Publications Resulting from NIH Research: PMCIDs and MyBibliography

1. Publications Resulting from NIH Research: PMCIDs and MyBibliography December 10, 2013 Series 3, session 10 of AAPLS Applicants and Administrators Preaward luncheon series

2. Overview • learn about the role and services of the Hirsh Health Sciences Library • review the NIH Public Access Policy • learn how to deposit a manuscript to PubMed Central • learn how to report the manuscript to NIH using “MyBibliography”

3. Hirsh Health Sciences Library

4. NIH Mandate Assistance

5. Expanding Public Access • memo to major federal funding agencies, e.g., NIH, NSF, USAid, etc. • develop public access plans for published results and digital data sets within one year of publication • dovetails recent bipartisan public access bill FASTR introduced in House and Senate

6. Research Guides

7. Ask Us!

8. PMCIDs

9. NIH Public Access Policy • all peer-reviewed manuscripts resulting in full or in part from NIH-funded research and accepted for publication on or after April 7, 2008 must be deposited to the NIHMS upon acceptanceand be made available to the public via PubMed Central no later than 12 months after publication • all applicable manuscripts must have a PubMed Central Identification Number, or a PMCID • NOTE: a PMCID is different from a PubMed Identification Number, or PMID • even though there is a 12 month period allotted to make the publication available to the public, the publication must have a PMCID 3 Months post publication

10. How to Deposit? • 4 methods: • journal deposits manuscript to PubMed Central at the time of publication • publisher deposits manuscript to PubMed Central at the time of publication • author deposits manuscript to PubMed Central at time of publication • publisher deposits manuscript to NIHMS upon acceptance and the author deposits the manuscript to PubMed Central at the time of publication • these methods are outlined in detail here: • http://publicaccess.nih.gov/submit_process.htm

11. Method A: Journal • those journals that deposit the manuscript to PubMed Central at the time of publication can be found here: • http://publicaccess.nih.gov/submit_process_journals.htm • some of these journals however, require that the author grant them the authority to do so at the time of manuscript submission • there is no author involvement • the PI is responsible for the overall process

12. Method B: Publisher • those publishers that deposit the manuscript to PubMed Central at the time of publication can be found here: • http://publicaccess.nih.gov/select_deposit_publishers.htm#b • some of these publishers, however, require that the author grant them the authority to do so at the time of manuscript submission • there is no author involvement • the PI is responsible for the overall process

13. Method C: Author • any of the named authors can deposit the manuscript at the time of publication • the manuscript is first deposited to the NIHMS and then electronically routed to PubMed Central after the necessary approvals are in place

14. Method C: Author, Cont. • the author is required to: • upload the manuscript and identify the NIH grants from which the research resulted • approve the manuscript for processing • this step is completed at the time the manuscript is uploaded to NIHMS • approve the PubMed Central display of the manuscript • this step is completed after the manuscript is uploaded and is prompted via email • the manuscript is stalled if no action is taken • the PI is responsible for the overall process

15. Method D: Publisher & Author • publisher deposits the manuscript upon acceptance of the publication to NIHMS • the author is required to: • approve the manuscript for processing • this step is promoted via email • the manuscript is stalled if no action is taken • approve the PubMed Central display of the manuscript • this step is prompted via email • the manuscript is stalled if no action is taken • the PI responsible for overall process

16. Non-Compliance: What Happens? • increased enforcement regarding PMCID numbers started for awards made after July 1, 2013 • http://grants.nih.gov/grants/guide/notice-files/NOT-OD-13-042.html • at the time of award, NIH sends an email to ORA stating which publications are not in compliance • during closeout of the Federal Fiscal Year (July, August, September), can delay or negate announcements sent to ORA

17. Non-Compliance: What Happens? (cont.) • if compliance is not met, NIH can place a restriction on the award via the Notice of Award • these restrictions include NO SPENDING OR ALLOCATING COSTS to the grant until PMCID numbers are provided • this means that the project will likely need to cease because certain costs cannot be recovered • the only allowable costs during the restriction period are animal care and patient care • salary support for research staff can be lost

18. Updating Your Records • be sure to update the publication component of the Biographical Sketches with PMCID numbers • reviewers are now requiring the requisite PMCID number at the proposal and progress report stage. • if the manuscript does not yet have a PMCID number (it is in print or is with journal or publisher for submission) etc), include ‘PMCID In Process’ at the end of the citation • keep in mind you only have 3 months post publication to demonstrate compliance

19. How to Verify Compliance? • “MyBibliography” can be used to verify whether manuscripts are in compliance • access using eRA Commons • select “Manage MyBibliography” • from Display Settings –go to drop-down menu and select “Award” view and then, “Apply” • the default sorting option is “Public Access Compliance”, you may choose whichever you option prefer

20. MyBibliography

21. Reporting Manuscripts • the new NIH progress report, RPPR, does not allow the PI to identify the manuscripts that resulted from the respective grant during the last reporting period • RPPR links to “MyBibliography” and only reports those manuscripts that have been added to the PI’s “MyBibligoraphy” profile/account • the citation for each manuscript must be manually uploaded by the PI or his or her designate • the citation can be drawn from PubMed or entered from scratch