Objectives

1. Objectives

2. Chapter 14: Enhancing TablesPerformance Objectives • Change the Table Layout • Select with the Select Button • Insert and Delete Rows and Columns • Merge and Split Cells • Change Column Width and Row Height • Change Cell Alignment • Repeat a Header Row • CHECKPOINT 1 • Change Cell Margin Measurements • Change Cell Direction • Change Table Alignment • Change the Table Size with the Resize Handle • Move a Table • Convert Text to a Table • Convert a Table to Text • Sort Text in a Table • Perform Calculations in a Table • CHECKPOINT 2

3. Change the Table Layout Table Tools Layout tab

4. Select with the Select Button To select with the Select button: • Position the insertion point. • Click the Table Tools Layout tab. • Click the Select button in the Table group. • Select the desired option at the drop-down list. Select button

5. Insert and Delete Rows and Columns To insert a row or a column: • Position the insertion point. • Click the Table Tools Layout tab. • Click the desired button in the Rows & Columns group. Use these buttons to insert rows or columns.

6. Insert and Delete Rows and Columns…continued To delete rows, columns, or the entire table: • Position the insertion point. • Click the Table Tools Layout tab. • Click the Delete button in the Rows & Columns group. • Click the desired option at the drop-down list. Delete button

7. Merge and Split Cells To merge cells: • Select the desired cells. • Click the Table Tools Layout tab. • Click the Merge Cells button in the Merge group. Merge Cells button

8. Merge and Split Cells…continued To split cells: • Click in the cell. • Click the Table Tools Layout tab. • Click the Split Cells button in the Merge group. • At the Split Cells dialog box, change the desired options and click OK. Split Cells button Split Cells dialog box

9. Change Column Width and Row Height To change the column width and row height with buttons in the Cell Size group: • Select the desired row(s) or column(s). • Click the Table Tools Layout tab. • Enter the measurement in the Table Row Height or Table Column Width measurement box in the Cell Size group. Table Column Width measurement box Table Row Height measurement box

10. Change Column Width and Row Height…continued To distribute rows or columns: • Select the desired rows or columns. • Click the Table Tools Layout tab. • Click the Distribute Rows button or Distribute Columns button in the Cell Size group. Distribute Rows button Distribute Columns button

11. Change Column Width and Row Height…continued To change the column width using the move table column markers: • Position the mouse pointer on a marker. • Drag the marker to the desired position. move table column marker

12. Change Column Width and Row Height…continued To change the column width using the table gridlines: • Position the arrow pointer on the gridline. • Drag the gridline to the desired position. gridline

13. Change Column Width and Row Height…continued To adjust row height using the adjust table row markers: • Position the mouse pointer on a marker. • Drag the marker to the desired position. adjust table row marker

14. Change Column Width and Row Height…continued To make the column widths automatically fit the contents: • Position the insertion point in the table. • Click the Table Tools Layout tab. • Click the AutoFit button in the Cell Size group. • Click the AutoFit Contents option at the drop-down list. AutoFit button

15. Change Column Width and Row Height…continued To change the column width using the Table Properties dialog box: • Click in a cell in the column. • Click the Table Tools Layout tab. • Click the Properties button in the Table group. • At the Table Properties dialog box, click the Column tab, and insert the desired measurement in the Preferred width measurement box. • Click OK. Preferred width measurement box

16. Change Column Width and Row Height…continued To change the row height using the Table Properties dialog box: • Click in a cell in the row. • Click the Table Tools Layout tab. • Click the Properties button in the Table group. • At the Table Properties dialog box, click the Row tab, and insert the desired measurement in the Specify height measurement box. • Click OK. Specify height measurement box

17. Change Cell Alignment To change the cell alignment using the alignment buttons: • Select the cell(s). • Click the Table Tools Layout tab. • Click the desired alignment button in the Alignment group. alignment buttons

18. Change Cell Alignment…continued To change the cell alignment using the Table Properties dialog box: • Select the cell(s). • Click the Table Tools Layout tab. • Click the Properties button in the Table group. • Click the Cell tab. • Select the desired option in the Vertical alignment section. • Click OK. Vertical alignment section

19. Repeat a Header Row To repeat a header row: • Click in the desired header row. • Click the Table Tools Layout tab. • Click the Repeat Header Rows button in the Data group. Repeat Header Rows button

20. CHECKPOINT 1 • The Distribute Rows button is located in this group of the Table Tools Layout tab. • Cell Size • Alignment • Rows & Columns • Table • You can use options at this dialog box for changing row and column measurements. • Page Setup • Paragraph • Properties • Clipboard Answer Answer Next Question Next Question • If you want to see the column measurements on the horizontal ruler as you drag a gridline, hold down this key. • Alt • Shift • Ctrl • F1 • If a table is divided between pages, consider adding this at the beginning of the table. • header row • header column • footer row • footer column Answer Answer Next Question Next Slide

21. Change Cell Margin Measurements To change the cell margin measurements: • Click in the table. • Click the Table Tools Layout tab. • Click the Cell Margins button in the Alignment group. (continues on next slide) Cell Margins button

22. Change Cell Margin Measurements…continued • Change the desired options in the Default cell margins section in the Table Options dialog box. Table Options dialog box

23. Change Cell Margin Measurements…continued To change the cell margin measurements for one cell or selected cells: • Click in the table. • Click the Table Tools Layout tab. • Click the Properties button in the Table group. • At the Table Properties dialog box, click the Cell tab. • Click the Options button. (continues on next slide) Options button

24. Change Cell Margin Measurements…continued • Remove the check mark from the Same as the whole table option. • Specify the new cell margin measurements. • Click OK. Same as the whole table option

25. Change Cell Direction To change the cell direction: • Click in the desired cell. • Click the Table Tools Layout tab. • Click the Text Direction button in the Alignment group until text is in the desired position. Text Direction button

26. Change Table Alignment To change the table alignment: • Click in the table. • Click the Table Tools Layout tab. • Click the Properties button in the Table group. • Click the Table tab. • Click the desired alignment option. alignment options

27. Change the Table Size with the Resize Handle To change the table size with the resize handle: • Hover the mouse pointer over the table. • Position the mouse on the resize handle. • Drag the resize handle to increase or decrease the size and proportion of the table. resize handle

28. Move a Table To move a table: • Position the mouse pointer on the table move-handle until the pointer displays as a four-headed arrow. • Drag the table to the desired position. • Release the mouse button. table move-handle

29. Convert Text to a Table To convert text to a table: • Select the text. • Click the Insert tab. • Click the Table button in the Tables group. • Click the Convert Text to Table option at the drop-down list. • At the Convert Text to Table dialog box, specify the desired options. • Click OK. Convert Text to Table dialog box

30. Convert a Table to Text To convert a table to text: • Position the insertion point in any cell of the table. • Click the Table Tools Layout tab. • Click the Convert to Text button in the Data group. • Specify the desired separator at the Convert Table to Text dialog box. • Click OK. Convert Table to Text dialog box

31. Sort Text in a Table To sort text in tables: • Select the desired rows in the table. • Click the Table Tools Layout tab. • Click the Sort button. (continues on next slide) Sort button

32. Sort Text in a Table…continued • Specify the column containing text to sort. • Click OK. Sort dialog box

33. Perform Calculations in a Table • You can use the Formula button in the Data group in the Table Tools Layout tab to insert formulas that calculate data in a table. • Numbers in the cells of a table can be added, subtracted, multiplied, and divided. • In addition, you can calculate averages, percentages, and minimum and maximum values. • Although you can calculate data in a Word table, an Excel worksheet is more suitable for complex calculations.

34. Perform Calculations in a Table…continued To perform a calculation: • Position the insertion point in the cell where you want the result. • Click the Table Tools Layout tab. • Click the Formula button in the Data group. (continues on next slide) Formula button

35. Perform Calculations in a Table…continued • Type the desired formula or select the desired function and change the number format. • Click OK. Formula dialog box

36. Perform Calculations in a Table…continued • In the default formula, the SUM part of the formula is called a function. • Word provides other functions you can use to write a formula. • These functions are available at the Paste function drop-down list in the Formula dialog box. • Specify the numbering format at the Number format drop-down list in the Formula dialog box. Paste function drop-down list

37. Perform Calculations in a Table…continued • In addition to using the functions provided in the Formula dialog box, you can write your own formulas. • Use the four basic operators when you write a formula, including the plus sign (+) for addition, the minus sign (hyphen) for subtraction, the asterisk (*) for multiplication, and the forward slash (/) for division. formula

38. Perform Calculations in a Table…continued • If you change numbers in cells that are part of a formula, recalculate the formula. • To do this, select the result of the formula and then press the F9 function key. • This recalculates the formula and inserts the new result in the cell. You can recalculate adjacent cells by selecting the cells and then pressing F9.

39. CHECKPOINT 2 • This is the default measurement for top and bottom margins in a cell. • 0” • 0.1” • 0.5” • 1.0” • The SUM part of the formula is called this. • operative • divider • operator • function Answer Answer Next Question Next Question • You can change the direction of text in a cell with this button. • Text Change • Change Text • Text Direction • Change Direction • Press this function key to recalculate a selected formula. • F9 • F8 • F4 • F1 Answer Answer Next Question Next Slide