.06 23.48 14.08 (56%)

Arrears Collected 6.00 1.04

Total 27.06 15.12

(With Arrears )

AGM, July 15th, 2012


Club House Expenses

Rs, Lacs

Item Annual 11-12 Annual 12-13(projected)

Salary 1.2 2.5

Electricity 1.8 2.0

Celebrations 1.5 2.5

Maintenance 1.5 2.0

Security 2.0 1.5

Swimming pool 1.5 2.0

Others 0.1 0.2

Payment to FC 5.7 5.7

TOTAL 15.3 18.4

Property Tax w/Arrears 4.0

Capital Exp/Projects 0.8 0.5

AGM, July 15th, 2012


Finance Update (Cont’d)

BankBalances as on date

Current A/c FDs Total

Club 15.1 10.0 25.1

Layout Maint 16.5 30.0 46.5

III Phase Maint 5.6 5.6

PLUS

Average Outflow:

Club House         Rs 1.0 Lacs/- pm

Maintenance         Rs 4.2 Lacs /-pm

Rs, Lacs

Corpus fund declared as on date : Rs 60 Lacs

AGM, July 15th, 2012


Layout Maintenance-Projections

Projections for Fiscal year 2012-13   - Income

Surplus as on March 31st, 2012 23.0

Arrears collected In 12-13 (till date) 14.5

Projected Collections @ 80% 51 .0

TOTAL INCOME 88.5*

(*Excluding water charges)

Rs, Lacs

Projections for Fiscal year 2012-13   - Expenses

Operational Expenses 47.6*

Capital Expenses/Projects 27.0

Corpus Fund 2012-13 20.0

Contingency 5.0

TOTAL EXPENSES 99.6

(*Excluding bore well electricity, stp consumables approx 6 lacs)

Shortfall is Rs 11.1 Lacs which can be met by Rs 1.0 per sq ft increase in maintenance

AGM, July 15th, 2012


Proposal to revise the layout maintenance charges 2012 2013
Proposal to Revise the Layout Maintenance Charges 2012-2013

  • Increase Maintenance charges by Re. 1 per sq ft for built and under construction plots (making itRs 6 per sqft)

  • Increase maintenance charges by Re. 1 per sq ft for Vacant sites (Making it Rs 5 per sqft)

  • This will add Rs.11.2 lacs (@80% Collection)

  • AGM, July 15th, 2012


    Proposal for Approval

    • To adopt the revised maintenance charges with amendments if any

    AGM, July 15th, 2012


    AGENDA (Cont’d)

    • Appointment of External Auditor and Fixing remuneration

    • FP Audit Committee report

    AGM, July 15th, 2012


    Suggested Projects-Estimates

    Rs, Lacs

    Layout Total Rs 20 Lacs

    Street Light Backup 10.0

    STP tanker 1.0

    PC Backup 0.5

    Landscaping 1.0

    Electrical replacement 1.0

    Ground water recharge 1.5

    2nd Storage sump 5.0

    Clubhouse Total Rs 13.5 Lacs

    Pool motors to be changed 1.0

    New Gym Equipment 2.5

    Terrace Covering 10.0

    AGM, July 15th, 2012


    Outstanding Issues and Concerns

    • Renewal of FC Club House Tripartite Agreement 

    • Cauvery Water Supply

    • Strengthening of Bye-Laws & NOC Guidelines

    • Pollution Update

    AGM, July 15th, 2012


    THANK YOU

    AGM, July 15th, 2012


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