1 / 25

Integrated Imaging and Document Management System

Integrated Imaging and Document Management System. Product Demonstration. a demonstration of the power of document imaging and management. Scanning. Bar Coding. Indexing. E-mail. Archiving. Database Support. Import from other applications. Scanning.

maggierobinson
Download Presentation

Integrated Imaging and Document Management System

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Integrated Imaging and Document Management System Product Demonstration

  2. a demonstration of the power of document imaging and management

  3. Scanning Bar Coding Indexing E-mail Archiving Database Support Import from other applications

  4. Scanning • Based on Kofax ImageControls or TWAIN • High performance scanning at or near the rated speed of the scanner • Deskew, picking rectangles, bar codes, contrast and brightness support • Image preview with options to staple documents, delete, replace and insert pages

  5. Press Begin Scan The scanner control panel manages all the selections for your scanner make and model. It all sets up special features such as image deskew and duplex printing. 

  6. As pages are scanned, the images appear on the left side of the screen. The pages are being placed into an electronic in basket for you to work on. When the scanner is empty a message is displayed to let you add pages to the batch.

  7. When the batch is complete, a review window is displayed. Your pages are listed here. As you review the pages, you can discard, insert or replace pages., You can also group pages into multi-page documents.

  8. Indexing • Supports up to 100 user-definable fields • Supports ODBC Level 2 databases • Multiple data types including text, numeric, date, memo, and multiple entry

  9. Indexing • Validate entries against a table • Extract data from other ODBC databases • Database field fill in using bar code recognition • Short cut key feature reduces data entry for commonly used key words or names

  10. Indexing Documents are presented to the user via an electronic in-basket. When an scanned image is indexed, the user can zoom in on an area of the page for legibility.

  11. The image tool bar include options to: • Browse through pages of a document • Rotate an image • Print selected pages or the entire document • Enhance the image • Deskew the image • Send the document via e-mail • Image Annotations • Easy to use image window • The image window shows a page of the document being indexed. • A box is dragged around the area of the image to zoom in on • Double click on the image returns to full page viewing 

  12. Indexing To improve accuracy of your index, a field can be defined as table-driven. Codes are defined and the contents of the field must be a valid code. This feature can be used for document type codes, states, counties, subdivisions and more. halFILE even includes some common tables for your use!

  13. A field can be set up to be validated against a table. Then, a question mark can be clicked to viewed the valid coded for the field. The user double clicks on a valid code to automatically fill in thefield contents.

  14. Associated File Support .DOC .XLS .PDF .AVI .WAV Microsoft Word Microsoft Excel Adobe Acrobat Video Player Sound Player

  15. Associated File Support Imports documents using the native application as the viewer Documents are integrated and can be modified using the native application Word Excel VideoClips Sounds InternetWebPages Acrobat

  16. When an associated document is selected, the native application is used to view it. If you can associate the document to an application, you can file it in halFILE!

  17. Text File Support • Add-on “COLD” feature can filter and import ASCII text documents and captured computer output • Forms overlay feature handles output generated for forms such as Tax Statements • Text Files are integrated with Images and other documents

  18. The text window shows the document and provides selections for finding text, zooming and printing.

  19. You can overlay the text with an image creating the completed form.

  20. Search • Powerful database search engine • Document e-mail support with image annotation • Database reporting using Crystal Reports • View documents from the native application to provide editing capabilities

  21. For each criteria field, you specify the type of search to perform such as exact match or numeric or date range. halFILE does the work of converting your search into a powerful SQL query.  Search is as simple as filling in a form. 

  22. E-mail • E-mail documents across your LAN, WAN or Internet • Supports MAPI-compliant mail servers such as Microsoft Mail • Annotate your document before sending

  23. The e-mail icon loads the document as an attachment to an e-mail message. Wherever the message is sent, the document goes along for the ride!

  24. Archive • Organizes your documents in electronic folders • Prepares images for writing CDs • Keeps track of all documents in your database • Handles large magnetic disks, Network Attached Storage Devices and juke boxes • Saves database information for disaster recovery/backup • Provides status messages to Administrator

  25. hal Systems Corporation Contact us at: Voice: 800-442-9273 12750 Merit Drive Suite 810 Dallas, Texas 75251-1214 Fax: 214-691-4730 E-mail: sales@halfile.com [the end]

More Related