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The Image Space – metadata standards: case study

The Image Space – metadata standards: case study. Catherine Worrall Slide Library Co-ordinator, University College Falmouth. Outline. Metadata Standards – what are they and why use them? The Image Space overview The Image Space - metadata standards

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The Image Space – metadata standards: case study

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  1. The Image Space – metadata standards: case study Catherine Worrall Slide Library Co-ordinator, University College Falmouth

  2. Outline • Metadata Standards – what are they and why use them? • The Image Space overview • The Image Space - metadata standards - retrieval - search results - future plans

  3. Image metadata standards – what are they? These 3 metadata standards make up your metadata schema: • Data structure – such as VRA Core 4.0: a data standard that provides an element set (fields) to describe works of art and their digital surrogates, and (CDWA) Categories for the Description of Works of Art • Data content rules – guidance in formatting the data values/contents of field elements, such as (CCO) Cataloguing Cultural Objects • Data values/controlled vocabularies – such as the Getty vocabularies (recommended for the cultural heritage community)

  4. Image metadata standards – why use them? • Promotes best practice, and prevents subjectivity • Promotes consistency of recording and retrieving data • Promotes interoperability and collaboration • Facilitates record migration

  5. The Image Space project – what is it? • Project to create, manage and provide access to unique digital image collections for staff and students at UCF. • Collections: Degree and MA shows Cornwall Artists and Designers Art and Design History • Digital Image Management System: MDID 2 (Madison Digital Image Database), open source, free of charge, used widely. • Web address: mdid.org provides links to a community mailing list

  6. The Image Space – metadata standards • Data Structure and metadata element set: VRA Core 4.0 -although we do not have a distinction between ‘Work’ and ‘Image’, as MDID does not facilitate this • Data Content Rules: (CCO) Cataloguing Cultural Objects -although when terms are derived from multiple sources, we use their data content rules as guidance

  7. The Image Space – metadata standards • Data Value Standards (controlled vocabularies): - Getty Vocabularies: • (AAT) Art & Architecture Thesaurus • (ULAN) Union List of Artist Names • (TGN) Thesaurus of Geographic Names - (LCSH) Library of Congress Subject Headings - (LCTGM) Library of Congress Thesaurus for Graphic Material - ICONCLASS - MLA Modern Language Association - Grove Dictionary of Art - Tate Glossary of Terms

  8. The Image Space – metadata standards Local terms • Specialist local terms created if not sourced through data value standards: -Work Type: ‘book illustration’ & ‘contemporary crafts’ -Subjects: ‘domestic interiors’ & ‘train stations’ -Technique: ‘oil on canvas’ & ‘hand embroidery’ • Knitting collections also may utilize specialist, unique terms unavailable from established standards • Local terms can be suggested to Getty vocabularies, and if agreed will be added • Look Here! Partners could create a national authority file of agreed terms, to share with the wider sector and the Getty?

  9. The Image Space – metadata standards Setting up field elements in MDID • MDID uses Dublin Core as default template • Map Dublin Core to VRA Core • Metadata template includes all VRA Core 4 fields, other than ‘Collection’ wrapper • Recommended VRA minimum fields are: Creator, Title, Date, Work Type, location VRA Core 4.0 field element structure is available at: http://www.vraweb.org/projects/vracore4/

  10. The Image Space – metadata standards Metadata workflow in MDID • In ‘Management’ and ‘Collections’ select ‘collection’ • In ‘selection properties’, select ‘create image’ • In ‘Editor’ fill in your fields, referring to CCO, your controlled vocabularies and local authority file • Click ‘browse’ to upload your image and save changes • Update authority file with new terms Tips • Be consistent! • Create an authority file – to speed up the process!

  11. The Image Space – metadata standards Editor page showing template

  12. The Image Space - retrieval In MDID 2 you can browse by any field

  13. The Image Space - retrieval You can search across collections

  14. The Image Space - retrieval In ‘Collection overview’ you can search by terms displayed as cloud tags

  15. The Image Space – search results Results page showing thumbnails and brief records

  16. The Image Space – search results Results page in Slide Viewer screen, showing full record

  17. The Image Space – future plans • Migrate to MDID 3 which is due out this summer • Launch project using MDID 3 this autumn • Complete cataloguing of Courtauld images • Develop Cornwall Artists and Designers • Tailor Art and Design History collection • Develop collections to support more courses • Participate and collaborate

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