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GBA 573 Final Project. Prepared by Ross Niswanger. Transfer of Student Records to OPMIS. Problem Statement. Current database record keeping is a dual-entry process. With the advent of a Windows-Based OPMIS program (STUDENT), redundant data information can be eliminated

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Gba 573 final project

GBA 573 Final Project

Prepared by

Ross Niswanger



Problem statement
Problem Statement

  • Current database record keeping is a dual-entry process.

  • With the advent of a Windows-Based OPMIS program (STUDENT), redundant data information can be eliminated

  • Goal is to incorporate STUDENT electronic data with paper files and eliminate as much of the paper-trail as possible.


Current situation
Current Situation

  • Currently use Binnacle to track Midshipmen information electronically, for use by the staff.

  • Binnacle information is a repeat of information require by CNET that is held within OPMIS.

  • System was developed because of old OPMIS being a single-user system with no ability for network usage.

  • System was designed in house to run on Windows. (Microsoft Access)





Along comes student
Along Comes STUDENT

  • New OPMIS program instituted this summer.

  • LAN-enabled Windows program. (10 users)

  • User-Friendly in many aspects

  • Duplicates many of the functions of Binnacle





Current issues
Current Issues

  • 191 Data Fields in Binnacle that are also kept in OPMIS

  • 6 or 7 Fields in Binnacle not utilized in OPMIS (but used by Unit or Battalion Staff)

  • Many errors through lack of communication between the two databases

  • Would like to reduce amount of paperwork kept within Student Files

  • Certain Reports generated by Binnacle (Duplication possible with STUDENT?)


Feasibility
Feasibility

  • Currently use Binnacle as database for Unit use.

  • All data required by CNET within STUDENT.

  • Data not required by CNET to be transported to another (smaller) database, or not used anymore.

  • Reports can be generated by using SQL, and can get to all data kept by STUDENT.

  • Bottom Line : Feasible to implement STUDENT as main database for UNIT use.


Requirements
Requirements

  • Installation of Software on all staff machines

  • Training staff on how to use software

  • Training staff on how to use software to get the information required (reports) (paradigm shift)

  • Creation of shared drive for keeping electronic documents generated by/for students

  • Hard copies of required signed documents


Design development
Design/Development

  • STUDENT already designed

  • Functions within Binnacle not handled by STUDENT to be offloaded and issue pressed with CNET to allow user fields to be added to STUDENT

  • Paradigm Shift!


Implementation
Implementation

  • Sudden Change

  • Want to eliminate Binnacle in one fell swoop and force use of STUDENT

  • Help to ensure Paradigm Shift



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