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NATIONAL JUDICIARY INFORMATICS SYSTEM

Republic of Turkey M i nistry of Justice. U Y A P. NATIONAL JUDICIARY INFORMATICS SYSTEM. and TURKISH JUDICIAL SYSTEM. Cengiz TANRIKULU Reporter Judge in Ministry of Justice, Turkey 16 November 2005 Tunis. CONTENT OF THE CONFERENCE. Republic of Turkey M i nistry of Justice.

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NATIONAL JUDICIARY INFORMATICS SYSTEM

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  1. Republic of Turkey Ministry of Justice U Y A P NATIONAL JUDICIARY INFORMATICS SYSTEM and TURKISH JUDICIAL SYSTEM Cengiz TANRIKULU Reporter Judge in Ministry of Justice, Turkey 16 November 2005 Tunis

  2. CONTENT OF THE CONFERENCE Republic of Turkey Ministry of Justice • Firstly this event will present an overview of the Turkish Judiciary System • Secondly and mainly, we willshare the experiences of Turkish Ministry of Justice’s (MoJ)National Judiciary Network Project (UYAP) • and givesomequickfactsabout UYAP and effects of the project on Turkishjudicialsystem • Provide assessment of UYAP outputs

  3. What is UYAP ? Republic of Turkey Ministry of Justice • NATIONAL JUDICIARY INFORMATICS SYSTEM • UYAP is a central network project which includes all of the courts, publicprosecutors services, prisons and other judicial institutions in Turkey • It’s purpose is integration across Turkish judicial system, other government departments and international organizations

  4. TURKISH JUDICIAL SYSTEM Republic of Turkey Ministry of Justice A-Some facts and figures on Turkish Justice System According to Turkish Constitution article2 : “Turkey is ademocratic, secular and social state based on rule of law”

  5. HIGH LEVEL COURTHOUSES Republic of Turkey Ministry of Justice 1. Court System • Councilof • State Constitutional Court Court of Cessation Constitutional Jurisdiction Civil Jurisdiction • Administrative • Jurisdiction

  6. Republic of Turkey Ministry of Justice

  7. COUNCIL Of STATE Republic of Turkey Ministry of Justice • Council of the state consists of twelve departments: • 1. Department’s task is consultancy • 2. Department’s task is assize of the officers • 2. Other ten departments task is appeal on administrative and tax cases

  8. COUNCIL Of STATE Republic of Turkey Ministry of Justice

  9. TURKISH JUDICIAL SYSTEM Republic of Turkey Ministry of Justice A-SOME FACTS AND FIGURES 2. Figures

  10. Number of the Judges and Prosecutors Republic of Turkey Ministry of Justice Turkey has… • 133 High Criminal Courts Centres • And in 575 districts totally 708 courthouses, • 443 Penitentiary and Detention Houses , • 23 Forensic Medicine Units, • All in all, 7751 Courts, Public Prosecutor Services and Enforcement Offices • In civil judiciary 4529 judges and 3023 public prosecutors, • 491 administrative judges in administrative courts

  11. CURRENT SITUATION OF CASE FILES IN TURKEY at THE END OF 2004 Republic of Turkey Ministry of Justice

  12. Population of Turkey in 2004 = About 70 million Republic of Turkey Ministry of Justice

  13. DELIVERED HARDWARE Republic of Turkey Ministry of Justice

  14. CABLE LAYING Republic of Turkey Ministry of Justice • Cable was laid in 807 units to deliver 38.200 connection points across Turkey ANKARA

  15. Average duration of assize Republic of Turkey Ministry of Justice General Courts : Penal : 266 days Civil : 241 days C.o. Cassation Penal : 283 days Civil : 86 days Council of State : 460 days

  16. Some other figures Republic of Turkey Ministry of Justice • Auxiliary Court Personal: (Aprox.)30 000 • TrainerJudges 1159 • Members of the C.o.Cas 250 • Members of Council of State:78 • Lawyers (Aprox.) 40.000 • In 444 Prisons • Current Numberof Inmates: 58 000 • Total Prison Officials: 31 000

  17. TRAINING Republic of Turkey Ministry of Justice

  18. EDUCATIONS are given in laboratories Republic of Turkey Ministry of Justice

  19. The Basic Requirements Of Turkish Judicial System and whathas been doing? Republic of Turkey Ministry of Justice • The Republic of Turkey and it’s government nowadaysare fallowing a national programme for reinforcement and to accelerate the judicial system • They are also implementing various measures on judicial modernisation and penal reform and want to improve the functioning and efficiency of the judiciary • UYAP was prepared and established by MoJ to create an effective and less bureaucratic judicial systemfor each concerned institutionand citizens as one and very importantmeasure

  20. Project plan with milestones Republic of Turkey Ministry of Justice Analysing of the process In 2002 Design of the system and production of Programmes and screens In 2003 TJS Revision In 2000 Composing of the project schedule In 2001 Conjectural Project’s finish time End of 2006 Project start toroll out in whole Turkey at the beginning of the 2005 implementing of the project in pilot units at the beginning of the 2004 Testing system and new products at the end of the 2003

  21. PRISONS JUDGEHOUSES • Ankara Kapalı Cezaevi • Ankara Açık Cezaevi • Keçiören Çocuk Islahevi • Elmadağ Çocuk Cezaevi • Sincan F Tipi Cezaevi • İzmir Çocuk Islahevi • Kocaeli F Tipi Cezaevi • Ankara Hâkimevi • İstanbul Hâkimevi FORENSIC MEDICINE UNITS RESORT UNITS • Adlî Tıp Kurumu Başkanlığı • Adlî Tıp Ankara Grup Başkanlığı • Adlî Tıp İzmir Grup Başkanlığı • Adlî Tıp Antalya Şb.Md.lüğü • Adlî Tıp Konya Şb.Md.lüğü • Antalya Dinlenme Tesisi • Gökçeada Dinlenme Tesisi OCCUPUTIONAL UNITS • Ankara Adalet Meslek Lisesi • Bolvadin Adalet Meslek Lisesi PILOT UNITS IN SCOPE OF UYAP Republic of Turkey Ministry of Justice

  22. With the Decision Support System, procedural mistakes are reduced to a minimum, virtual discussion forums within judicial organization about jurisprudence isin place, information sharing isenabled.

  23. The Document Management System (DMS) in our Ministry has been integrated and exchange of the electronic documents between the areas coming into enterprise and Ministry (centre) has been started. In this sense, exchange of documents have been taken out from the Units of the Provinces to the Centre, exchange of documents have been taken out from the Centre to the Units of Provinces in a short time in which the integration has been initiated.

  24. UYAP’S Web Mail Server Has 55.000 USERS

  25. Objectives of UYAP Republic of Turkey Ministry of Justice • To transfer key business processes of the judicial system into central electronic means • To reduce the clerical, administrative and communications costs which would otherwise be incurred in manuel and paper- based system. • Reductions in staffing and use the personal most effective • To create a Databank of information on relevant legislation, regulations, circulars, template texts and policies Information etc. • To produce Management Reports for performance, Work Reports for planning or recordingetc. • To research information which is needed during processes • To create fast, secure and efficient information system enabling the appropriate sharing of information across the wider Turkish judicial services • Composing alertsto prevent from basic judicial errors

  26. Objectives of UYAP Republic of Turkey Ministry of Justice • Interface judicial institutions with each other and with concerned institutions • Providing transparency • Fulfill inspections in to electronic means • Give process information's and basic legal aidsto citizens via internet • Set up centraldocument management system between TJS Units • Procure data for doingdata mining in judicialfield • Obtain very strong and efficient judicial centralinfrastructure

  27. Objectives of UYAP Republic of Turkey Ministry of Justice • To provide the capability to measure performance and report on the effectiveness of Turkish judicial services in terms of such performance indicators are defined by Government and stakeholders.The data required for this would be captured and made available through the operational UYAP system • To provide a research capability to evaluate the impact and effectiveness of offender-crime assessment tools (yet to be implemented) and programmes and interventions designed to reduce crimes

  28. Scopes and interfaces Republic of Turkey Ministry of Justice • The scope includes all functions required to support and enabletransactionsvia electronic means between judicial institutions • The scope includes also fulfillment of finance and commissioning functions, human resources management, payroll, training management, property management , asset administration and other supporting services

  29. UYAP consists of these sub-systems Republic of Turkey Ministry of Justice • Penal Law System • Civil Law System • Administrative Law System • PublicProsecutors Services System • Court of Cessation System • Probation System (have been producing) • Verdict SupportSystem • LawyerInformation System • Enforcement-Bankruptcy System • Convict-Arrest Management System

  30. UYAP consists of these sub-systems Republic of Turkey Ministry of Justice • Citizen Information System • Personal Management System • Financial Management System • Supply Management System • Procurement Management System • Training Management System • Document Management System • ForensicMedicineSystem • General SupportSystem

  31. UYAP SYSTEM CENTRE Republic of Turkey Ministry of Justice

  32. ( DOCUMENT MANAGEMENT SYSTEM )

  33. Databank Republic of Turkey Ministry of Justice Legislation Directives Sentences Case law Judicial essays Template texts Circularsetc.

  34. Personal general informations screen

  35. Constrains Republic of Turkey Ministry of Justice • Technological constraints • Managing the IS/IT function – which models to use? • Effective use processes • Training, behaviours etc. Integrate information capture & use into operational business processes • Flexible & re-usable IT infrastructure – what are the available IT infrastructures?

  36. UYAP’s Initial BusinessBenefits Republic of Turkey Ministry of Justice • Speed and efficiencyof operations • Integration with other justice agencies to enable informationexchange withkey stakeholders (police, gendarme, prisons, customs, etc.) • Integration/interfaces with other state’s systems • Transparency in terms of accountability and data accuracy • Data standards and data standardization to improve data quality and enable reliable operational andmanagementreporting • Saving in personal i.e. Those who would otherwise be engaged in data processing, clerical and administrative work • Cheaper judicial services • Data mining means that collection and dissemination of aggregated data for research for consisting of future plan • System of alerts to identify users with some described alerts and notices

  37. UYAP’s Initial BusinessBenefits Republic of Turkey Ministry of Justice • Decrease administrative and judicial so toenableworkloadpractitionersto focusontheir otherpriorities • Obtain central financial control • Save space with using electronic means instead of paper files • Access to information and make transaction online, instant and secure • Flexibility of working hours so if staff wants to work independent from locality and offices • Performance management through integrated management information

  38. UYAP’s Initial BusinessBenefits Republic of Turkey Ministry of Justice • Data repository and migration will be only in one system for that reason will not be data confusionandduplications • Simplify process • Self assessment by staff, they can monitor their works in toelectronicmeans • Provision of Clear Evidence on performence and quality for inspectors, every processes are logging by system • Generate data for policy makers • Prevention of corruption • Inters action between users (free lectern)

  39. Management of UYAP Republic of Turkey Ministry of Justice

  40. Republic of Turkey Ministry of Justice Group 1: UYAP’S Project Stakeholders

  41. Group 2: UYAP’S StrategicStakeholders Republic of Turkey Ministry of Justice

  42. Group 3:UYAP’S Operational Stakeholders Republic of Turkey Ministry of Justice

  43. ProjectControl Republic of Turkey Ministry of Justice • Overcoming resistance • Change control process • Compliance with project schedules/product delivery monitoring arrangements • Reports for project board (exception, highlight, End-Stage report etc) • Establish project support office (PSO) to handle common management and to help our users

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