NeVA National e- Vidhan Application

1. NeVANational e-Vidhan Application Question Processing Web Module User manual Version 1

2. NeVA (National e-Vidhan Application) is one of the 31 Mission Mode Projects under the Digital India Programme. • To achieve the objective of electronic flow of information among all the stakeholders • The Ministry Of Parliamentary Affairs, Govt. Of India is the Nodal Department responsible for NeVA. • It outlines the potential areas of computerisation, aimed at making the State Legislature paperless by e-laying of all papers on the table of the House. • Provides e-connectivity to all State Government Departments, NIC mail/internet to the Members of the State Legislature . • In line with the “Go Green “ initiative of the Govt. Of India Introduction to NeVA

3. NeVA envisages the utilization of e-infrastucture components namely :- • National Cloud(Meghraj) • State Wide Area Network (SWAN) / National • Knowledge Network(NKN) • Unique Identification Authority Of India (UIDAI) • Integrated Network Operation Centre (INOC)

4. The Manual is specific to tasks that will be performed by the House Secretariats involved in the Question Processing System. • House Secretariats will communicate with the Departments through NeVA Software. Who Should Use the Manual

5. A system to automate the processes involved in working of Legislative Assemblies and their Secretariats and managing respective Constituencies by Hon’ble Members. • Specifies the tasks that will be performed by the House Secretariats involved in the Question Processing System. • House Secretariats will communicate with the Departments through NeVA. • In context of House, the personals of Secretariats will normally handle the documents of various types e.g. Questions, Notices, etc. submitted by the Hon'ble Members. • From the dashboard all the information related to the area is available to the Vidhan Sabha Secretariats in an integrated way. PROCESS OVERVIEW

6. Flow of Question Processing :Process the Online Submitted Question

7. Process to send question to Dept Initially

8. Process to send question to Dept Finally

9. To login to the dashboard, the employee of the Secretariat has to do the following: • Enter the NeVA ID along with the password on the login screen. • After the login, the Employee may navigate to the dashboard. ID PASSWORD Logging In to the e-Vidhan Application

10. Upon successful login the following screen appears for the user. • Header Section The screen shows the Header Section which is followed by the Sub Header Section. • Sub Header Section This section contains further details as shown in the figure. • My Dashboard Section SUB HEADER HEADER My Dashboard Diary Starred Questions Unstarred Questions Notices Process-1 Diary Log In Increasing font size Decreasing font size Convert from Hindi to English User Manual for secretariat

11. (a) Asked By (b) Subject (c) Local (d) Priority Starred Question 1) Click on the Starred Question menu in the My Dashboard Section to enter its diary no. of the received Ques. A New button will appear. 2) Click the New button Third Pane will appear which requires certain parameters to be filled in by user as shown in the black box in the figure. 3)Click the Save button to dairy the new question successfully. Date and Time are automatically applied to the question dairied. 4) After dairying , click the question in the list in the center pane and attach the pdf of the question initially signed by the secretary. 5) Click on the change paper and to change the incorrectly attached file. Save

12. Unstarred Questions Similar procedure is to be followed for Unstarred Questions. Notices Similar procedure is to be followed for Notices also. Attach Paper 5 Change Paper

13. PaperVerification Process 1) The user clicks the Paper verification sub-menu, and then clicks on Verify papers. 2) The user selects the reference number to verify from the drop down list of unverified papers in the second pane and click the search button to see the details . 3) Click the verify button & then open the pop up box. 1 Verify Papers verify 2 Search 3

14. Report 1) Click the Member wise report in the report sub menu which displays the search form in the second pane. 2) Enter the date and Member name and click search button . Search form 2 Member wise Report 1

15. Process -2 Legislation LogIn • Logging In • On successful login, the user may navigate to the Legislation dashboard. • Legislation's Dashboard • Overview of various information related to the tasks to be performed by the House Secretariats . The details of various sections are described below: • Session Status : shows percentage of all Starred/ Unstarred • Questions/Notices , Bills and Other papers • in a pie chart. • Notifications : regarding new Starred/UnStarred Questions • and Notices received by the VidhanSabha • Secretariats from the Hon'ble Members. • Recent activities Recent Activities Notifications Session Status

16. Submenus for Starred Questions Submenus for Unstarred Questions

17. Submenus for Notices Submenus for Bills

18. Submenus for Committees Submenus for Other Papers

19. Submenus for Other Heads Miscellaneous : For Miscellaneous the sub menus are as follows: Updated LOB Papers : list of the Uploaded List of Business paper approved by the House Secretary . Bills : For Bill work the sub menus are as follows: Bills : list of the Bills approved by the House. Report : For Report the sub menus are as follows: Member wise report : list of the submitted questions, notices, etc by the Hon’ble member. Transfer Question : For Transfer question the sub menus are as follows: Transfer questions : list of the questions. Transferred question list : list of the transferred questions. Paper Verification : For Paper verifications the sub menus are as follows: Verify papers : list of the unverified reference numbers. Verified paper : list of the verified reference number.

20. Change Department: For Change department the sub menus are as follows: • Change department questions : shows the list of the questions. • Change department notices : shows the list of the Notices. • Starred Questions • Assign for Typing : On clicking the Assign For Typing sub menu the following screen appears showing list of unassigned Starred Questions in the Right Pane. 2. Select the name of the Typist from the Select Typist drop down menu. • Change department question: • shows the list of the questions. To click the change department question sub menu & open the second pane & click the change department button. Select Typist Assign for Typing

21. Transfer Question Transfer Question List • Transfer question: • shows the list of the questions. • Transfer question list: • shows the list of the transferred questions. Transfer Question

22. Paper Verification Reference Number • To click the verify papers & open the second pane to select the referencenumber & search • It shows the list of the unverified reference numbers. List of Unverified Papers Verify Papers Verified Papers

23. Change Department Notices • It shows the list of the questions. • To click the change department notices sub menu & open the second pane & click the changedepartment button. Notices Change Department

24. Postpone Questions • On clicking the Postpone Question sub menu the screen will appear. • Select the session from the postponesession dropdown menu then the list of all the postponed questions of that session will appear.

25. Postponing Questions • On clicking the Postpone Question sub menu the screen will appear. • Select the fixing date from the postpone questions dropdown menu then the list of all the postponed questions of that session will appear.

26. Bracketed/ Clubbed: • 1. Click on the For Bracketing . • 2.Select the question to bracket • and click the bracket button. • 3. Now enter the diary number • of the question to be bracketed • with, and click the done button. • 4. To verify the same, click on the • Bracketedlink and check that • the question and the • bracketing information is • shown. Bracketed/Clubbed

27. Clubbing/Revise Club

28. For Clubbing/ Revise • 1. Click on For Clubbing, the screen will appear which shows the list of the starred • questions which were bracketed and are to be clubbed to the main question. • 2. Select the question from the list in the second pane for update. The title, and the • details of all the questions bracketed with this question will be displayed . • 3. After updating , click the Club button to save the changes.

29. Process-3 Typist LogIn • Logging In • 1 .On successful login, the user may navigate to the screen showing the list of Starred Questions . On clicking Unstarred Questions the list will appear. • 2. Click on any of the question Starred/Unstarred in the list. Third • pane will appear showing the pdf and the detail of the questions • to be updated. • 3. Click on the button showing arrow to type the question in the full • screen. • 4. The Typist updates the question as per the attached pdf. The • Typist may mark the question as rejected, or change the type of • the Question based on the instructions on pdf. • The Typist, identified the question for bracketing, and adds the bracketing information. The Typist clicks on the Save button to save the details of the questions and then click on “Submit to Proof Reader” Button to send the question to the proof reader.

30. Logging In 1. On successful login, the screen appears showing the list of Starred Questions. On clicking the Unstarred Questions the list of Unstarred Questions will appear. 2.Click any of the question in the list to view the details of the question. 3.Edit the Question in the Enter Questions Details section (i)Click on the Save button to save the content that has been edited. (ii)Click on the Reset button to get back the content before typing. (iii)Click on the Save&Backbutton to send the question back to the typist for retype. 4. Check the check box to freeze the question and on clicking the Freeze button the question is sent to the Legislation. 5. Click on the Edit button to make some editing in the question. Process-4 Proof Reader LogIn

31. Edit • Logging In On successful login, the user may navigate to the Legislation dashboard. • Legislation's Dashboard The Legislation Dashboard appears • Questions Pending 1. On clicking the Question Pending sub menu the list of all the Starred Questions appears to be sent to the departments. 2. Click on any of the Starred Question in the list then third pane will appear, then click on the Edit/Viewbutton. 3. Click on the Edit button to make some editing in the question. Process-5 Legislation LogIn

32. Logging In On successful log in user will navigate to the following dashboard. • Question Pending 1. On clicking the Questions Pending sub menu , the list of all the Starred Questions/ Unstarred Questions will be shown. 2. Click on the question showing status F in the list ,third pane will appear showing the details of the Question. 3. Click on the Edit button to make some editing in the question. Process-6 Secretary LogIn

33. Question sent: On clicking the Unfixed question sub menu the screen will appear . Now select the fixing date & fixing number then select to fix button. 1 Process-7 Legislation LogIn 2

34. 1 .On Clicking the Starred Questions the list of Starred Questions will appear. 2. Then select PDF button to automatically generated PDF file. 3. On clicking the approve generated PDF button then the questions are sent to the secretary login. 1 Process-8 Translation LogIn 222

35. Fixed Questions On clicking the Fixed Questions in the Starred/Unstarred menu , list of Starred/Unstarred questions will appear to be finally sent to the departments. • Fixed Question's PDF: 1. Click the sub menu of fixed questions pdf to open the second pane & select the date 2. click to the show pdf check box. It shows the starred / unstarred questions pdf 1 Process-9 Secretary LogIn 2

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