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My 25 th Hour

My 25 th Hour. What would you do with a 25 th hour in the day?. The Time Matrix. The Productivity Pyramid. My Planning System. ROAD MAP. THE RUNAROUND DILEMMA. Because we don’t know what is really important to us, everything seems important. Because everything seems important,

lilah-buckner
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My 25 th Hour

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  1. My 25th Hour • What would you do with a 25th hour in the day?

  2. The Time Matrix The Productivity Pyramid My Planning System ROAD MAP

  3. THE RUNAROUND DILEMMA Because we don’t know what is really important to us, everything seems important. Because everything seems important, we have to do everything. Other people, unfortunately, see us as doing everything, so they expect us to do everything. Doing everything keeps us so busy, we don’t have time to think about what is really important to us.

  4. DEFINITIONS urgentadj1: pressing, compelling; calling for or demanding immediate action; anything characterized by urgency importantadj1: of much import, carrying with it serious consequences; weighty, momentous, grave, and significant Oxford English Dictionary Pg. 6

  5. Important Urgent Not Urgent Not Important THE TIME MATRIX INECESSITY IIPRODUCTIVITYAND BALANCE IIIDECEPTION IVWASTE ANDEXCESS

  6. For Each Quadrant … How do you feel?

  7. Important Urgent Not Urgent Not Important What is the goal? Manage FOCUS Minimize Avoid

  8. Don Shula “I don’t get consumed by circumstances that are beyond my control. If I worry, it beats everybody else down.”

  9. AN EFFECTIVE SYSTEM IS: 1. Integrated 2. Mobile 3. Personalized

  10. PlanDaily Plan Weekly Set Goals Identify Values PRODUCTIVITY PYRAMID

  11. Grundfos Values Sustainable Focus on People Independent Partnership Relentlessly Ambitious Open and Trustworthy

  12. Grundfos Me Do yours align?

  13. GOVERNING VALUES ARE MY: Standards Ideals Highest Priorities

  14. BENJAMIN FRANKLIN’S VALUES Temperance Silence Order Resolution Frugality Industry Sincerity Justice Moderation Cleanliness Tranquility Chastity Humility

  15. SAMPLE VALUES Balance Creativity Fitness Freedom Generosity Humor Integrity Professionalism Respect Teamwork

  16. Benjamin Franklin’s Values Order Frugality Sincerity Justice Tranquility Let all your things have their places; let each part of your business have its time. Make no expense but to do good to others or to yourself; that is, waste nothing. Use no hurtful deceit; think innocentlyand justly; speak accordingly. Wrong none by doing injuries, or omitting the benefits that are your duty. Be not disturbed at trifles, or at accidents common or unavoidable.

  17. VALUES

  18. TO DO • Identify Values • Clarify My Values

  19. PRODUCTIVITY PYRAMID

  20. S-M-A-R-T GOALS • S – SPECIFIC • M – MEASURABLE • A - ACTION-BASED • R - REALISTIC • T- TIMEFRAMED

  21. NA Insite/Training/Learn

  22. GOAL-SETTING TIPS • Write it down. • Give it a deadline. • Break it down into doable chunks. • Commit

  23. Henry Ford “Nothing is particularly hard if you divide it into small jobs.”

  24. GOALS -Teamwork -Education Promotion Develop a Train-the-Trainer course for my team by March 31, 2012. Analyze audiences Determine message types Choose training delivery method Research available courses and certification Do prep work to teach Determine date(s) of course

  25. To Do • Select one of your short term goals • Write it in either SMART format or following the tips in your manual • Take the first step by December 22nd

  26. PRODUCTIVITYPYRAMID

  27. SHARPEN THE SAW Social/Emotional Physical Mental Spiritual

  28. SHARPEN THE SAW

  29. Have you ever considered the strength of your relationships as a measure of your success? • The relationships with the people around us affect our productivity.

  30. WEEKLY COMPASS

  31. THREE STEPS TO WEEKLY PLANNING • Choose Main roles for the week HR Team Member Larry Shelby Wife Int. Dev. Mom Developer Trainer Jaelen

  32. THREE STEPS TO WEEKLY PLANNING This week is my daughter’s band performance. • Review roles. • Choose big rocks.

  33. How do I define my big rocks? What is the most important thing I can do in this role this week?

  34. BIG ROCKS COME FROM … • Quadrant I’s you know about • Weekly “brain dump” • Roles

  35. If you don’t define your “big rocks,” someone else will do it for you.

  36. Your Big Rocks

  37. THREE STEPS TO WEEKLY PLANNING • Review roles. • Choose big rocks. • Schedule the week.

  38. Quadrant 3 = Little Rocks

  39. Possible aids to move to Q2 • RED TIME • Schedule time for voice mail and email • Lotus Notes Calendar: if someone wants some of your time, ask them to send an invitation

  40. From Lou Holtz “When people want me to help them with a problem at work, I ask them to do 3 things: • Write the problem. • Write 2 or 3 possible solutions, • then come back • Then I ask: “What do you want • me to do for you?”

  41. Lotus Notes Ideas • Mail Rules • Colors • Turn off new mail pop up • Utilize folders

  42. Lotus Notes Training

  43. THREE STEPS TO WEEKLY PLANNING

  44. PRODUCTIVITY PYRAMID

  45. THREE STEPS TO DAILY PLANNING • Check today’s appointments. • Make a realistic list. • Prioritize (ABC, 123).

  46. To Do Plan weekly and daily

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