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Military Personnel - Pay Functional Leadership Meeting Current Personnel - Pay Initiatives Review. CAPT Hank Vitali Director, Personnel Service Delivery Transformation Office (PSDTO/BUPERS-26) Ms. Sharon Duley Branch Head, BUPERS-074 26 January 2011. From Strategy to Execution ….

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Military Personnel - Pay

Functional Leadership Meeting

Current Personnel - Pay

Initiatives Review

CAPT Hank Vitali

Director, Personnel Service Delivery Transformation Office (PSDTO/BUPERS-26)

Ms. Sharon Duley

Branch Head, BUPERS-074

26 January 2011


From strategy to execution
From Strategy to Execution …

Agile and Flexible

Human Resource Programs,

Services, and Solutions

Career

Transitions

Pay

Certainty

Service

Delivery

Focus Areas

Key to Control/Monitor

Authoritative Data Environment

Single Control Entry



Essential enabling capabilities
Essential Enabling Capabilities

…to enabling capabilities

Navy HR Services

From focus areas…

EFWDS

CRM/KM

PORTAL

Support Transitional and Transformational Efforts


Efwds
eFWDS

eFWDS: Supports streamlining selected business processes. Provides electronic forms, routing & workflow, digital signature, ingestion into OMPF, and supports elements of pay certainty.

Separations

NPARS

SGLI

PG2


Integrated hr portal
Integrated HR Portal

A Developing vision aligned with NEP construct

Supports “My Navy” Concept… Career… Life… Work…


Customer relationship management crm and knowledge management km
Customer Relationship Management (CRM)and Knowledge Management (KM)

Moving to a Tiered Service Delivery Model

Customer Relationship Management

Knowledge

Management

FAQs

Enterprise

Wide

Policies/

Programs

Across all

Tiers

Standardized

Processes

Customer Contact

& Tracking

Subject Matter

Expertise

Knowledge

Capture

Best

Practices

CRM and KM Support Tiered Service Delivery Model


Project: RIS # 90 (eFWDS) - Navy Serviceman's Group Life Insurance (SGLI) Online

Project Risk:

Overall RiskThis Risk cube represents the projects overall Risk

Date Updated: 19 January 2011

  • Unidentified Requirements Baseline

Project Manager: James Christy (BUPERS-074)

Functional Lead: William K. Harris (OPNAV-N135C)

Project Status:

  • Completed initial review of Systems Requirements Specification (SRS) document created by VA and IBM.

  • Completed review of VA/IBM DoD As-Is and To-Be diagrams.

  • Completed review and approval of BUPERS-08 As-Is diagrams for SGLI and FSGLI.

  • Completed Branches of Service (BOS) Business Requirements Review (BRR) on 6 January 2011.

  • Received Concurrence from BUPERS-26 and OPNAV-N135C of BRR on 11 January 2011.

Project Schedule

Project Phases/Milestones (Overall % Complete: 46% )

Planned Completion Date

Start Date

Complete To date

Milestone

Upcoming Activities / Priorities

Analysis

100%

8/1/10

8/31/10

  • Coordinate with OPNAV-N135C to ensure Navy requirements are addressed.

  • Coordinate Product Validation Sessions between OPNAV-N135C and BUPERS-08 to validate all SGLI/FSGLI products, beginning February 2011.

  • VA/IBM: Obtain Stakeholder approval to proceed with next system-life-cycle phase, Solution Design, Macro Design and Micro Design

Project Initiation

8/1/2010

12/31/10

100%

8/1/10

1/31/11

80%

Requirements Solicitation

0%

Refine / Development

Develop / Test

0%

Deployment

0%


Project: RIS # 29 (eFWDS) - Navy Performance and Appraisal Reporting System (NPARS)

Project Risk:

Overall RiskThis Risk cube represents the projects overall Risk

Date Updated: 19 January 2011

  • Offline dependencies

Project Manager: Brent Ellis (BUPERS-074)

Functional Lead: Jim Price (PERS-32)

Project Status:

  • Focus groups were conducted with each user community to develop functional requirements, as-is and to-be processes, and use cases

  • Functional Requirements Document is complete and requirements clarification review has been completed with service providers

  • Requirements clarification in review by PERS-3

Project Schedule

Project Phases/Milestones (Overall % Complete: 43% )

Planned Completion Date

Start Date

Complete To date

Milestone

Upcoming Activities / Priorities

Analysis

100%

2/25/10

4/1/10

Project Initiation

4/1/10

4/30/10

  • Provide approved responses from requirements clarification to service providers

  • Collaborative session among service providers to develop a joint Level of Effort

  • Update Project Plan to reflect LOE and begin development

100%

5/1/10

2/28/11

60%

Requirements Solicitation

0%

Refine / Development

Develop / Test

0%

Deployment

0%


Project: RIS # 86 (eFWDS) - Record of Emergency Data & Dependency Application

Project Risk:

Overall RiskThis Risk cube represents the projects overall Risk

Date Updated: 19 January 2011

  • Offline dependencies

  • Lack of DON & DOD interfaces may compromise data authority and sharing

Project Manager: Nancy Lubiani (BUPERS-074)

Functional Lead: CAPT Henry Vitali (NPC, 3D)

Project Status:

  • Identified Functional Stakeholders for Record for Emergency Data

  • Drafted initial risk analysis

  • Documentation of AS-IS processing for Record of Emergency Data per policy is complete and ready for stakeholder review

  • Obtained DFAS process for Secondary Application which outlines proposed new web solution for QUALIFYING secondary dependents before they APPLY for benefits

  • EIM performing analysis of data requirements for each process based on fields identified on current forms

Project Schedule

Project Phases/Milestones (Overall % Complete: 23% )

Planned Completion Date

Start Date

Complete To date

Milestone

Upcoming Activities / Priorities

Analysis

73%

10/14/10

3/28/11

Initiation

10/14/10

3/28/11

57%

  • Obtain approvals for Record of Emergency Data AS-IS processes

  • Define Dependency Application AS-IS,

  • Complete risk analysis with project team

  • TO-BE process documentation

11/3/10

12%

Requirements Solicitation

0%

Refine / Development

Develop / Test

0%

Deployment

0%


Project: RIS # 87 (eFWDS) - Navy Separation / Retirement Process

Project Risk:

Overall RiskThis Risk cube represents the projects overall Risk

Date Updated: 21 January 2011

  • Competing priorities

  • Some documents require wet signature and scanning for completion

Project Manager: Tom Marshall (BUPERS-074)

Functional Lead: Woodie Chewning (CNIC)

Project Status:

Scope: Define and develop an automated process for the preparation and distribution of the Separation package. Eliminate or reduce manual processes associated with completion and distribution of the Separation Package and DD 214 to improve accuracy and reduce processing time.

  • BUPERS 08 Separation/Retirement process maps are being evaluated and used to break project down to logical iterations

  • Working with project stakeholders to validate the “high level” separation/retirement process

  • Initial DD 214 High Level “As Is” process map has been reviewed by PERS-83 & BUPERS 26

  • Attended demo of the Air Force Electronic DD 214 system

  • The FRD has been initiated for DD 214 and will be expanded to include the additional Separation/Retirement processes

Project Schedule

Project Phases/Milestones (Overall % Complete: 11% )

Planned Completion Date

Start Date

Complete To date

Milestone

Upcoming Activities / Priorities

Analysis

30%

10/11/10

5/15/11

  • 2nd review and validation of current DD 214 “As Is” process map by PERS-83

  • Identify and develop the multiple iterations of development that will be required to complete this project

  • Additional Separation/Retirement “As Is” process maps will be developed and validated for iteration one

  • Work Group review of “As Is” process map and begin defining “To Be” process

  • Complete FRD

Project Initiation

10/11/10

5/15/11

25%

10/12/10

8/30/11

12%

Requirements Solicitation

0%

Refine / Development

Develop / Test

0%

Deployment

0%


Project: RIS #89 (eFWDS) ProcessIntegrated Navy Human Resources Portal

Project Risk:

Overall RiskThis Risk cube represents the projects overall Risk

Date Updated: 19 January 2011

  • Funding and staffing requirements must be addressed

Project Manager: Brent Ellis (BUPERS-074)

Functional Lead:Captain Hank Vitali (BUPERS-26)

Project Status:

  • Initial analysis and planning stages identifying the key areas to focus on and develop the business vision

  • Investigating how to leverage other enterprise tools within the Navy Enterprise Portal framework

  • Specific guidance on requirement to migrate to NEP-O:

    • DON CIO IT Fiscal Policy for FY11

    • DON CIO IM/IT Efficiencies (Draft)

Project Schedule

Project Phases/Milestones (Overall % Complete: 1% )

Planned Completion Date

Start Date

Complete To date

Milestone

Upcoming Activities / Priorities

Analysis

5%

1/3/2011

7/1/2011

Project Initiation

0%

  • Develop business vision and project scope

  • Focus groups to discuss Single Sign On capability with service providers

  • Focus groups to develop the “My Navy” menu structure for the Integrated HR Portal

0%

Requirements Solicitation

0%

Refine / Development

Develop / Test

0%

Deployment

0%


What are we missing
What are we missing? Process

  • What are we missing in terms of opportunities?

  • Submission of business needs via the proposed governance model exposes desired functionality to broad spectrum of stakeholders

  • Pay and Personnel FRB is best venue to present needs

    • Meets Monthly

    • Voting FRB - 2X per year in January and July


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