Digitizing Your Documents. Planning for digitization. Plan, Plan, Plan. Define your goals What do you own? Why do you want to digitize it? Who will use your collection?. Will You ?. Build your collection alone? Work with others?. Do You Have.
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Planning for digitization
Define your goals
What do you own?
Why do you want to digitize it?
Who will use your collection?
Build your collection alone?
Work with others?
Available funding for digitizing your
Equipment and server storage?
Process for managing digitization ?
Is your funding -
Adequate to meet your goals?
Sustainable over time?
Are your staff or students trained to-
Create accessible quality digital images?
Preserve digital images for the long term?
Train new staff or students?
Allocate funds for training?
Share the work with others?
What are your long term digitization plans?
Digitize once or twice a year?
Large annual digitization projects?
What formats do you plan to digitize?
Consider other options
Where will your digital images live?
How will your users access them?
How will you preserve them?
Have you created workflows for your
How do you plan to monitor the work and
Your digital project plan is complete
You know where the digital images will live
You know the importance of managing
the digitization process
You will benefit from having policies
What should be digitized
How it will be digitized
Where the digitized images will live
Care and handling
Digital image creation
Master image access
Digital image creation
Quality control review
Create a digitization request form that includes:
The number of images
The deliverables required
Create images following your best practices guidelines
Follow the maxim to scan once
Follow any special instructions when handling fragile materials
Follow your best practices guidelines
Review the initial request
Inspect images for machine and human
Rescan, if necessary
Who will manage the digital images over time?
Please contact us if you have any questions