DOCUMENT IMAGING. Appending Documents to Records and Optical Character Recognition (OCR). APPLICATIONS AT BUFFALO STATE. Electronically Appending Document Images to Student Records Using Optical Character Recognition (OCR) to Create & Update Student Records From Hard Copy Documents.
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Appending Documents to Records and Optical Character Recognition (OCR)
Examine how the use of document imaging could be incorporated into the implementation of the SABRE Project.
This investigation should include examination of possible uses of this technology within enrollment management units, as well as issues related to cost of hardware and software.
Increased accuracy will affect:
1. Undergraduate Admissions
A. Inquiry Cards – 20,000/year
B. Applications 3,400 pages/year
2. Graduate Admissions
A. Inquiry Cards 4,000/year
B. Applications – 3,200 pages/year
3. Grading – volume unknown
ICR can then default to the correct CEEB code
(Microsystems Tech,Inc) - $23,200
Over 12,000 documents received annually AND PHOTCOPIED (24,000 documents) for approximately 1600 graduate applicants.GRADUATE ADMISSIONS
Estimated Forms/Correspondence Received Annually (24,000 documents) for approximately 1600 graduate applicants.
Mail 75,000 - 100,000
Active (In Office) 9,000 - 10,000
Inactive(GC Basement) 15,000 - 20,000FINANCIAL AID
BENEFITS (24,000 documents) for approximately 1600 graduate applicants.
Source: International Records and Management Council and AIIM (1999)
TOTAL ESTIMATED COST $84,190
"We are proud of our commitment to excellence and to serving current and prospective students. Document imaging undoubtedly plays a vital role in the daily pursuit of these goals. It is a remarkable technology.“
Associate Director of Financial Aid
University of Michigan
Brown serving current and prospective students.
University of Michigan
Purdue University Calumet
Washington StateInstitutions Using Document Imaging