UNeDocs

1. UNeDocs • Project Overview • Background • Scope • Objectives • Status • More Information... UNeDocs Overview

2. A singledata modelling approach for: Paper documents Electronic documents which are simply equivalentto paper documents Structured electronic documents UNEDIFACT, Cargoimp, VDA, XML etc. Snippets, e.g.Web/Service Orientated eTransactions UNeDocs – from yesterday through to tomorrow UNeDocs Overview March 2007

3. UNeDocs Project • To facilitate international trade by providing a migration path towards paperless trade by: • developing a cross-domain, multimodal cross-border Core Component data modelmapped to the United Nations Trade Data Element Directory (UNTDED) • publishing and maintaining a set of UN/CEFACT syntax implementation standards including EDIFACT, XML amd aligned paper document layouts • To supportmaintainable national, regional and industry-focussed contextual implementations by: • delivering Capacity Building Workshops • developing and publishing UNeDocs implementation guidance documentation. UNeDocs Overview

4. Background 2002: UN/ECE Secretariat and UK’s SITPRO signed an MoU to combine the UN/ECE UNeDocs ‘proof of concept’ project with the SITPRO ElecTra project and to collaborate on the future development of UNeDocs 2005: UN/ECE Secretariat and SITPRO approved the transfer of their joint UNeDocs work into the UN/CEFACT Forum as a TBG project for the next stage of development 2006: TBG2 project team complete first version UNeDocs Core Component Data Model in collaboration with TBG3 Transport Group UNeDocs Overview

5. UNeDocs Process Scope Buy Ship Pay Prepare for export Export Transport Prepare for import Import • Commercial • Procedures • Establish sales • contract • Order goods • Advise on delivery • Request payment • Transport • Procedures • Establish transport • contract • Collect, transport • and deliver goods • Provide waybills, • Goods receipts, etc. • Financial • Procedures • Provide credit • rating • Insurance • Execute payment • Issue statements • Regulatory • Procedures • Obtain im/export • licenses etc. • Provide Customs • Declarations • Provide cargo • Declarations • Apply security • measures • Clear goods International Trade Reference Model UNeDocs Overview

6. TBG2 Digital Paper TBG8 Insurance TBG5 Finance TBG13 Environment TBG3 Transport UN/CEFACT Global Supply Chain Business Standards TBG15 Trade Facilitation TBG19 eGov TBG18 Agriculture TBG15 International Trade Single Window TBG14 International Supply Chain Model & TBG2 UNeDocs Data Model TBG17 UN/CEFACT Core Component Library TBG1 Supply Chain United Nations Trade Data Elements Directory (UNTDED) TBG4 WCO DM UNeDocs Overview

7. UNCEFACT Trade Reference Model for the International Purchase and Supply Chain (TBG14) UNCEFACT Unified Modelling Methodology - UMM (TMG/BP) UNCEFACT Core Components Technical Specification - CCTS (TMG/CC) UNCEFACT Core Component Library (TBG17) UNCEFACT XML Naming and Design Rules (ATG2) UNCEFACT UN/EDIFACT Directory (ATG1) United Nations Trade Data Elements Directory (UNTDED) United Nations Layout Key (UNLK) – UN/ECE Rec. 1 Standards Foundation UNeDocs Overview

8. UN Layout Key Trade Documents – Quotation, Order, Invoice etc. Materials Management Documents – Despatch Advice, Pick List, Packing List etc. Transport Documents – Bill of Lading, Shipping Instructions etc. Customs Documents – Export, Import, Transit Declarations, Cargo Reports etc. Other Regulatory Documents – Cert of Origin, DGN etc. UNeDocs Overview UNeDocs Overview Slide 8

9. UN Trade Data Element DirectoryUNTDED UNeDocs Overview

10. UN Layout Mapping Example UID Name Definition Synonym Repr. Mapping 2280 Transport Means. Actual Departure. Date Time Date and or time of the departure of means of transport Flight Date, Sailing Date an..17 UNLK: L 17, P 16 UNeDocs Overview

11. Multi Function Document Types • Commercial Invoice • Document/message claiming payment for goods or services supplied under conditions agreed between seller and buyer. • Self-Billed Invoice • An invoice the invoicee is producing instead of the seller. • Consular Invoice • Document/message to be prepared by an exporter in his country and presented to a diplomatic representation of the importing country for endorsement and subsequently to be presented by the importer in connection with the import of the goods described therein. • Customs Invoice • Document/message required by the Customs in an importing country in which an exporter states the invoice or other price (e.g. selling price, price of identical goods), and specifies costs for freight, insurance and packing, etc., terms of delivery and payment, for the purpose of determining the Customs value in the importing country of goods consigned to that country. UNeDocs Overview

12. Combined Approach Electronic Document Exchange XML or UN/EDIFACT <?xml version="1.0" encoding="UTF-8"?> <n:Invoice xmlns:n="urn:oasis:names:tc:ubl:Invoice:1.0:0.70" xsi:schemaLocation="urn:oasis:names:tc:ubl:Invoice:1.0:0.70 UBL_Library_0p70_Invoice.xsd"> <cat:ID>token</cat:ID> <cat:IssueDate>2003-02-14</cat:IssueDate> <n:TaxPointDate>2003-02-14</n:TaxPointDate> <cat:BuyerParty> <cat:PartyName> <cat:Name>Bills Microdevices</cat:Name> </cat:PartyName> </cat:BuyerParty> <cat:SellerParty> <cat:ID/> <cat:PartyName> <cat:Name>Joes Office Supply</cat:Name> </cat:SellerParty> <cat:InvoiceLine> <cat:ID>1</cat:ID> <cat:InvoicedQuantity unitCode="token">5</cat:InvoicedQuantity> <cat:Item> <cat:Description>Pencils, box #2 red</cat:Description> </cat:Item> </cat:InvoiceLine> </n:Invoice> Electronic Edit Form Paper Document aligned to UN Layout Key UNeDocs Overview

13. UNeDocs Overview

14. Global TradeSingle Window Materials Management Trade Transport Payment Insurance B2B UNeDocs B2G Single Window International Trade WCO DM G2G Other Govt. Agencies Customs

15. UNeDocs Project Status • Step 5 UN/CEFACT Open Development Process • 30 day Public Review launched this week • High-Level Business Requirements Specification • V2.0 Framework Data Model • 12 Example Document Structures • New web-site including comments forms • This week • Updated Project Document • Further developed UNeDocs Document Refinement Methodology with Export Customs Declaration examples UNeDocs Overview

16. Summary • A combination of cross-border business requirements collected from the TBG domain Working Groups and the necessary international regulatory requirements collated in conjunction with the WCO, paper-based Convention stakeholders and the Trade Facilitation work of TBG15. • A harmonised, multimodal cross-domain data model based on the reuse of the UN/CEFACT Core Component Library plus pre-harmonised contributions to the further development of the Library. • The application of a holistic approach which incorporates the deployment of all relevant UN/CEFACT instruments and standards. • The development of coordinated implementation specifications for paper, eforms, UN/EDIFACT and XML document formats and structures. UNeDocs Overview

17. UNeDocs • Project leads: • Michael Dill (dill@gefeg.com) and • Sue Probert (sue.probert@sepiaeb.com) Visit our new web-site: • http://www.cen.eu/UNCEFACTforum/TBG/TBG2/tbg2_unedocs.htm UNeDocs Overview