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Objectives. Understand the FI SAP coding Display fund center information Check whether budgets have been updated and the available balance has been affected ZFD1 Check current budget and available budget on the budget report ZFB1 Check original / revised budget at the department level ZFBC

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Presentation Transcript
objectives
Objectives

Understand the FI SAP coding

Display fund center information

Check whether budgets have been updated and the available balance has been affected

ZFD1

Check current budget and available budget on the budget report

ZFB1

Check original / revised budget at the department level

ZFBC

Check the available cash for your Foundation fund.

ZFTB

sap coding
SAP Coding

Fund Center / Cost Center

Grant

Sponsored class

GL Account, Commitment Item

Material Group (ME51N)

235110055

4000198

5500001 Supplies

550005 Office-Supplies

50005615 Supplies-Office

Term

Example

fm funds management module
FM (Funds Management) Module

Stores budgeting and fund accounting information

Budget - Expenditures - Encumbrances =Available Balance

Provide the lowest possible level to create a balance sheet in the system

Workflow will manage processes that were previously taken care of using the paper budget transfer form

slide5
FMSE

Display hierarchy variant of Fund Centers

Drilldown to Person Responsible

Set-up according to the NKU Organization Chart

Controls workflow and helps with security 

Provides a list of fund cost centers by division/department/area

fmse continued
FMSE continued

Display button

Enter Hierarchy Variant of 000 and FM Area of NK01. Click Display.

fmse continued1
FMSE continued

Expand the folders to display Superior Fund Centers and Department Fund Centers.

Double click a Fund Center number to drilldown.

fmse continued2
FMSE continued

The person responsible is displayed on the Basic data tab.

fmse continued3
FMSE continued

The Superior funds center is displayed on the Hierarchy tab.

slide10
KS13

Display Cost Center information

Cost Center number

Name

Person responsible

Cost Center Category

Revenue account

Expense account

Both

ks13 initial screen
KS13 – Initial screen

Click the Match code button for Cost center.

ks13 continued
KS13 continued

1) Maximum no. of hits is 500

Click Continue

ks13 continued1
KS13 continued

Double click the Cost Center.

ks13 continued2
KS13 continued

Click Execute.

ks13 continued3
KS13 continued

Change Layout button

1

2

3

4

available balance reports
Available Balance Reports

ZFD1

Check whether budgets have been updated and the available balance has been affected

ZFB1

Check current budget and available budget on the budget report

ZFBC

Check original / revised budget at the departmente level

Available budget

ZFTB

Check the available cash for your Foundation fund

slide17
ZFD1

4 pages of available balance information

Commitment / Actuals line item detail

Requisitions

Purchase Orders

Funds Reservations

Travel Encumbrances

Parked actuals

Not paid by Accounts Payable

Revised, Consumed, and Available budget

slide18
ZFD1

Enter the Superior Fund Center (example above) or a Department Fund Center (Or value (s) field) and then click Execute.

zfd1 page 1
ZFD1 - Page 1

At any time you can turn the navigation panel On/Off by clicking this button.

slide24
ZFB1

1 page of available balance information

Budget Transfers

Receiver / Sender

Re-allocations

Sender / Receiver

slide25
ZFB1

Enter the Superior Fund Center (example above) or a Department Fund Center (Or value (s) field) and then click Execute.

zfb1 continued
ZFB1 continued

At any time you can turn the navigation panel On/Off by clicking this button.

slide29
ZFBC

1 page of available balance information

Original Budget

Revised Budget

Line item detail

Available Balance

slide30
ZFBC

Enter the Superior Fund Center (example above) or a Department Fund Center (Or value (s) field) and then click Execute.

zfbc continued
ZFBC continued

At any time you can turn the navigation panel On/Off by clicking this button.

drilldown and exporting to excel
Drilldown and exporting to Excel

Drilldown capabilities on Amount in any report

Export to Excel

Select List from the Menu bar

Select Export

Select Local File

Select Spreadsheet

Click Enter

Name the file

Click Generate

drilldown on documents starting with 28
Drilldown on Documents starting with 28

Click on Line Item Li to display the FI document.

drilldown on documents starting with 28 continued
Drilldown on Documents starting with 28 continued

Double-click on the Doc. Number to view FI documents.

drilldown on documents starting with 28 continued1
Drilldown on Documents starting with 28 continued

You can double click the individual documents to see the FI-CA documents in more detail.

export to excel continued1
Export to Excel continued

Name the file and change the directory if you want to save the file to another location.

office integration
Office Integration

Select Microsoft Excel radio button

Click Continue

office integration continued
Office Integration continued

The report is now displayed in Excel format. Click the File button to Save a copy to your computer, to change Page Setup to Landscape before printing, and to Print.

slide43
FM5S

Display Fund number

Separate and distinct fiscal/accounting object containing a self-balancing set of accounts

Used to budget and control costs

Identify source and use of funding

fm5s initial screen
FM5S – Initial screen

FM Area is always NK01. Click Enter.

fm5s continued
FM5S continued

Click the Match code button.

fm5s continued1
FM5S continued

Maximum no. of hits is 500.

Click Continue.

fm5s continued2
FM5S continued

You receive a list of Fund numbers. You can search on name.

zftb continued
ZFTB continued

At any time you can turn the navigation panel On/Off by clicking this button.

drilldown to campus management documents1
Drilldown to Campus Management documents

Click on the checkbox against the FI Document for which you want to see the FI-CA documents and then click the button.

slide54

Drilldown to Campus Management documents

Click on the header button to view header detail information.

slide55

Drilldown to Campus Management documents

Double-click on Reference key to view the FI documents.

slide56

Drilldown to Campus Management documents

Double-click on individual FI-CA documents to see the individual FI-CA documents.

slide57

Drilldown to Campus Management documents

You can double click the individual documents to see the FI-CA documents in more detail.

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