Topics in Collection Development

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Topics in Collection Development

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1. Topics in Collection Development LIS 701 Dr. Kate Marek

2. Topics for Review Writing or Evaluating a Selection Policy Reviewing Sources Collection Assessment Weeding

3. Issues in Collection Development Balance Quality Mission and thus choice for your collection Budget Subject area focus in cycles

5. Collection Development Policies Encourage stability and consistency Build on a specific mission or areas of curriculum Explain to others (administration and public) why purchases are made Provide guidelines for selection and for weeding / discards

6. Collection Development Policies Discourage ambiguity and confusion (but don’t forget your own professional expertise) Provide support in times of challenge Should be approved by your board Should be reviewed annually

7. Collection Development Policies Should reflect the mission of the library Should delineate responsibilities of participating staff and their limits Should establish general purchase and selection guidelines Should provide a process for appeal and challenge

8. Some Resources Sample policies or lists of policies “Collection levels” – see University of Texas at Austin Request for reconsideration: Morton Grove Public Library, and Pikes Peak Library District,

9. Some Resources A great website for an overview of collection development “Collection Development Training for Arizona Public Libraries,” available online at

10. Reviewing Sources New Books Specific reviews (when looking for a particular book; search by author, title, etc.) “Best Books” Lists Searching by topic or curriculum area

11. New Book Reviews Current review sources in the field magazines, newspapers, web sites Examples: School Library Journal Booklist Library Journal Publisher’s Weekly

12. New Book Reviews More Examples: Horn Book ( Kirkus Reviews VOYA ( New York Times Book Review (

13. Reviews of Specific Titles When searching for a particular book, there are many online options These use previously mentioned web sites as well (NYT Book Review, etc.)

14. “Best Books” Lists; Awards Magazines and web sites: SLJ March issue: ALA Book Pics ALSC Notable Children’s Books YALSA Best Books for Young Adults Quick Pics for Reluctant Readers Popular Paperbacks for Young Adults

15. “Best Books” Lists; Awards Magazines and web sites: SLJ April issue: ALA’s Outstanding Multimedia Pics ALSC YALSA VOYA issues ( April - Best Science Fiction, Fantasy, Horror August - Nonfiction

16. Review Sources for Academic Libraries CHOICE: Current Reviews of Academic Books College & Research Library News General Resources, such as Books in Print Discipline specific journals

17. More Uses of Review Sources Remember . . . You can use these review sources as references for support of individual titles Challenged titles Potential classroom use Weeding questions

18. Favorite Sources You may want to always consider new titles from some of your favorite sources and publishers: Gale Facts on File Marshall Cavendish Lerner, Rosen, Sage, Oryx Oxford Press American Library Association

19. Web Pages Add web pages to library portals Evaluate web pages for quality and currency See for example ASHA’s “Evaluating Web Sites” See also Widener University, Wolfgram Memorial Library’s evaluation guidelines and instruction at

20. Journals Add journals and magazines using standard lists and recommended titles Balance between scholarly and non-scholarly, depending on your library (academic, public,etc.) See DBU chart “How Do I... Tell the Difference Between a Scholarly Journal and a Popular Journal?”

21. Evaluation of Library Collections ALA’s Guide to the Evaluation and Use of Library Collections: Collection centered measures Use / User centered measures

22. Collection Centered Checking list, bibliographies, and catalogs (standard lists, etc.) Expert opinion Comparative use studies Collection standards Visual inspection

23. Collection Centered Statistical analysis of the collection number of copies or items; percentage of total number of copies added per year; rate of growth Age of materials Circulation statistics Items per student / per community resident

24. Use / User Centered Circulation studies User opinion/studies Analysis of ILL statistics Citation studies In-house use studies Shelf availability Simulated use studies Document delivery tests

25. Use / User Centered Circulation statistics counting by title or by category (how and how much are the materials being used) percentage of relative use percentage of circulation for the collection percentage of the collection it represents The percentage of use that a certain call number range receives based on the percentage of items in the collection being studied. In-house use studies Assumptions: quality is directly related to use Use can be counted

26. Use / User Centered Interlibrary loan and document delivery statistics counting borrowing; counting lending User satisfaction surveys Citation checking school and academic libraries

27. WEEDING Selection and De-Selection Suggestions for keeping your collection current and in good condition Comments based on “The CREW Method,” by Joseph P. Segal

28. Save space Save time Make your collection more appealing Enhance your reputation Provides a continuous check on collection concerns - mending, missing, etc. Up to date knowledge on strengths and weaknesses of your collection Six Benefits of Weeding

29. The CREW Formula X / X / MUSTIE X = Publication Date X = Last recorded circulation MUSTIE Formula WORST Formula

30. Are your books MUSTIE or WORST ?

31. M U S T I E

32. W O R S T

33. Some Assessment Helps Some standard collection assessment guidelines State, system, etc. Be especially careful about currency in areas such as science and current events; keep current on general reference sets

34. What to KEEP Local History Books by Local Authors Books with Local Settings Books signed by author or having other special value Items in special collections

35. Before you weed it out... Check standard lists (Use current edition) Wilson catalogs Children’s Catalog Public Library Catalog Senior High School Library Catalog Middle and Junior High School Library Catalog Fiction Catalog

36. Sell them Donate them Trade them Recycle them Destroy them What to do with weeded books...

37. 1. Make weeding part of your collection development policy 2. Gather usage statistics of your library’s collection 3. Build weeding into your year’s work calendar priorities by area of collection ; rotate through 4. Gather weeding support materials on a book truck shelf list drawer or computer print out; circulation statistics; marking slips, marking dots, etc. 10 CREW Steps

38. 5. Study subject area as a whole, then examine individual titles (condition, circ dates, publication date, etc.) 6. Consider doing inventory in conjunction with weeding -- note missing items, mis-shelved items) 7. Check the pulled books against standard lists 10 CREW Steps

39. 8. Separate by action -- sell, mend, bind, discard 9. Replacement ordering Classics, award winners, etc. 10. Market low use, valuable or interesting items -- displays, etc. 10 CREW Steps

40. Resources Segal, Joseph P. The CREW Method: Expanded Guidelines for Collection Evaluation and Weeding for Small and Medium-Sized Public Libraries. Revised and updated by Belinda Boon. Austin, Texas: Texas State Library, 1995. Clip art from Microsoft Design Gallery Live,

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