Campus Emergency Response and Security

1. Campus Emergency Response and Security Annual Planning Conference Fairlakes Hyatt August 15, 2007

2. Response Planning Initiators • Sep 11, 2001 • Mason organizes Crisis Response Team to review and recommend actions • Processes and procedures established to ensure appropriate response(s) to crisis events • October 2002 • Interagency plans and procedures tested and validated – table top exercises • Processes and procedures reviewed and revised – EOC • Systems upgrades and support proposed – communications

3. Major Initiatives • 2001 Established the “Mason on Alert” Web Page • 2003: • Automated External Defibrillator Program Expanded coverage in 2004 and 2005. Added CPR training to AED training in 2006. • Building Coordinator and Floor Warden Programs. • Safe driver program for van drivers. • Published Unit Emergency Plan Guide.

4. Major Initiatives - 2004 • Purchased and strategically placed National Oceanic and Atmospheric Administration (NOAA) radios in offices on all campuses. Added more radios in 2005 and 2006. Total radios now exceed 60. • Established the first Community Emergency Response Team at a university in Virginia. Increase to 25 members in 2005. • Established an Emergency Operations Center.

5. Major Initiatives – 2005 • Established Mason as a group in the Fairfax County Community Emergency Alert Network. • Became one of the founding members of the Fairfax County Public-Private Emergency Planning Group. • Implemented “blast” email

6. Major Initiatives – 2006 • Developed and published an Emergency Procedures Flip Chart for staff/faulty and for students in 2007. • Initiated an Enterprise Risk Management Project. • Initiated fire extinguisher training for employees. • In conjunction with the City of Fairfax held the first Resident Assistant fire safety academy. • Developed the first Hazards Mitigation Plan for a University in Virginia under a Federal Emergency Management Agency (FEMA) grant. • Received Comprehensive Assessment Model Training under the auspices of the Department of Homeland Security. • Published the University’s Communicable Disease Policy and began pandemic planning. • Purchased digital police radios that are compatible with all local jurisdictions under a VDEM grant.

7. Major Initiatives – 2007 • Established a “hot site” at Prince William campus which enables fast restoration of administrative systems and home page. • Issued an RFP for building access security assistance. • Implementing a portal system to provide information post-crisis. • Evaluated emergency text messaging systems and signed a contract with Roam Secure. • Evaluated FM-broadcast, building-based alert systems and obtained funds to purchase.

8. Roam Secure Contract • The Roam Secure Alert Network (RSAN) allows: • Authorized senders to originate messages from: • Web page (most common) • E-mail or Mobile devices • (Blackberry, pager, cell phone) • RSAN optimizes message and sends alerts to various groups • Users receive alerts on all e-mail, wireless devices and desktop • Recipients can reply from email and their wireless device(s) • Sender tracks responses and can follow up • System is fully redundant with seamless failover • Open systems-based infrastructure

9. FM Wireless Alerts • FM Broadcast systems offer all-hazards campus emergency alert option comprised of wall-mounted notification beacons to disseminate vital information.  • Beacons signal the public with sirens and strobes and a large text display identifies the emergency is and how to respond.  • Information is direct to the beacons using wireless communication technology. • Notification beacons are typically mounted in high traffic areas, lobbies, by elevators and by stairways. 

10. FM Wireless Announcements • Notifications can be addressed to localized areas, buildings, and corridors. • Can be easily connected to large plasma displays, voice annunciators and supplemental sirens and strobes for added flexibility in any campus setting.  • Beacons be used to provide both initial and supplemental guidance in response to a wide range of events and be used in tangent with text messaging and other methods of disseminating information during an emergency.