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SECTION 3 SKILLS Customizing a Presentation

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SECTION 3 SKILLS Customizing a Presentation. 3.1 Use the Clipboard Task Pane 3.2 Find and Replace Text 3.3 Insert WordArt 3.3 Format WordArt 3.4 Draw Shapes 3.4 Customize Shapes CHECKPOINT 1 3.5 Display Gridlines 3.5 Insert a Text Box 3.5 Copy and Rotate Shapes

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SECTION 3 SKILLSCustomizing a Presentation

3.1 Use the Clipboard Task Pane

3.2 Find and Replace Text

3.3 Insert WordArt

3.3 Format WordArt

3.4 Draw Shapes

3.4 Customize Shapes

CHECKPOINT 1

3.5 Display Gridlines

3.5 Insert a Text Box

3.5 Copy and Rotate Shapes

3.6 Create a Table

3.6 Format a Table

3.7 Insert Action Buttons

3.7 Insert Hyperlinks

CHECKPOINT 2

3.8 Format with a Slide Master

3.9 Insert Headers and Footers

3.9 Use the Package for CD Feature

3.10 Add Audio

3.10 Add Video

3.11 Set and Rehearse Timings

CHECKPOINT 3

use the clipboard task pane
Use the Clipboard Task Pane

To use the Clipboard task pane:

  • Click the HOME tab.
  • Click the Clipboard task pane launcher.
  • Select the desired text and click the Copy button in the Clipboard group.
  • Continue selecting text and clicking the Copy button.
  • Position the insertion point.
  • Click the desired item in the Clipboard task pane.

Clipboard task pane

use the clipboard task pane continued
Use the Clipboard Task Pane…continued

To change the Clipboard task pane options:

  • Click the Options button at the bottom of the Clipboard task pane.
  • Insert a check mark before the options that you want active.

Options button

find and replace text
Find and Replace Text

To find and replace text:

  • Click the Replace button in the Editing group on the HOME tab.
  • At the Replace dialog box, type the text in the Find what text box.
  • Press Tab.
  • Type the text in the Replace with text box.
  • Click the Replace All button.
  • Click OK.
  • Click the Close button.

Replace dialog box

insert wordart
Insert WordArt

To insert WordArt:

  • Click the INSERT tab.
  • Click the WordArt button in the Text group.
  • Click the desired WordArt option.
  • Type the WordArt text.
  • Apply the desired formatting.

WordArt button

format wordart
Format WordArt

To change the WordArt size:

  • Click the WordArt.
  • Type a measurement in the Shape Height or Shape Width measurement box.

Shape Height measurement box

Shape Width measurement box

format wordart continued
Format WordArt…continued

To add effects:

  • Click the WordArt.
  • Click the DRAWING TOOLS FORMAT tab.
  • Click the Text Effects button in the WordArt Styles group.
  • Click the desired effect.

Text Effects button

draw shapes
Draw Shapes

To draw a shape:

  • Click the HOME tab.
  • Click the More button at the right side of the shapes in the Drawing group.
  • Click the desired shape.
  • Drag in the slide to draw the shape.

OR

  • Click the INSERT tab.
  • Click the Shapes button.
  • Click the desired shape.
  • Drag in the slide to draw the shape.

shapes

customize shapes
Customize Shapes

To change the shape style:

  • Select the image.
  • Click the DRAWING TOOLS FORMAT tab.
  • Click the More button at the right side of the shape style thumbnails in the Shape Styles group.
  • Click the desired style at the drop-down gallery.

shape styles

customize shapes continued
Customize Shapes…continued

To change the shape effects:

  • Select the image.
  • Click the DRAWING TOOLS FORMAT tab.
  • Click the Shape Effects button in the Shape Styles group.
  • Click the desired effect at the drop-down gallery.

Shape Effects button

customize shapes continued1
Customize Shapes…continued

To display the Selection task pane:

  • Click the DRAWING TOOLS FORMAT tab.
  • Click the Selection Pane button in the Arrange group.

Selection pane

checkpoint 1
CHECKPOINT 1
  • How many different items can you collect in the Clipboard task pane?
    • 6
    • 12
    • 24
    • 36
  • Use this button to apply visual effects to WordArt.
    • Text Effects
    • Visual Effects
    • WordArt Effects
    • Special Effects

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Answer

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Next Question

  • Use this application to distort or modify text.
    • SmartArt
    • WordArt
    • Clip Art
    • Shapes
  • You can draw a shape using buttons on the INSERT tab and this tab.
    • VIEW
    • ANIMATIONS
    • DESIGN
    • HOME

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Answer

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Next Slide

display gridlines
Display Gridlines

To display gridlines:

  • Click the VIEW tab.
  • Click the Gridlines check box in the Show group.

Gridlines check box

gridlines

insert a text box
Insert a Text Box

To insert a text box:

  • Click the INSERT tab.
  • Click the Text Box button in the Text group.
  • Click in the slide or drag to create the text box.

text box

copy and rotate shapes
Copy and Rotate Shapes

To rotate a shape using the Rotate button:

  • Select the shape.
  • Click the DRAWING TOOLS FORMAT tab.
  • Click the Rotate button in the Arrange group.
  • Click the desired option at the drop-down list.

Rotate button

copy and rotate shapes continued
Copy and Rotate Shapes…continued

To rotate a shape using the rotation handle:

  • Position the mouse pointer on the rotation handle until the pointer displays as a circular arrow.
  • Hold down the left mouse button.
  • Drag to the desired direction.
  • Release the mouse button.

rotation handle

create a table
Create a Table

To create a table:

  • Click the Insert Table button in the content placeholder.
  • At the Insert Table dialog box, type the desired number of columns and rows.
  • Click OK.

Insert Table button

Insert Table dialog box

create a table continued
Create a Table…continued

To widen a column:

  • Position the mouse pointer on the gridline in the table until the pointer turns into a left- and right-pointing arrow with two short lines between.
  • Hold down the left mouse button.
  • Drag to the desired mark on the horizontal ruler.
  • Release the mouse button.

mouse pointer

format a table
Format a Table

To apply a predesigned style to a table:

  • Click the TABLE TOOLS DESIGN tab.
  • Click the More button at the right side of the Table Styles group.
  • Click the desired style in the drop-down gallery.

table styles

format a table continued
Format a Table…continued

To change the alignment:

  • Click the TABLE TOOLS LAYOUT tab.
  • Select the desired cells.
  • Click the desired alignment button in the Alignment group.

To change the table size:

  • Click the TABLE TOOLS LAYOUT tab.
  • Type the desired measurement in the Height or Width measurement box.
  • Press Enter.

Alignment group

Table Size group

insert action buttons
Insert Action Buttons

To insert an action button:

  • Click the INSERT tab.
  • Click the Shapes button in the Illustrations group.
  • Click the desired action button at the drop-down list.
  • Drag in the slide to create the button.
  • At the Action Settings dialog box, select the desired action.
  • Click OK.

Action Buttons

Action Settings dialog box

insert hyperlinks
Insert Hyperlinks

To insert a hyperlink to a website on the Internet:

  • Select the text.
  • Click the INSERT tab.
  • Click the Hyperlink button in the Links group.
  • At the Insert Hyperlink dialog box, type the address in the Address text box.

Hyperlink button

Address text box

checkpoint 2
CHECKPOINT 2
  • You can display these to help position elements.
    • positionlines
    • rulerlines
    • guidelines
    • gridlines
  • Action buttons are located in the drop-down list of this button.
    • Shapes
    • Clip Art
    • WordArt
    • SmartArt

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Answer

Next Question

Next Question

  • Press this to move the insertion point to the previous cell in a table.
    • Alt + Tab
    • Ctrl + Tab
    • Shift + Tab
    • Tab
  • The Hyperlink button is located on this tab.
    • HOME
    • INSERT
    • DESIGN
    • ANIMATIONS

Answer

Answer

Next Question

Next Slide

format with a slide master
Format with a Slide Master

To format in Slide Master View:

  • Click the VIEW tab.
  • Click the Slide Master button in the Master Views group.
  • Make the desired editing changes.
  • Click the Close Master View button in the Close group.

slide master

insert headers and footers
Insert Headers and Footers

To insert a header or footer on all slides:

  • Click the INSERT tab.
  • Click the Header & Footer button in the Text group.
  • At the Header and Footer dialog box with the Slide tab selected, choose the desired options.
  • Click the Apply to All button.

Slide tab

insert headers and footers continued
Insert Headers and Footers…continued

To insert a header or footer in notes and handouts:

  • Click the INSERT tab.
  • Click the Header & Footer button in the Text group.
  • At the Header and Footer dialog box with the Notes and Handouts tab selected, choose the desired options.
  • Click the Apply to All button.

Notes and Handouts tab

use the package for cd feature
Use the Package for CD Feature

To use the Package for CD feature:

  • Click the FILE tab.
  • Click the Export option.
  • Click the Package Presentation for CD option.
  • Click the Package for CD button.
  • At the Package for CD dialog box, type a name for the CD.
  • Click the Copy to CD button.

Package for CD dialog box

add audio
Add Audio

To insert an audio file:

  • Click the INSERT tab.
  • Click the Audio button in the Media group.
  • Click Audio on My PC.
  • Navigate to the desired folder.
  • Double-click the desired audio file.

Audio button

add audio continued
Add Audio…continued

To start an audio clip automatically:

  • Click the AUDIO TOOLS FORMAT tab.
  • Click the down-pointing arrow at the right side of the Start option in the Audio Options group.
  • Click Automatically at the drop-down list.

Start option

add video
Add Video

To insert a video file:

  • Click the Insert Video button in the placeholder.
  • Navigate to the desired folder.
  • Double-click the desired video clip.

OR

  • Click the INSERT tab.
  • Click the Video button in the Media group.
  • Click the Video on My PC option.
  • Navigate to the desired folder.
  • Double-click the desired video file.

Insert Video button

Video button

add video continued
Add Video…continued

To play a video file:

  • Click the VIDEO TOOLS FORMAT tab.
  • Click the Play button in the Preview group.

Play button

add video continued1
Add Video…continued

To set the video volume:

  • Click the VIDEO TOOLS PLAYBACK tab.
  • Click the Volume button in the Video Options group.
  • Select the desired volume at the drop-down list.

Volume button

add video continued2
Add Video…continued

To start the video automatically:

  • Click the VIDEO TOOLS PLAYBACK tab.
  • Click the down-pointing arrow at the right side of the Start option in the Video Options group .
  • Click Automatically at the drop-down list.

Start option

set and rehearse timings
Set and Rehearse Timings

To set and rehearse timings:

  • Click the SLIDE SHOW tab.
  • Click the Rehearse Timings button in the Set Up group.
  • When the desired time displays, click the Next button on the Recording toolbar.
  • Continue until times are set for each slide.
  • Click Yes at the message.

Rehearse Timings button

Recording toolbar

slide time

Repeat

Next

Pause

set and rehearse timings continued
Set and Rehearse Timings…continued

To set up a show to run continuously:

  • Click the SLIDE SHOW tab.
  • Click the Set Up Slide Show button in the Set Up group.
  • Click in the Loop continuously until ‘Esc’ check box in the Set Up Show dialog box.
  • Click OK.

Set Up Show dialog box

checkpoint 3
CHECKPOINT 3
  • Using this can be helpful in reducing the steps needed to format slides.
    • master control
    • slide control
    • slide master
    • handout master
  • Use this feature to help set the times for slides as you practice delivering the slide show.
    • Rehearse Timings
    • Practice Timings
    • View Timings
    • Set Timings

Answer

Answer

Next Question

Next Question

  • This is the name for information that appears on the bottom of each slide.
    • repeater
    • footer
    • header
    • master
  • Use options at this dialog box to control the slide show.
    • Control Show
    • Slide Show Options
    • View Show
    • Set Up Show

Answer

Answer

Next Question

Next Slide

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