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Managing Multiple Priorities. August 2010. Our Plan. Step 1 – Evaluate the Goals & Tasks Step 2 – Plan Your To Do List Step 3 – Avoid Time Wasters Step 4 – Implement Your Plan Step 5 – Stay Focused Step 6 – Learn Your ABCs. Conscious. Unconscious. Focused. Unfocused. Multi-tasking.

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Managing Multiple Priorities

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Managing multiple priorities l.jpg

Managing Multiple Priorities

August 2010


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Our Plan

  • Step 1 – Evaluate the Goals & Tasks

  • Step 2 – Plan Your To Do List

  • Step 3 – Avoid Time Wasters

  • Step 4 – Implement Your Plan

  • Step 5 – Stay Focused

  • Step 6 – Learn Your ABCs


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Conscious

Unconscious


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Focused

Unfocused


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Multi-tasking


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Conscious

Unconscious


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Pie


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Pie

Home

Work

Health


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Long Term

Career: Area Director

Performance: all 5’s

Project: Overhaul the collection process

Personal: Lose 50 pounds

Short Term

Career: Grade 7 RO

Performance: good case reviews

Project: new desk guide

Personal: Sign up for ball room dance class

Goals


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Evaluate the Tasks

High

High Importance

High Urgency

High Importance

Low Urgency

Low

High

Low Importance

Low Urgency

Low Importance

High Urgency

Low


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Exercise

Make a list of 10 tasks and activities that you do on a regular basis.

  • Are they urgent?

  • Are they important?

  • Are there any that you could stop doing?

  • Any you could streamline to accomplish more efficiently?

  • Any that you could delegate to someone else?


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My To Do List


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Time Wasters

  • Messy desk/disorganized

  • No filing system

  • Phone calls

  • E-mails

  • Drop-bys / interruptions

  • Lack of scheduling

  • Poorly planned meetings

  • Procrastination


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My Space


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Filing Systems

  • A-Z

  • 1-100, etc

  • By person

  • By due date – 1 -31 and

    Jan. – Dec.

  • Outlook - .pst files


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E-mail

  • Flags – color coding

  • Sub folders / sharing folders

  • Rules – “while out” , “from the boss”

  • Clean out “sent” & “deleted” daily

  • Read and act on it

  • Don’t use inbox as a save folder


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Interruptions

Exercise

List 4-5 interruptions that you typically experience in the course of a day.

  • How do interruptions affect your work?

  • Which interruptions are necessary parts of your job?

  • Which interruptions can you control?


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Meetings

Sample Agenda:

  • Welcome

  • Introductions/roll call

  • Awards/ Recognition/Presentations

  • Follow up from last meeting

  • Technical Topics

  • Survey/Engagement Topics

  • Non-Technical Topics

  • Roundtable

  • Set date and time for next meeting


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Project Management

Exercise

What does it take to make

good pancakes?


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Project Management

  • Goal / Deliverables

  • Scope

  • Tasks / Actions

  • Timeline

  • Resources

  • Risk

  • Milestones

  • Results


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ABCs

  • AIM for new heights

  • Believe that you can make a difference

  • Challenge yourself every day

  • Destiny is not a matter of chance, it's a matter of choice

  • Each day we are given the gift of 24 hours

  • Focus on the task and supporting your goals

  • Give more than you think is possible

  • Handle it once


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  • Identify your strengths

  • Just do it

  • Keep your scheduling and task list up to date

  • Learning is a treasure that will follow you everywhere

  • Make conscious decisions

  • Never become someone else's 'time waster'

  • Organize your thoughts and then organize your actions

  • Prior planning prevents poor performance

  • Quitters never win and winners never quit


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  • Read, study and learn about everything

  • Stop procrastinating

  • Think about it

  • Understand yourself in order to better understand others

  • Visualize it

  • Work your plan and plan your work

  • Xcellerate your efforts

  • Your destiny is in your hands

  • Zero in on your target and go for it


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Questions


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